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"content": "Imptemef] iRef. Ares(2020)944481 - 13/02/2020\n\n&>ICMPD\n\nInternational Centre for\nMigration Policy Development\n\n \n\nFunded by the European Union\n\nMENOA ANNUAL NARRATIVE REPORT\n\nProject Title Development of a Monitoring and Evaluation Framework for the\n\nNorth of Africa Window of the European Union Emergency Trust\nFund for Africa (MENOA)\n\n \n\nContract/Reference Nr. N TOS-EUTF-NOA-REG-03-01\n\nProject Reporting\n\n= 14.11.2018 - 13.11.2019!\nPeriod\n\nu Monitoring and Evaluation,\n\nICMPD\n\na Policy, Research and\n\nStrategy, ICMPD\n\nTelephone .i Es \\cmoa.ors\nee BBeicmoa.oe\n\nKey Project Data\n\n \n\n \n\nCountries Algeria, Egypt, Libya, Morocco, Tunisia\nDirectorate-General for European Neighbourhood Policy and\nDonor Ds s\nEnlargement Negotiations, European Commission (DG NEAR)\n« DGNEAR\n« EU Delegations in Algeria, Egypt, Libya/Tunisia, and Morocco\nProject partners « DG NEAR’s Implementing Partners in North Africa\n+ DGDEVCO\n+ Altai\nTotal project duration 14.11.2017 - 14.11.2020 (36 months)\nTotal project budget EUR 2.118.036,00\n\nExpenditures in this reporting period EUR 494.932,35\n\n \n\nProject Overview: Objettives and Main Results\n\nThe European Union (EU) launched the EU Emergency Trust Fund for stability and addressing the\nroot: causes of irregular migration and displaced persons in Africa (EUTF) in 2015 to improve stability\nand migration management in Africa. The EUTF focuses its resources on the Horn of Africa, the Sahel\nand Lake Chad, and the North of Africa as regions that have experienced high levels of instability,\nirregular migration and forced displacement in recent years. Operationally, the EUTF supports\nprojects that aim to (1) increase economic and equal opportunities, (2) strengthen resilience of\ncommunities, especially vulnerable people, refugees and displaced persons, (3) improve migration\nmanagement in countries of origin, transit and destination, and (4) enhance governance and conflict\n\n1 Please note: Financial documents follow the contract dates for reporting (14.11.2018 — 13.11.2019), while the narrative\nreport follows the annual calendar dates (01.01.2019 — 31.12.2019) as agreed with DG NEAR at the February 2019 Project\nSteering Committee Meeting.",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N TO5-EUTF-NOA-REG-03-01\n\nprevention. Each region prioritizes different EUTF objectives based on local circumstances and\nneeds.\n\nIn the North of Africa (NOA), the EUTF prioritized objective 3: improving migration management in\ncountries of origin, transit and destination. For NOA, this focuses on work in five priority areas: (i)\nfostering rights-based migration governance; (ii) increasing mutually-beneficial legal migration and\nmobility; (iii) strengthening protection and resilience of those in need; (iv) fostering a more inclusive\nsocial and economic environment and stability; and (v) mitigating vulnerabilities arising from\nirregular migration and combatting irregular migration. All ofthe EUTF’s implementing partners (IPs)\nin NOA are conducting results-focused projects that contribute to improving or strengthening one\nor more of these priority areas, each of which includes a strategic objective for NOA.\n\nTo monitor implementation and provide data for tracking progress toward planned objectives, the\nEU commissioned the development of monitoring and learning frameworks for each focus region.\nDeveloped specifically for NOA, the EUTF NOA Monitoring and Learning System (MLS) serves as a\nframework for aligning all EUTF NOA-funded projects with its specific and strategic objectives.? The\nNOA MLS also includes a set of sample outputs, immediate outcomes and indicators for each of the\nfive priority areas. IPs choose one or more of the EUTF NOA objectives with which to align their\nproject, as well as specific objectives, outputs, immediate outcomes, indicators, baselines, targets\nand means of verification for monitoring their projects.\n\nSince its adoption by the EUTF Operational Committee in 2017, the MENOA project team has been\nsupporting DG NEAR to develop, operationalize and implement the MLS in partnership with the\nregional EU Delegations and the IPs themselves. The MENOA team has focused in particular on\n(1) aligning the logical frameworks of planned and newly adopted Action Fiche and IP projects with\nthe specific and strategic objectives of the NOA window; (2) providing technical assistance to IPs to\nhelp them select appropriate, relevant outputs, immediate outcomes and indicators for their\nprojects during contracting and inception phases of their projects via frequent bilateral\nmeetings, written tools and guidelines, and in-person workshops; and (3) facilitating IP data\ncollection and reporting to DG NEAR with project-specific tools and analyses.\n\nIn addition, a central focus of the MENOA project has been the development and production of the\nEUTF NOA Monitoring Reports as well as presentations of progress and findings to the EUTF\nOperational Committee. These reports and presentations draw upon the qualitative and\nquantitative data reported to DG NEAR by IPs through their quarterly narrative reports and\ncustomized data collection tools developed for the MLS. These reports collect, analyse and\naggregate data from IPs at the country and regional levels as the basis for each NOA Monitoring\nReport. Produced every six months, the Reports aim and presentations to keep DG NEAR, the EUTF\nNOA Operational Committee, the European Commission, EU Member States and the public\ninformed about individual projects in the field, including progress on implementation, planned\noutputs and immediate outcomes. It is important to note that these Reports and the MENOA project\noverall do not involve any evaluation, which is instead commissioned by the European\nCommission under a separate, independent, third party process.\n\nThe overall objective of the MENOA project is to contribute to setting up a coherent, measurable,\nand impact-oriented cooperation framework (MLS) for the EUTF NOA. MENOA’s specific objectives\ninclude:\n\n2 To date, the MENOA project has referred to the monitoring framework as the Monitoring and Evaluation (M&E)\nFramework. Because the MENOA project does not involve any evaluation, however, the name was updated to reflect the\nmuch more accurate EUTF NOA Monitoring and Learning System (MLS).",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\n1. Increase the knowledge of the effectiveness of the initiatives implemented under the\nEUTF NOA (Strategic Objective 1). Following development and implementation of an EUTF\nMLS, the team is supporting DG NEAR, EU Delegations, and implementation partners to align\ntheir projects with the EUTF NOA objectives; collect, analyse, and report their monitoring\ndata; and employ and analyse these data to report to the Commission and the public on\nprogress on the strategy in NOA.\n\n2. Enlarge the internal knowledge base as regards the establishment of functioning MLS\n[M&E] systems for large regional and multi-topical EU programmes such as the EUTF NOA\n(Strategic Objective 2). This objective focuses on supporting DG NEAR, EU Delegations, and\nits IPs to deepen and extend their knowledge of MLS systems — how they work, how to\ndevelop and use them to monitor progress, how to employ the data and knowledge\ngenerated to improve programme and project design, and how learning from monitoring\ncan inform decision-making on migration policy and practice.