[Ares(2019)3408979 - Reply to your request for access to documents - Ares(2019)3004030](
https://webgate.ec.testa.eu/Ares/ext/...)
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Sent by ve_ombu.euroombudsman (OMBU) <
<Name und E-Mail-Adresse>>. All responses have to be sent to this email address.
Envoyé par ve_ombu.euroombudsman (OMBU) <
<Name und E-Mail-Adresse>>. Toutes les réponses doivent être effectuées à cette adresse électronique.
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Dear Ms Izuzquiza,
On 3 May 2019, via the platform [FragDenStaat](
https://fragdenstaat.de/), you asked the European Ombudsman’s Office to grant you public access to documents containing information about (i) the handling of access to documents requests by the Ombudsman’s Office for the years 2016, 2017 and 2018 and (ii) the *“transparency unit staffing and budget”***
Your request was registered on 6 May 2019 under the reference number Ares(2019)3004030.
We have dealt with your request in accordance with Regulation 1049/2001[[1]](#_ftn1) regarding public access to European Parliament, Council and Commission documents and the Ombudsman’s Decision on the handling of requests for public access to documents[[2]](#_ftn2).
The table below provides the relevant information concerning your request under (i):
** **
**YEAR 2016**
**YEAR 2017**
**YEAR 2018**
**TOTAL **
Number of initial access to document requests received
29
30
24
**83**
Number of Confirmatory applications received
2
3
3
**8**
Number of Freedom of Information requests
5
1
8
14
**GLOBAL TOTAL**
** **
** **
** **
**105**
We have identified three documents as falling within the scope of point (ii) of your access request:
- Decision of the European Ombudsman on Records Management in the Office of the European Ombudsman of 6 September 2017: 2017_09_06_EO records management decision_final_2017
- Decision of the European Ombudsman on the appointment of an Information Officer of 26 May 2014: 2014-05-28_Transparency Officer-INT2014-000348
- Decision appointing the Ombudsman’s Office Transparency Officer of 17 December 2018: 2018-12-17_EO Decision-TransparencyOfficerAppointment-Ares(2018)6502021
We have decided to grant you full access to these documents.
As you will see from these documents, several staff members are entrusted with responsibilities for handling access to documents requests under Regulation 1049/2001. These responsibilities are combined with the staff member’s main responsibilities as set out in the job description for the relevant post. The staff members, however, do not form a separate unit[[3]](#_ftn3). The Transparency Officer takes decisions on initial applications pursuant to Article 7 of Regulation 1049/2001. Two members of the Personnel, Administration, and Budget Unit, supervised by their Head of Unit, assist the Transparency Officer. Please see the table below providing more details about the allocation of resources:
Full time equivalent - transparency team
** **
**2017**
**2018**
**2019**
Head of Unit
0,05
0,05
0,05
Transparency officer
0,1
0,1
0,1
Team member 1 - Transparency tasks
0,36
0,29
0,45
Team member 2 - Transparency tasks
0,51
0,41
0,68
**Total workforce**
**2,26**
**1,84**
**1,85**
As far as the budget is concerned, the Ombudsman’s Office does not have a specific section in its budget related to transparency. The staff members entrusted with responsibilities for handling issues of transparency and freedom of information do not receive additional remuneration as this function is part of the staff members’ overall responsibilities.
I hope you find these explanations helpful.
You are welcome to contact me through our office e-mail or by telephone with any questions or requests for clarifications, you may have.
Yours sincerely,
Nastasja Fuxa
Transparency Officer
**European Ombudsman**
**Nastasja Fuxa**
Transparency Officer
[T. +33 3 88 17 23 13](tel:+33388172313)
<<E-Mail-Adresse>>
1 avenue du Président Robert Schuman
CS 30403
F - 67001 Strasbourg Cedex
T. + 33 (0)3 88 17 23 13
F. + 33 (0)3 88 17 90 62
[
www.ombudsman.europa.eu](
http://www.ombudsman.europa.eu/)
[1] Regulation 1049 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents is available at: [
https://eur-lex.europa.eu/legal-conte...](
https://eur-lex.europa.eu/legal-conte...)
2 The Decision is available at: [
https://www.ombudsman.europa.eu/en/le...](
https://www.ombudsman.europa.eu/en/le...)
3 Information about staff members entrusted with assignments and tasks related to transparency and freedom of information issues is also available on our website: [
https://www.ombudsman.europa.eu/en/of...](
https://www.ombudsman.europa.eu/en/of...)
[[1]](#_ftnref1) Regulation 1049 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents is available at: [
https://eur-lex.europa.eu/legal-conte...](
https://eur-lex.europa.eu/legal-conte...)
[[2]](#_ftnref2) The Decision is available at: [
https://www.ombudsman.europa.eu/en/le...](
https://www.ombudsman.europa.eu/en/le...)
[[3]](#_ftnref3) Information about staff members entrusted with assignments and tasks related to transparency and freedom of information issues is also available on our website: [
https://www.ombudsman.europa.eu/en/of...](
https://www.ombudsman.europa.eu/en/of...)
