MPRC_LIPA_May_2022
for the detention zone and ensure it has capacity to manage the
area (including detention).
A—part—of—this—Action—{Outpui—1-6—Bosnia—and—Herzegovina—is
Fhe-Action-is—designed-toBIH can accommodate and assist up to 3
000 migrants, refugees and asylum seekers per day in up to 5
Temporary Reception Centres in Una-Sana, Sarajevo, and in Delijas
Asylum Centre, while protection outreach teams will monitor and
assist migrants, refugees and asylum seekers in need outside of
formal reception centres.
The authorities of Bosnia and Herzegovina are expected to take
over the management of the reception centres and ensure that
interntional standards are upheld.
Bosnia and Herzegovina operates one dedicated immigration
detention centre, near Sarajevo, which has been criticised for
having inadequate conditions, including wuse of solitary
confinement, lack of access to recreation, no provision of legal
aide, and failure to undertake age assessments. which can
accommodate only 120 migrants, divided in male and female
Page 11,48
section and only two apartments which can accommodate 2
families. The country is also notorious for the terrible conditions at
its reception centres. The UN Special Rapporteur on the human
rights of migrants called conditions at one of the centres “inhuman”
after his visit to the country in October 2019.
3.2. BACKGROUND
If the reception and protection services are enhanced and social
services are provided then the migrant women, men and children
receive adequate protection and access to proper accommodation
and to social, educational and health services and vulnerable
groups and unaccompanied Separated Children receive adequate
Assistance .
According to the to the Commission Implementing Decision on the
financing of the individual measure to strengthen the response
capacity to manage migration flows in favour of the Western
Balkans for 2022 in the Output 1.6: Extension of the multi-purpose
reception centre at Lipa in line with European and international
standards (Bosnia and Herzegovina) will be supported, including
following tOutput—1-6:—Extension—of—the—multi-purpese—reception
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R ithE . .
| Type of activities:
Construct a new space for detention, where, in specific cases,
measures of detention and restrictions of movement can be
implemented in line with international and EU standards, while
providing shelter and basic services until a final decision is taken on
asylum or return. The necessary legal basis needs to be in place.
Safeguards need to be in place to ensure that laws, internationa
standards and human rights are upheld and scrupulously applied,
and the protection of migrants and asylum seekers is ensured.
Applicants may be detained only under very strict circumstances,
subject to international law principles, including the principles of
necessity and proportionality, after an individual assessment o
their case and if other less coercive alternative measures cannot be
applied effectively. Authorities of Bosnia and Herzegovina should
respect international and EU standards, including the provisions o
the Return Directive 14, the European Committee for the Protection
of Torture and Inhuman or Degrading Treatment or Punishmen
(CPT) standards and the Return Handbook15. A key condition to be
met for the establishment of the detention area in Lipa is that
Bosnia and Herzegovina needs to adopt the necessary legal basis
for the detention zone and ensure it has capacity to manage the
area (including detention).
A part of this Action (Output 1.6 Bosnia and Herzegovina) may be
implemented in indirect managmenent with a pillar-assessed
entity, which will be selected by the Commission’s services, using
the following criteria:
- Capacity and expertise to manage, oversee and implement
construction work to enhance the multi- purpose reception centre
in Lipa
- Sufficient administrative capacity
- Capacity to respond quickly
- Proven track record and expertise in migration and border
management related programmes in
Bosnia and Herzegovina, as well as in the Western Balkans
Experience with all tasks that are required under the special
measure: logistical support,
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procurement, managing large and complex operations
The implementation by this entity entails managing the
construction of an improved isolation and detention zone at the
multi-purpose centre at Lipa (Bihac), in line with international and
EU standards.
The entity or organisation will be required to successfully contribute
to the achievement of output 1.6.
3.2.2 Cooperation between the EU and Bosnia and
Herzegovina
The past IPA phases have significantly supported the structuring of
the mixed migration response in BiH, notably through the
establishment of reception facilities in Una Sana Canton and
Sarajevo Canton. At the onset of the response in 2018, other EU-
funded projects also supported the expansion of the network of
reception facilities (TRC Bori¢i, TRC Sedra, TRC Usivak, TRC Miral,
TRC Bira and TRC Blazuj) Moreover, the previous phases of the IPA
project also supported the functioning of protection-specific
reception facilities including the Refugee Reception Centre
Salakovac, and in Asylum Centre Delijas.