\n\nIn 2019, MENOA has produced several key results in relation to these objectives and the MENOA\nlogical framework. They include, for example, (1) alignment or updates to alignment of the logical\nframeworks and/or DOAs for over 50 NOA Action Fiche and individual project contracts with the\nEUTF NOA MLS to support IP monitoring and reporting of progress to DG NEAR as well as DG NEAR\noversight and guidance of the EUTF NOA portfolio; (2) development of customized data collection\ntools to ease IP data collection and reporting and as well as data aggregation and analysis; (3) new\nand updated tools and templates to deepen IP, DG NEAR and EU Delegation understanding of and\nfacility with the EUTF NOA MLS; (3) analysis of IP quantitative and qualitative monitoring data as a\nbasis for identifying results and findings about the EUTF investments in NOA atthe portfolio, country\nand regional levels; (4) collection, verification and entry of data into the EUTF AKVO system to\nsupport cross-window sharing of progress and results; and (5) development and dissemination of\nEUTF NOA results and findings in comprehensive EUTF NOA Monitoring Reports and presentations.\n\nTarget Groups and Beneficiaries\n\nMENOA target groups include DG NEAR staff, EU Delegation staff, and the EUTF NOA’s IPs executing\nEUTF NOA-funded projects in the field (e.g., UNHCR, GIZ, AECID, AFD, IOM, Expertise France, CTB,\namong many others). MENOA provided these groups with a comprehensive MLS, technical support\nand concrete reporting to help monitor progress on implementation and results and inform\ndecision-making related to EUTF NOA strategy and its over 50 Action Fiche, proposals or contracts\nin the field, as well as technical knowledge and increased capacity to design and implement an MLS.\n\nThe ultimate beneficiaries of the EUTF NOA-supported projects and the MENOA project are (1) EU\nMember States and NOA states, whose cooperation and improved migration governance the EUTF\nNOA is working to facilitate through various projects and platforms, (2) NOA host communities,\nwhose infrastructure, services, policies and practices related to migration will be improved through\nEUTF NOA projects, (3) migrants moving to, from or through NOA and Europe whose access to and\nthe availability of supports and services EUTF projects will improve, and (4) the European public who\nwill have information that will help them monitor progress of the EUTF in NOA.",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nImplemented Activities and Key Results\n\n \n\nIn 2019, the MENOA team implemented multiple activities in the following key project areas:\n\nI. Alignment of EUTF NOA Action Fiches and IP Logical Frameworks and Descriptions of Action\n(DOAs) with the EUTF NOA Objectives and MLS.\n\nThe work described in this section contributed to\n\n»- Result 1.1.1 Initiatives implemented under the EUTF NOA are logically consistent and in line\nwith the programmes’ intervention logic and\n\n- Output 1.1.1.7 Action fiches, DoAs and log frames reviewed, commented and aligned with\nthe MLS [M&E] framework as well as\n\n» Output 1.1.1.8 Skype/ webex or telephone conferences to discuss the suggestions for\nalignment and indicators.\n\nThroughout 2019, the MENOA team provided technical assistance to DG NEAR, EUDs and IPs on\nlog frame alignment. This work included:\n\n»« Refinement and revision, often extensive, of EUTF NOA Action Fiches (AF) and IP logical\nframeworks (log frames) to ensure alignment with the EUTF NOA specific and strategic\nobjectives. This also involved streamlining and focusing AF and project-level outcomes,\noutputs and indicators and identifying appropriate common (cross-window) EUTF output\nindicators for each project. The goal is to ensure that each log frame is efficient, feasible,\nrelevant and not overly burdensome, as well as to increase understanding and quality of\nmonitoring and reporting through the development and use of aligned log frames. The\ncomplexity of Action Fiche and projects often required significant testing, revision, and\nalignment over multiple rounds of written feedback and consultation with the IPs, EUDs, and\nDG NEAR. More specifically, this included:\n\no Original development or refinement of log frames for fifteen (15) contracts and\nmultiple IPs working in Libya including, for example, DRC, CESVI, UNDP, GIZ, UNCHR\nProtection, UNICEF, IRC, AICS, and UNFPA\n\no Original development or refinement of log frames for five (5) contracts and multiple\nIPs, working in Morocco, including, for example, ENABEL, GIZ (with Expertise\nFrance), AECID, and FIIAPP\n\no Original development or refinement of log frames for seven (7) contracts and\nmultiple IPs, working in Egypt, including, for example, Plan International, German\nRed Cross, ACIS GIZ, NCW, AECID, MSMEDA, MEPEP\n\no Original development or refinement of log frames for four (4) contracts and multiple\nIPs working in Tunisia including, for example, Expertise France, GIZ, AFD, ICMPD\n\no Original development or refinement of log frames for eleven (11) regional or multi-\ncountry contracts for multiple IPs working regionally including, for example, Save\nthe Children International, MC2CM, UNODC, GIZ THAMM, ILO THAMM, ICMPD\nBMPM, Expertise France, GITOC, and UNHCR ETM\n\no Original development or refinement of log frames for ten (10) Action Fiche for DG\nNEAR (six (6) in May 2019 and four (4) in November 2019)",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nReview and alignment of IPs’ DOAs to ensure internal logical consistency and with project log\nframes once aligned with EUTF NOA objectives.\n\nli. Data Collection Tools (I )CTs)\n\n’\n\nThe below work contributed to\n\nResult 1.1.1 Initiatives implemented under the EUTF NOA are logically consistent and in line\nwith the programmes’ intervention logic and\n\nResult 1.1.2 Technical system for the processing of data and reporting in line with the MLS\n[M&E] framework is in place and\n\nResult 1.1.4 Data for the defined indicators are collected, processed and reported regularly.\nIt also delivered\n\nOutput 1.1.1.5 Excel tool for the alignment of log frames (‘logframer’) as well as represents\none of the templates for\n\nOutput 1.1.3.1 Template for IPs for the reporting of data on outputs and IOs (customized)\nand\n\nOutput 1.1.3.2 Guidelines for template for IPs for the reporting of data on outputs and IOs\nas well as\n\nOutput 1.1.3.3 Examples of tools for data collection as based on the previously delivered\nOutput 1.1.2.1 Database for quantitative monitoring data set up.\n\nIn 2019, the MENOA team further developed, piloted, refined and produced IP DCTs customized to\nindividual projects. The DCT helps IPs more accurately and easily report their quantitative output\nand immediate outcome indicators to DG NEAR. This involved the following:\n\nTo support IP reporting of their quantitative output and immediate outcome indicators to DG\nNEAR and for analysis as part of the NOA Monitoring Reports (Section VI), the MENOA team\ndeveloped and updated throughout 2019 a “logframer,” a data reporting tool template and\nDCTs customized to each individual project.\n\nThe Logframer is an excel-based tool that facilitates transfer of each individual project log\nframe into a customized DCT that includes only those specific outputs, immediate outcomes,\nindicators (including common output indicators), baselines and targets applicable to each\nindividual project.\n\nOnce the MENOA team creates a customized DCT using the ‘logframer,’ the IP can use their\ncustom DCT to report their progress on their quantitative indicators to DG NEAR by updating\nthe relevant indicator number in the appropriate cell, using a cumulative approach. The DCT\nitself includes detailed instructions on how to complete and use them for reporting and are\nmade available in English or French, per the IP’s preference.\n\nAs they are completed and received, MENOA will directly import DCTs into the database\nMENOA team developed and programmed for this purpose. The team can then run\ndescriptive analyses of quantitative indicators, using the broader generic EUTF NOA output\nand outcome indicators with which their projects have been aligned. The MENOA team will\nthen report country- and regional-level aggregated progress to DG NEAR as part of the NOA\nMonitoring Reports.\n\nDuring Q2, the MENOA team piloted the DCT with three IPs (MC2CM, Expertise France, GIZ)\nand received their feedback and comments on the tool, which were used to further refine",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nin\n\nE\n\n1 j\n\nthe tool. Once refined, log frames contracted and approved were retransferred to the\nupdated template, reimported into the MENOA database to ensure compatibility, and tested\nin the database environment. Once this step was completed, the team generated DCTs for\n11 NOA IPs whose log frames have been contracted and finalized either before contracting\nor during inception and shared them with DG NEAR.\n\nIn Q3, the team generated an additional eight DCTs for projects with newly finalised log\nframes and contracts and shared them with DG NEAR.\n\nIn September 2019, DG NEAR resent the 19 DCTs for the 19 projects with finalized log frames\nand contracts, as approved by DG NEAR. DG NEAR requested that IPs send their next\nquantitative data reports using their customized DCTs by end of October. For those DCTs\nreceived in November 2019, the team analysed the reported data and found that there were\nsome inconsistent or incomplete data. Queries were made of IPs to ensure accurate data was\navailable to be included in the report, though included manually given the data available at\nthe time of NOA Monitoring Report 2.\n\nIn addition, the team initiated development of another set of approximately 10 DCTs to be\ncompleted Q1 2020, as well as plans with DG NEAR to re-send DCTs early in Q1 to ensure IPs\nhave time to complete and report them.\n\nTFNOA MLS Guidelines and Resources\n\nAdditional guidelines and tools developed in 2019 contributed to\n\nResult 1.1.1 Initiatives implemented under the EUTF NOA are logically consistent and in line\nwith the programmes’ intervention logic and helped deliver\n\nOutput 1.1.1.6 Internal guidelines for the review and alignment of project logframes\nOutput 1.1.1.10 Updated qguidelines for IPs and\n\nOutput 1.1.3.2 stakeholders Guidelines for template for IPs for the reporting of data on\noutputs and IOs.\n\nIn 2019, the MENOA team conceptualized new tools and templates to support IPs in using the\nEUTF MLS to monitor their projects and report their progress to DG NEAR. Resources produced\nincluded:\n\nMLS Workshop Resources. To continue to deepen IPs and EUDs understanding of the MLS\nespecially for data collection and reporting of results to be included in the first NOA\nMonitoring Reports, the MENOA team developed a new approach to in-person MLS\nworkshops, including a new, skills-based format, content, and structure. The new approach\nfocused on building basic skills on what an MLS is and how to use not only to support\nmonitoring and reporting but also to support implementation and adaptation in the field to\nstrengthen implementation and results. Tools developed included new, MLS knowledge-\nbased and skills-focused training slides, new explanatory notes to ensure consistency across\nall trainings, new handouts to increase understanding, and a new customized component of\none-on-one meetings with each IP to allow for each IP to focus on their own issues and\nquestions and to review and practice use of tools and supports. All materials were produced\nin English and French.\n\nUpdated External IP Guidelines and AKVO Fact Sheet. As noted, guidelines on the log frame\nalignment process were developed and accepted in 2017. To update with more recent\ninformation, the team developed shorter, targeted updated External IP Guidelines to reflect\nthe updated processes like the addition of the cross-window indicators, as well as an AKVO\nFact Sheet to explain how data are entered and validated by each IP in partnership with",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N TO5-EUTF-NOA-REG-03-01\n\nICMPD. These tools were sent to DG NEAR on 24/02/19. Following DG NEAR feedback, the\nteam revised and resubmitted these guidelines for IPs to DG NEAR, removing technical\nlanguage and writing from an IP’s point of view. The team also created a shortened guidelines\noverview in a step-by-step structure (see below). These were submitted to DG NEAR on\n07/03/19. In April, DG NEAR asked that we place these on hold to focus on analysis and\ndevelopment of the first EUTF NOA Monitoring Report.\n\nNew log frame template. To better meet the needs of EUTF NOA IPs, the team suggested\nand developed a new log frame template to support IP development of project log frames.\nPreviously, IPs either used the EuropeAid log frame template or an internal version from their\nown organizations. Following several requests from IPs for a log frame template customised\nto the EUTF NOA results matrices, the MENOA team reached out to DG NEAR about the\nconcept of developing a template for NOA projects (13/03/19) and then built anew template\nfor NOA IPs based on the EuropeAid log frame template. The new template includes the\nadditional immediate outcomes level of reporting that is part of the EUTF NOA framework\nplus two alignment columns for EU TF NOA Strategic and Specific Objectives and indicators.\nIt also includes updated and streamlined instructions and definitions of inputs, activities and\noutputs. The new log frame template was translated into French and shared with DG NEAR\n05/04/19.\n\nInternal Procedures. In 2019, the team developed a more robust and comprehensive set of\nguidelines and validated them internally, turning them into a full and complete written\nresource for the project. These internal procedures support existing processes and protocols\nfor log frame alignment, data collection, data analysis and reporting. While the team has\nalways used the same approach for alignment across all IPs, written internal procedures help\nsupport a step-by-step consistent alignment of all projects with the EUTF NOA MLS\nFramework, i.e., how the MENOA team aligns Action Fiche and IP DOAs and log frames with\nthe EUTF NOA objectives. They also support team technical development of DCTs and\nguidance to IPs on monitoring data collection and reporting with DCTs; data collection,\nverification and data entry into AKVO; and data checking and analyses of data received from\nIPs for reporting in NOA Monitoring Reports. These internal procedures s name each step in\nthese processes so that MENOA team members have a readily accessible reference tool and\nset of guidelines for conducting this work.