The previous IPA-funded Special Measures to Support the Response
to the Refugee and Migrant Situation in Bosnia and Herzegovina -
Phase Il (April 2020 to March 2022, CN 2020/417-356) was also
marked by many important changes in the number and structure of
the reception facilities across BiH. To address this challenge EU in
April 2020 supported the set-up of a new Emergency Tent Camp
(ETC) in Lipa, which was specifically designed to allow better living
conditions for migrants and asylum-seekers who were out of official
reception in the Una Sana Canton. Later, TRCs Sedra, Bira and Miral
are closed. Today, a total of five TRCs facilities are in operations,
with a total capacity to accommodate approximately 5,280
persons. Additionally, the Delijas Asylum Centre can accommodate
up to 145 individuals.
With regards to state capacities, among other things, progress was
achieved in the development of the new SMART centre
management registration and data management system, which is
now linked to the existing MoS border management system through
a QR system that allows data sharing and facilitates continuity of
assistance. The establishment of the SMART camp was requested
by the Ministry of Security and SFA and deemed as a necessary and
helpful asset for the local institutions to perform their work.
Previous actions also supported the reinforcement of the SFA
through staff recruitment, as well as support to Border police and
Page 14 .48
other law enforcement agencies’ through accommodation, food,
and operational equipment, while capacity building was provided to
the state partners on CCCM, WASH, shelter, NFI and food
distribution, etc. with the aim to enable them to play a more and
more central role in the management of the TRCs, and to enhance
institutional and policy sustainability of the Migration Response.
Years of support in the area of CCCM now allows direct
management of TRC Lipa by the SFA, and a clear set of policy
initiatives and a transition plan for the management of all TRCs
directly by the SFA.
Achievements were also observed in relation to support for Border
Police operations, including the relocation of staff of the BP and the
SFA to key border crossing points procurement of vehicles,
specialized equipment, and registration equipment for the SFA, as
well as the reinforcement of SFA registration staff. IOM has also
supported Cantonal level authorities such as Una Sana Canton
Ministry of Health, Una Sana Canton Police the City of Biha¢, and
the Biha¢ Civil Protection. This significantly contributed to
increasing the permanent presence of the Border Police in strategic
areas, to deter and detect criminal activities. It also contributed to
strengthening their capacities to register new arrivals, screen
people to identify those in need of protection.
Finally, previous actions contributed to increased state and local
institutions capacities in areas of asylum claim registrations,
refugee system determination process and interviews, translation
and interpretation services.
4.DETAILED DESCRIPTION OF THE ACTION
4.1. OBJECTIVES/RESULTS/OUTCOMES/OUTPUTS/ ACTIVITIES
The Overall Objective of the Action is to support better
management of the mixed migration flows in Bosnia and
Herzegovina.
The Specific Objective is is to improve capacities for the
accommodation of migrants in temporary reception centers in
Bosnia and Herzegovina by establishment of the temporary
detention facilities for migrants within the multi-purpose reception
centre Lipa in line with European and international standards.
The intervention of the project will be structured around the
following four Results, implemented respectively in four
Components:
Page 15,48
R1 - Design and Technical Specifications of the Temporary
Detention Facility of the multi-purpose reception centre at Lipa and
needed equipment are developed.
Outcome 1 Review and assess the current situation in the
TRC Lipa and identify all documentation
needed for the establishment of the detention
facility
Output 1.1 Exact location for the detention facility, architectural
and other requirements and list of the needed
equipment are determined.
Activities 1.1.1 Field missions
Deliverables:
* TOR for Recruitment of an Architect drafted
* Selection of the Architect conducted
e Field missions conducted to TRC Lipa, exact
location for the detention facility, architectural
and other requirements and list of the needed
equipment determined in consultation with the
project beneficiary and decided at the Steering
Group
* Field Mission Reports are prepared
Deliverable:
e Assessment Report with findings and
recommendations.
Output 1.2 Design of the TRC Lipa detention facility and
technical specification of the equipment developed
Activities 1.2.1 Development of the detention facility design
and technical specification of equipment;
Deliverables:
* Design of the detention facility
¢ Technical Specification of the equipment
Output 1.3 Permits and licences for the construction of the
detention facility are ensured
Activities 1.3.1 Submission of the request for the all necessary
permits and licences;
Deliverable:
e Permit for the construction of the detention
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facility;
* Permit and licence for the electricity supply;
* Permit for water supply;
* Permit for the sawage.