\n\nExternal Workflow Document. Following the completion of the first NOA Monitoring Report,\nthe team turned back to updating and supplementing the existing written guidelines from\n2017. Internally, the team decided to focus on developing a targeted, short EUTF NOA MLS\nworkflow document to provide IPs with a user-friendly resource able to remind them of how\nthe alignment and reporting processes work and including responsibilities of MENOA, DG\nNEAR, EU Delegations and the IP. The goal of this tool is to deepen IP understanding of each\nstep in the log frame alignment, monitoring data collection and reporting processes\n(including use of the DCT) so that it is transparent and clear to all partners. The tool’s\napproach is to succinctly explain each individual step in the process and to clearly indicate\nwho takes the lead on the step: MENOA, IP, EUD, DG NEAR (using color-coding). As such, this\ntool offers IPs, EUDs, and DG NEAR alliteral step-by-step approach to the EUTF NOA MLS work\nprocesses, explaining technical assistance available to them throughout the process, and\nnaming roles and responsibilities for the MENOA team and all partners to this work. It is\ndesigned to be a quick and easy reference for all partners. With increased clarity, IPs will be\nable to better understand the value of, approach to and fully participate in the MLS\nprocesses. The workflow document was shared with DG NEAR in Q1 2019 as a new resource.\nTo ensure the tool could support IPs and encourage its circulation, the team updated it again",
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"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N TO5-EUTF-NOA-REG-03-01\n\nr\n\nin Q3 and shared it with DG NEAR in an updated version. As a next step, the team sent a third\nupdate to the draft tool to DG NEAR and requested feedback. We plan to update the tool\nbased on any feedback received and then request that it be shared with IPs.\n\n3uilding and Other Field M ion\n\nField missions and MEL capacity building work contributed to\n\nResult 1.1.1 Initiatives implemented under the EUTF NOA are logically consistent and in line\nwith the programmes’ intervention logic and\n\nOutput 1.1.1.9 In-person meetings with IPs to discuss the suggestions for alignment and\nindicators.\n\nResult 1.1.4 Data for the defined indicators are collected, processed and reported regularly\nOutput 1.1.4.4 In-person support to IPs on data collection and reporting\n\nResult 2.1.1 EU headquarters, EU delegations and project implementers have increased\nknowledge and skills in the area of project design, monitoring and evaluation and\nOutput 2.1.1.6 Ad-hoc in-person mtgs with DG NEAR\n\nOutput 2.1.1.7 In-person introduction to NOA MLS [M&E] framework, data collection and\nreporting for EU DEL.\n\nThe MENOA team developed, implemented and participated in several key field missions in 2019,\nas follow:\n\nMLS Workshop, Rabat, Morocco (January 2019). The MENOA team travelled to Rabat,\nMorocco to deliver the new MLS workshop on 25/01/19. This included a morning MLS\ncapacity-building workshop for the EUD and IPs working in Morocco, followed by interactive,\nbi-lateral working sessions with IPs in Rabat: GIZ/Expertise France and AECID (25/01/19) and\none in Brussels with ENABEL (31/01/19). The morning workshop provided a short refresher\non (1) the EUTF and priorities for NOA, (2) principles of MEL, (3) the EUTF NOA MLS itself,\nand (4) monitoring data collection and reporting to DG NEAR. The bi-lateral working sessions\nreviewed specific questions IPs had about their activities, log frames, planned outputs and\nimmediate outcomes and indicators, alignment with the NOA framework and data reporting.\n\nRegional Workshop on the Experiences and Tools under MED-HIMS (MEDSTAT IV), Ankara,\nTurkey (February 2019). Two MENOA team members team participated in the 10'\" Review\nofthe MED-HIMS model questionnaires (MQs) and Manuals for the “Standard” and “Light”\nversions of the questionnaires. In 2018, DG NEAR approved the addition of new questions\nfocused on understanding progress on the strategic and specific objectives of the EUTF NOA\nto the MED-HIMS questionnaires. In spring 2018, the MED-HIMS PIU added these new\nquestions to the survey instruments. These questions were a primary focus of the workshop\namong participants, including survey experts and country-level representatives working on\nMED-HIMS data collection in NOA countries as part ofthe regional workshop.\n\nMeeting participants raised a number of helpful questions and suggestions related to the\nnew question set, their purpose and objectives. Following the meeting, the MENOA team\nused this feedback and discussion to refine and update the questions, including response\ncategories, to better capture the key issues related to assessing progress on the EUTF NOA\nfive strategic objectives. MENOA submitted the refined questions to the MED-HIMS PIU in\nearly March 2019, who then reviewed and accepted the updated questions",
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"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 9,
"content": "MENOA Annual Narrative Report: 01,01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nIndex of MENOA questions added to MED-HIMS Model Questionnaires:\n\nwo re ‘Standard’ MQs ‘Light’ MQs\nMQ-2 - Out Migrant 715, 716, 717, 718 609, 610, 611, 612\n{4 of 13 questions)\nMQ-3 — Return Migrant 428\n(12 of 13 questions) 707, 708, 709, 710, 711, 712, 713, | 605, 606, 607, 608, 609, 610, 611,\n734, 135, 736, 737 629, 630, 631, 632\n\nMQ-4 - Non-Migrant 431, 432, 433, 434 424, 425, 426, 427\n(4 of 13 questions)\n\n \n\n \n\nMQ-5 - Forced Migrant 230 222\n(6 of 13 questions) 313, 314, 315, 316 310, 311, 312, 313\n521 518\n\nMQ-6 - Immigrant 311 307\n(6 of 13 questions) 468 610\n635, 636, 637, 638 622, 623, 624, 625\n\nMQ-7 - Household Characteristics\n(one of 13 questions)\n\n \n\nIn addition, the MENOA team has been working with MED-HIMS PIU to determine when\nMED-HIMS will be implemented in each country:\n\no Algeria: No plans for implementation.\n\no Egypt: MED-HIMS last conducted in Egypt in 2016 and are now planning a next wave\nof the survey. MED-HIMS PIU is planning to develop and circulate the plan among\nvarious stakeholders in 2019, with the goal of implementing the survey again in\n2020. This seems, however, unlikely given the strict procedures surrounding data\ncollection in Egypt.\n\no Libya: No plans for implementation.\n\no Morocco: Implemented MED-HIMS survey without the additional questions 2” half\nof 2018. At workshop, the Moroccan authorities agreed, in principle, to include the\nquestions in a May 2019 data collection among migrants and refugees. As of this\nreport, data collected and available has still not been confirmed.\n\no Tunisia: As part of ProGreS project, ICMPD is working with two Ministries in Tunis\nto support MED-HIMS implementation in Q1/Q2 2020. They plan to include the\nadditional ‘MENOA’ questions.\n\nMLS Workshop, Cairo, Egypt (March 2019). The MENOA team travelled to Cairo, Egypt to\ndeliver the new MLS workshop on 21/03/19. This included a meeting with DG NEAR and EUD,\nEgypt the evening of 20/03/19 to review plans for the workshop; an MLS capacity-building\nworkshop for the EUD and IPs working in Egypt; and individualized, interactive, bi-lateral\nworking sessions with IPs. As in Rabat, the MLS workshop provided a short refresher on (1)\nthe EUTF and priorities for NOA, (2) MEL principles, and (3) the EUTF NOA MLS. The primary\nfocus of the workshop was on the new monitoring DCT and how to use it to report data to\nDG NEAR. The MENOA team followed the morning workshop with customized, interactive,\nbi-lateral working sessions with IPs in Egypt, including MSMEDA, GIZ, AECID, PLAN, NCW,\nMEPEP. As with Rabat, these bi-lateral working sessions reviewed specific questions IPs had\nabout their activities, log frames, planned outputs and immediate outcomes and indicators,\nalignment with the NOA framework and data reporting. Following the workshop and at the\nEUD’s request, the MENOA team transferred all of the Egypt project log frames into a single\nformat, using the updated log frame template developed for MENOA (see above).",
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"number": 10,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nMENOA-eMGPP start-up, Malta (April 2019). To support project start-up and build in key\ntechnical aspects of project plans, the MENOA project lead travelled to Malta for a two-days\nmission. The specific purpose of the mission was to align and integrate the MENOA and\neMGPP projects, with a focus on the technical aspects of the triangulated data collection and\nanalysis to ensure more robust data available to monitor progress at the strategic level ofthe\nEUTF NOA (specific and strategic objectives). In Malta, the MENOA and eMGPP teams\nreviewed key MENOA data and plans for employing them in eMGPP analyses (data source 1);\nestablished plans for collaboration and workflow across both projects; developed an eMGPP\nlaunch event, including a presentation on the EUTF NOA MLS and how eMGPP will contribute\nbaseline and strategic level data to the Framework; discussed hiring needs and plans to\nensure needed capacity across both projects; further developed the data inventory and data\nidentification mission concept (data source 2) as well as logistics (e.g., note verbale) to\nsupport missions to meet with NOA governments; and discussed procurement structure for\na third party, independent survey firm to support original data collection and analysis (data\nsource 3).\n\nMENOA presentation at eMGPP-NAMAN kick-off workshop (July 2019). The eMGPP project\nheld a kick-off workshop for the NAMAN network in Tunis, Tunisia. As part of the workshop,\nthe MENOA project lead gave an in-person presentation about the development of the EUTF\nNOA MLS, its purpose, and relationship to the eMGPP project. To support a strong\nunderstanding of the EUTF NOA MLS and the data captured through it, the presentation\nincluded discussion of the role of aggregated IP monitoring data in eMGPP data collection,\nanalysis, triangulation and policy-focused recommendations activities. That is, the MLS\nmonitoring data will play a key role in monitoring EUTF NOA progress at the strategic level;\nthey will be aggregated, analysed and triangulated in relation to two other data sources\ncollected under eMGPP to document strategic level progress. Findings from these analyses\nwill be used to develop migration policy inputs for DG NEAR. NAMAN members will play a\ncritical role in contextualizing data and findings derived from data collection and analysis, as\nwell as in ‘sense making’ of data to develop inputs to evidence-driven policy. As such, it is\nimportant that the NAMAN members understand the EUTF NOA, the MLS, and their critical\nrole in employing strategic level monitoring data in developing key migration policy inputs.\nThe MENOA team lead focused the presentation on these topics, as well as led questions and\nanswers sessions and participated in key discussions about NAMAN'’s role in setting their own\npriorities, assessing data, and generating evidenced-informed migration policy inputs during\nthe kick-off workshop.\n\nBrussels Missions (Feb., June, July, Oct., Nov., Dec., 2019). For descriptions of Brussels\nmissions to support project management, IPs, DG NEAR MEL capacity building and DG NEAR\nreporting on NOA Monitoring, please see Sections V, VII, and VII.\n\nV. EUTF Common (cross-window) Output Indicators and AKVO\n\nWork on the EUTF common output indicators and with AKVO contributed to\nResult 1.1.4 Data for the defined indicators are collected, processed and reported regularly\nOutput 1.1.4.7 Data set in AKVO (section 1, 4 and 5) for each NOA project, as well as to\n\nResult 2.1.1 EU headquarters, EU delegations and project implementers have increased\nknowledge and skills in the area of project design, monitoring and evaluation and\nOutput 2.1.1.3 Coordination meetings with other EU TF windows as well as\n\nOutput 2.1.1.4 Set of joint EUTF macro output indicators.\n\n10",
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"number": 11,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N TOS-EUTF-NOA-REG-03-01\n\nIn 2019, the MENOA team took over data entry on EUTF common output indicators from DG NEAR\nand IPs, at DG NEAR’s request. This work included:\n\nDisaggregation definitions for EUTF common output indicators. In 04 2018, the MENOA\nteam had developed a spreadsheet of proposed shared technical definitions of\ndisaggregation by age, gender, beneficiary type and service type for the 41 EUTF common\nindicators for Altai and as ameans of developing shared disaggregation definitions to support\nthe indicators applying to alltthree EUTF windows. These were shared and further developed\nwith Altai in November and December 2018. In January 2019, following several requests for\nadditional meetings and discussion, the MENOA team refined the definitions again and\nshared them with Altai in an attempt to finalize the disaggregation and to share with DG\nDEVCO and DG NEAR. Due to a complex travel schedule and other priorities, Altai was not\nable to meet and discuss the proposed definitions in this period. MENOA then shared the\nproposed definitions and our approach to aggregation and disaggregation with DG NEAR on\n13/02/19. DG NEAR agreed that the shared definitions for age, gender and beneficiary type\nwere suitable and final. Shared definitions for service types were more challenging due to\nthe different activities, objectives, priorities, and ways of working in each window. On\n11/04/19, DG NEAR decided that we will not pursue a shared definition of service type further\nso that data collection could proceed in the NOA window based on a shared definition of age,\ngender, and beneficiary type only.\n\nAKVO template and data entry. At the end of 2018, DG NEAR asked that MENOA take over\ndata entry into AKVO from them and from IPs to ensure more consistent data in the system.\nTo support this, the MENOA team developed a custom template that included all of the basic\nproject information AKVO requires for each EUTF project, for example, IP name, title, project\nabstract, strategic objectives, chosen common output indicators, among others. In January\n2019, the team then used DOAs and LFs to populate this template for each IP and sent it to\nthem for verification. Once the IP verified and/or corrected the information, the MENOA\nteam entered it into AKVO throughout Q1 2019. After Q1 and as new projects came on board\nor existing projects updated their common output indicators, the MENOA team continued to\nupdate AKVO with new projects and new indicators. DG NEAR could then review the\ninformation periodically and publish it at their discretion. Some key information was\nexcluded from the template (contractual, financial and location) to keep this information\nprivate. DG NEAR added this information directly into AKVO, reviewed data entered be\nMENOA, and could then publish it.\n\nInitially, this entry of basic information did not include actual values for the indicators\nthemselves, since IPs had not yet reported values. Instead and as noted, it documented basic\nproject information required by AKVO and the common output indicators each IP had chosen\nfor cross-window reporting on their project. Throughout 2019, as IPs provided data on these\noutput indicators either in their own format or using their customized DCT (the agreed,\nofficial format for reporting the data before AKVO entry), the MENOA team entered the data\ninto AKVO. Once entered, DG NEAR was able to review and publish the data, again at their\ndiscretion. The aforementioned AKVO fact sheet was designed to provide IPs with an easy\nresource explaining the data reporting process to AKVO.\n\nTechnical memos on common output indicator definitions. In late September, DG NEAR\nrequested technical review on changes proposed by DG DEVCO and Altai to the long-\nestablished definitions of the 41 common output indicators (COls) used by all three windows\nof the EUTF (sometimes called common or cross-window indicators). DG DEVCO and Altai\noriginally developed these definitions and asked that DG NEAR employ them for NOA IPs in\n\n11",
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"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 12,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nspring 2018. As developed with DG NEAR, the MENOA team worked with IPs to help each\none identify 1-3 of their extant output indicators that could also serve as COls for reporting\nto DG NEAR. This was because the vast majority of IPs already had output indicators that\ncould be aligned with the COls. It was also the case that adding additional requirements after\nso many contracts were already signed and projects were in the field was not feasible for IPs.\nMENOA thus worked with IPs to align output indicators and built them into IPs log frames\nand for reporting purposes, into their DCTs over the course of 2018 and 2019.\n\nDG NEAR contacted MENOA with the information that DG DEVCO and Altai were now\ndeveloping an MLS for Sahel and Lake Chad and wanted to introduce and change definitions\nof especially some of the EUTF Objectives 2 and 3 COls to accommodate the nature of the\nwork in this window.\n\nAt the same time, however, DG NEAR explained that any revisions to existing definitions or\nentirely new definitions could not be adopted for NOA. This was because although the Sahel\nand Lake Chad window had only begun to set up an MLS, NOA already had over 40 contracts\nwith finalised log frames (including common output indicators) in the field and reporting\nagainst their indicators.\n\nThe MENOA team then reviewed and produced a detailed, technical memo on the proposed\nchanges with a focus on their fit with NOA and with EUTF priorities more broadly. The MENOA\nteam then attended a technical meeting to discuss the proposed changes in Brussels and to\noffer feedback and comment in person (03/10/19).\n\nVI. EUTF NOA Monitoring Reports: Data Analysis and Reporting\nThis work contributed to\n\nResult 1.1.4 Data for the defined indicators are collected, processed and reported regularly\nand delivered\n\nOutput 1.1.4.8 Analytic reports (regional level) and\nOutput 1.1.4.9 Analytic reports (national level).\n\nIn 2019, the MENOA project and DG NEAR developed a timeline and format for the EUTF NOA\nMonitoring Reports. The purpose of these reports is to provide DG NEAR, the full Commission, EU\nMember States, EUDs, IPs and the public with up-to-date information on the progress of EUTF\nimplementation in NOA and to monitor results and learning, including progress on outputs and\nimmediate outcomes.\n\nIn Q2 2019, the MENOA team developed an analytic approach, analytic tools, data cleaning\nand verification protocols and a format for NOA Monitoring Reports (NMR1). Each IP reports\nto DG NEAR against their individual project log frame that, in the majority of cases, has been\naligned with the EUTF NOA objectives. As such, the team needed to develop tools that would\nsupport assessment of progress at different levels, capturing and integrating quantitative and\nqualitative data provided by the IPs and multiple international sources to contextualize\nfactors affecting progress by country and region. The team thus developed and refined\ncriteria and analytic tools to analyse the broader country and regional context, progress at\nthe individual contract/project level, and at the country and regional levels, as well as a\ndetailed quantitative tool to capture the allocation and distribution of funds by country,\npartners, and strategic objectives to drive and produce a portfolio analysis of the EUTF NOA\ncontracts.\n\n12",
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"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 13,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\n \n\n» Following receipt of over 30 separate IP progress reports beginning on 05/04/10, the MENOA\nteam employed the analytic approach and tools to assess the progress of each\ncontracts’/projects’ implementation, outputs and immediate outcomes (where reported). In\nMay, DG NEAR sent another tranche of approximately 15 progress reports to analyse and\naggregate, followed by several other progress reports in small groups through late June.\nThese analyses were all conducted and formulated into findings about the entire NOA\nportfolio, and at the country and regional levels and used to produce the first EUTF NOA\nMonitoring Report in June 2019.\n\n« In October and November, DG NEAR shared 45 new IP monitoring reports for analysis and\ninclusion in the second EUTF NOA Monitoring Report (first draft November 2019). Both\nreports include a set of portfolio, country-level and regional findings and initial lessons\nlearned.\n\n» Drafts of both reports were closely reviewed and commented on by DG NEAR, EUDs, and IPs.\nThe final version of the first report was posted to the EUTF website; the second report will\nbe finalized and posted in Q1 2020.\n\nVII. EUTF NOA Monitoring Presentations\nThe presentations described below contributed to\n\n+» Result 1.1.4 Data for the defined indicators are collected, processed and reported regularly\nand delivered part of\n\n» Output 2.1.1.6 Ad-hoc in-person mtgs with DG NEAR.\n\nAt DG NEAR’s request, the MENOA team developed multiple versions of detailed presentations that\ndescribe and explain the status of Implementation and results from the investments of the EUTF in\nNOA. The presentations drew on NOA Monitoring Reports 1 and 2 to share key findings with the\nEUTF Board, the EUTF NOA Operational Committee and the EUDs. They focused on progress made\non implementation of the EUTF NOA strategy overall as well as on specific results at the project,\ncountry and regional levels as of June 2019 for the first report and as of November 2019 for the\nsecond report. As acomplement to the written reports, the presentations aimed to highlight for the\nEUTF Board, Operational Committee and EUDs the most up-to-date progress on implementation\nand results, as well as cross-cutting findings regarding the entire portfolio of contracts in NOA. DG\nNEAR received a separate, professionally formatted presentation and detailed talking points prior\nto each meeting and MENOA team members travelled to Brussels in June 2019 to present the\nfindings to the Board; in July 2019 to present to the Operational Committee; and again in December\nfirst to present to the Operational Committee and then to share and discuss findings with the EUDs\ntwo days later.\n\nVi. Project Management and Staffing\n\nActivities focused on project management and staffing helped contribute to\n\n» Result 2.1.1 EU headquarters, EU delegations and project implementers have increased\nknowledge and skills in the area of project design, monitoring and evaluation and\n\n» Output 2.1.1.5 Regularly scheduled and Ad hoc phone mtgs with DG NEAR\nProject Management\n\nTo support on-going project oversight; delivery of technical support to IPs, EUDs, and DG NEAR;\nand high-quality reporting, key project management activities included:\n\n13",
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"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 14,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nWeekly MENOA team meetings to review work plan progress, determine leads of key\nproject tasks, identify challenges and gaps, and brainstorm solutions and means of ensuring\ncontinued support and reporting to IPs, EUDs, and DG NEAR\n\nMonthly and then weekly check-in meetings with DG NEAR to develop project\ndeliverables, plan for upcoming missions and reports, address new needs as they arise and\ndiscuss ways to provide needed technical support to all project partners\n\nProposed regular meetings with EUDs. In January, DG NEAR requested that MENOA\nincrease communications with EUDs to support up-to-date information sharing on the\n‘state-of-play’ with each IP in the relevant country. MENOA reached out to each of the four\nrelevant EUDs and requested a monthly meeting in February 2019 and offered to produce a\nregular written update. In practice, EUDs preferred not to hold monthly check in meetings\nor receive more reports. They instead preferred that we maintain our MENOA practice of\nputting them in copy on all email communications with IPs and including them in some\nphone meetings with IPs working in the relevant country as a means of keeping them up-to-\ndate.\n\nContinuous support to IPs via the “M&E helpdesk” where IPs, EUDs and DG NEAR can\nrequest technical support and ask questions regarding Action Fiche, log frames, DOAs,\nDCTs, analysis and reporting or any other topics related to the EUTF NOAMLS that they\nmight want to discuss\n\nQuarterly reports following the calendar year to keep DG NEAR up-to-date on the progress\nof project activities and results\n\nAn annual, in-person internal team training on the MLS, with a specific focus in 2019 on\nDCTs, data collection and cleaning, aggregation and analysis and providing input on tracking\nprogress at the strategic level via the eMGPP project\n\nAdoption at the February 2019 PSC of an updated MENOA work plan and log frame as well\nas Annual Report 2018, followed later in the year by budget revisions (to support additional\nstaff; see Staffing below). The original work plan was structured around primarily ad hoc\nactivities. The updated versions reflect the specific tasks, subtasks and timelines as aligned\nwith planned results (documented in the updated MENOA project log frame) needed to\nsupport the development and use ofthe EUTF NOA MLS\n\nProject Steering Committee meeting, Brussels, Belgium. On 1 February 2019, MENOA\ncondurted a Project Steering Committee meeting with | from DG NEAR and\nfrom ICMPD. The focus of the meeting was\nthe review of 2018 activities in the annual report, the current ‘state-of-play’, the updated\nworkplan and budget alignment to reflect the updated structure, activities and staffing of the\nMENOA project and planned activities for 2019. The MENOA team also participated in akkick-\noff meeting for the eMGPP project following the Steering Committee meeting to introduce\nand discuss the planned objectives and activities of eMGPP. This meeting included from DG\nNEAR end from ICMPD == |\n\n2019 Project Steering Committee meeting, Brussels, Belgium. On 19 November 2019, the\nMENOA and eMGPP teams conducted a joint Project Steering Committee meeting with |\nfrom DG NEAR and\nfrom ICMPD. The purpose of this meeting was to review 2019\n\n14",
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"number": 15,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nactivities on both projects and look ahead to planned activities for 2020 in relation to the\nconclusion of the EUTF in 2020.\n\nStaffing\n\nTo support additional capacity on the MENOA team and to meet the demand for log frame\nalignments, updates and DCTs; IP’s and EUD’s needs for technical assistance, support and tools;\nas well as analysis and reporting, the team conducted two rounds of vacancy announcements,\ninterviews, hiring and on-boarding of the following new team members:\n\nA new MEL Officer (P3) to oversee and coordinate the project work plan; ensure the timely\ndelivery of planned deliverables; respond to requests for ad hoc meetings and deliverables\nand contribute to data collection, analysis and reporting (October 2019)\n\nA new Associate Project Officer, Monitoring and Evaluation (P1) who is fluent in French,\nEnglish and Arabic, to support project administration and activities (December 2019)\n\nThis very considerable investment of time resulted in the hiring of two very strong new team\nmembers to support the MENOA project. Unfortunately, in November the MEL Officer had to\nresign suddenly due to health reasons. A new TOR was immediately posted and a new round of\napplications collected, with plans to hire anew MEL Officer in Q1 2020. For 2020, MENOA will\nalso place a resource person in the ICMPD Brussels office to increase availability to attend ad hoc\nin-person meetings upon demand.\n\nIX. Additional/Ad hoc Activities\n\nDG NEAR’s Contract Planning and Monitoring tool. Beginning in April 2019, the MENOA\nteam reviewed and updated DG NEAR’s tool with information on the status of each EUTF\nNOA project’s log frame, DCT and AKVO as well as descriptive information on project status.\nThe MENOA team completes this approximately twice per month and sends itto DG NEAR to\nkeep them up-to-date on each project. DG NEAR also updates it with new contracts, dates\nand other information to help ensure MENOA is aware of the status of new and existing\ncontracts.\n\nEUTF Mid-term Evaluation. At the request of the external evaluator, the MENOA team met\nwith the evaluation team several times throughout 2019 to provide information on the\ndevelopment, structure, implementation and uses of the EUTF NOA MLS. This included\nexplanations of the log frame alignment processes, DCT development and use, technical\nassistance to IPs, data collection and analysis for the NOA Monitoring Reports, among other\ntopics. In March 2019, DG NEAR also asked that the team review the evaluator’s mapping\nreport, which the team completed in a very short two-day turnaround as requested.\n\nMENOA ROM. In November 2019, DG NEAR informed MENOA that there would be a ROM\nmission to assess MENOA’s work. To support this effort, multiple members of the MENOA\nteam and the broader ICMPD team provided interviews to the ROM lead, as well as extensive\ndocumentation and explanation of project process and deliverables.\n\n15",
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"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 16,
"content": "MENOA Annual Narrative Report\n\n01.01.2019\n\nChallenges and Solutions\n\n- 31.12.2019\n\nN TO5-EUTF-NOA-REG-03-01\n\nDuring 2019, the MENOA team encountered, and developed solutions to, the following project\nchallenges:\n\n(ee 1 SJa7=12H5 Solutions\n\n1.\n\nInsufficient project team capacity to\nmeet the daily demand for technical\nsupport from project partners\n\nHigh demand from IPs for additional\nsupport on log frame alignment and\ndata reporting coupled with\nunfamiliarity with MEL and how an MLS\nworks, non-responsiveness to follow up,\nand/or non-incorporation of technical\ninput and suggestions on log frames\n\nInconsistent receipt of IP progress\nnarrative reports and data for analysis\nin NOA Monitoring Reports and\nrequests for inclusion of new reports\npiecemeal/after cut off dates\n\nInconsistent information flows and\ncommunication between DG NEAR and\nMENOA regarding feedback on\ndeliverables, IP projects’ contracting\nstatus, log frame finalisation or\napproval (with repercussions for DCTs),\nnew project needs, and ad hoc requests\n\nAdded an MEL Officer to increase project oversight and\nimplementation capacity and replaced an outgoing\nProject Officer with a new, very strong and highly\nskilled one\n\nContinued to offer daily support to IPs and to initiate\nadditional follow as a means of extending the strong,\npositive working relationships already established and\nto encourage increased communication flow.\n\nDeveloped a new approach to and resources for in-\nperson MLS workshops that include review of what an\nMLS and how it works to deepen IP understanding of\nits purpose and uses for not only monitoring but for\nstrengthening implementation and results.\n\nProduced a new workflow document to supplement\nthe published 2017 guidelines and provide IPs with a\nshort, step-by-step diagram of the alignment and\nreporting processes as well as roles and responsibilities\nof the IP, EUD, DG NEAR and the MENOA team in these\nprocesses\n\nAgreed with DG NEAR that they would share progress\nreports to MENOA on a rolling basis rather than\ndelivering a large tranche at once to support regular\nanalysis and efficient development of NOA Monitoring\nReports.\n\nSet stricter, forward looking deadlines for receipt of IP\nprogress reports and policy of including any received\nafter deadline in the next report\n\nImplemented exchange of Contract Planning and\nMonitoring table to provide DG NEAR with detailed\ninformation on the status of each project twice/month\non both the MENOA and DG NEAR side.\n\nContinued to hold regular, monthly phone calls plus\noften weekly ad hoc calls between the MENOA team\nlead and DG NEAR Programme Officer to increase\ncommunication and provide clear, up-to-date\ninformation on IPs and other project developments as\nwell as to request feedback on delivered products.\n\nIncreased touch point meetings to weekly with new\nProgramme Officer after arrival in September 2019.",
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{
"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 17,
"content": "MENOA Annual Narrative Report: 01.01.2019 - 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nCooperation with Other Actors\n\n \n\nAs in 2018, the MENOA team continued to cooperate with the following actors (in addition to DG\nNEAR) during 2019:\n\nDG DEVCO to review revisions to common output indicators and definitions for the Sahel and\nLake Chad region and to review the mid-term evaluation Mapping report\n\nEU Delegations in Egypt, Tunisia, Libya and Morocco to align IP projects with EUTF NOA\nstrategic and specific objectives as well as review, refine and/or develop IP project log frames\nand DOAs with a focus on ensuring each IP developed a clear, feasible and relevant set of\nproject outputs, outcomes, and indicators\n\nEU TF NOA IPs to provide in-person, written and phone-based support on alignment of their\nproject log frames with the EUTF NOA strategic and specific objectives; data collection,\nreporting and DCT usage; and other ad hoc requests for technical support\n\nAltai MLS support team to EUTF Horn of Africa and Sahel and Lake Chad windows to support\ntheir data validation mission to Libya, provide Libya log frames and DOAs, review proposed\nrevisions t0 common output indicator definitions and disaggregations for Sahel and Lake\nChad and to provide input on their lessons learned exercise for DG DEVCO\n\nMENOA ROM team to provide them with multiple interviews and documents and answer\ndetailed questions on EUTF MLS processes and supports\n\nPlanned Activities 2020\n\n \n\nIn 2020, the MENOA project plans to develop and implement the following key activities:\n\nAlign or revise alignment of new or existing NOA Action Fiches and IP project log frames and\nDOAs with the EUTF NOA strategic and specific objectives and support refinement of output,\nimmediate outcome and indicator sets to ensure they are relevant, feasible and reportable.\n\nDevelop additional customized DCTs for new or existing projects based on their log frames and\nto review, clean and ensure consistency of data reported.\n\nValidate and enter into AKVO updated common output indicator data from NOA projects to be\nreviewed and published by DG NEAR.\n\nRefine and re-share the log frame alignment and data reporting workflow document to support\nand deepen IP and EUD understanding of these key MLS processes and benefits of project\nmonitoring in their own work.\n\nConduct in-person MLS workshops for IPs working in Tunisia, Libya, Morocco and regional\nprojects (in French for Tunisia and Morocco) also to deepen understanding of the EUTF NOA\nMLS and to support data reporting to DG NEAR for analysis and inclusion in NOA Monitoring\nReports. If desired, MENOA can also provide a fifth workshop for IPs working in Egypt.\n\nImplement EUTF NOA resource webpage developed in 2019 to be linked to the EUTF webpage,\nconsolidating all MLS NOA tools and resources in an easily accessible site for IPs and EUDs to\nuse.\n\nProvide support to the eMGPP project, especially development of aggregated monitoring data,\noriginal survey data, and third-party migration data (via the data missions and inventory) to\nassess progress on EUTF NOA strategic and specific objectives.\n\n37",
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{
"document": "https://fragdenstaat.de/api/v1/document/238030/",
"number": 18,
"content": "MENOA Annual Narrative Report: 01.01.2019 — 31.12.2019 N T05-EUTF-NOA-REG-03-01\n\nConvene monthly meetings with DG NEAR to ensure smooth and consistent project\ncommunication and development of project deliverables.\n\nReport progress on individual project log frames, DCTs and AKVO and overall progress to DG\nNEAR using the Contract Planning and Monitoring tool and receive updates on contracting from\nDG NEAR using the same tool.\n\nContinue weekly internal MENOA team meetings to ensure smooth and consistent project\nimplementation and internal coordination meetings with the eMGPP team to support their data\ncollection and analysis.\n\nProduce qualitative data analysis using a qualitative data analysis software (QDAS)-based\ndatabase to organize, code and assess IP narrative progress reports and to contextualize findings\nas a key input for NOA Monitoring Reports.\n\nConduct quantitative data analysis (aggregation, frequencies and cross tabs) of indicator data as\nprovided by IPs and using the EUTF NOA database developed for the EUTF NOA as another key\ninput for NOA Monitoring Reports.\n\nDevelop NOA Monitoring Report 3 and 4 (June 2020 and at DG NEAR’s discretion, December\n2020) based on qualitative and quantitative data analyses and cross-cutting themes and\nfindings, including a EUTF NOA portfolio analysis, country reports, regional report and lessons\nlearned at each level in a highly professional format.\n\nDevelop and present to the EUTF NOA Operational Committee highly professional slides decks\nreporting results and learning from NOA Monitoring (June 2020 and at DG NEAR’s discretion,\nDecember 2020).\n\nProduce a MENOA lessons learned exercise focused on lessons related to how to develop and\nimplement an MLS for monitoring and reporting progress on a large-scale regional migration\ninitiative.\n\n18",
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}