Outcome 2 Prepare tender documentation for concrete
base for the installation of the detention
facility construction and oter infrastructural
works, prepare tender for the suplly and
installation of detention facility construction,
prepare tender documentation for supply of
specified equipment for detention facility
Output 2.1 Tender documentation is prepared for publication
Activities 2.1.1 Preparation of the tender documentation for
concrete base for the installation of the detention
facility construction and oter infrastructural works in
consultation with the project beneficiary and decided
at the Steering Group
Deliverables:
¢ The tender for concrete base for the installation of
the detention facility construction and oter
infrastructural works published
2.1.2 Preparation of the tender documentation for
suplly and installation of detention facility
construction in consultation with the project
beneficiary and decided at the Steering Group
Deliverables:
¢ The tender for suplly and installation of detention
facility construction published
2.1.3 Preparation of the tender documentation for
supply of specified equipment in consultation with
the project beneficiary and decided at the Steering
Group
Deliverable:
e The tender for supply of specified equipment
published
R2 - A new space for detention is constructed and equipped.
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Outcome 3 Construct and equip detention facility
Output 3.1 Concrete base for the installation of the detention
acility and oter infrastructural works constructed
Activities 3.1.1 Selected supplier works on concrete base for
the installation of the detention facility and oter
infrastructural works
Deliverables:
* Works accomplished and approved
Output 3.2 Detention facility construction delivered and
installed
Activities 3.2.1 Selected suploer deliver and install detention
acility construction
Deliverables:
«—Detention facility construction delivered, installed
and approved
Output 3.3. Specified equipment for detention facility delivered
3.3.1 Selected company deliver Specified equipment
for detention facility
Deliverables:
* Specified equipment for detention facility
delivered
R3 - The necessary legal basis for establishment and functioning of
the Detention Facilities and related regulations and standardized
operational procedures in line with international and EU standards,
are in place.
Outcome 4 Revised and/or newly developed legal basis,
regulations and standardized operational
procedures for for establishment and
functioning of the Detention Facilities and
related regulations and standardized
operational procedures in line with
international and EU standards
Output 4.1 The institution in charge for migration management
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are supported in the harmonization of the legal
basis, regulations and standardized operational
procedures for for establishment and functioning of
the Detention Facilities and related regulations and
standardized operational procedures in line with
international and EU standards
Activities 4.1.1 Review of the current country legal basis,
regulations and standardized operational procedures
for for establishment and functioning of the
Detention Facilities and related regulations and
standardized operational procedures in line with
international and EU standards, identification of gaps
and development of recommendations
¢ TOR for Recruitment of International and National
Experts drafted
¢ Vacancy announcements published (where
relevant)
* Consultation with the project beneficiary and/or
decided at the Steering Group
¢ Consultation meetings/main conclusions report
* Agenda and list of participants, notes from the
consultation meetings
¢ Research Method applied
¢ Gaps and Needs Report based on desk analysis
and field mission reports
* Report is prepared
Output 4.2 A drafts of the amandmens and/or newly developed
legal basis, regulations and standardized operational
procedures for for establishment and functioning of
the Detention Facilities and related regulations and
standardized operational procedures in line with
international and EU standards developed
Activities 4.2.1 Thematic focus group discussions with
representatives of relevant agencies for drafting of
the amandmens and/or newly developed legal basis,
regulations and standardized operational procedures
for for establishment and functioning of the
Detention Facilities and related regulations and
standardized operational procedures in line with
international and EU standards
Deliverables:
e Concept note with the overview of agreed
assistance (type, amount of expertise and
period)
¢ Consultation with the project beneficiary
and/or decided at the Steering Group
e Consultation meetings/main conclusions
report
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e Agenda and list of participants, notes from
the consultation meetings
¢ Research Method applied
e Gaps and Needs Report based on desk
analysis and field mission reports
s Report is prepared
4.2.2 Support activities of relevant institutions and/or
inter-agency working groups for drafting the
amandmens and/or newly developed legal basis,
regulations and standardized operational procedures
for for establishment and functioning of the
Detention Facilities and related regulations and
standardized operational procedures in line with
international and EU standards
Deliverables:
¢ Notes from consultation meetings
e Drafted amandmens and/or newly developed
legal basis, regulations and standardized
operational procedures for establishment and
functioning of the Detention Facilities and
related regulations and standardized operational
procedures in line with international and EU
standards, support documents
¢ Handouts and brief notes on the focus group
discussions
4.2.3 Review of different approaches to and models
of legal basis, regulations and standardized
operational procedures for establishment and
functioning of the detention facilities and related
regulations and standardized operational procedures
in light of the best practices in the EU and other
international best practices
Deliverables:
« Desk review of best practices
* Workshop about selected best practices
« Consultation meetings with institutions to identify
the most suitable approach, mechanisms and
model for Bosnia and Herzegovina
R4 - Staff of the Temporary Detention Facility trained for the
implementation of the legislation, regulations and standardized
operational procedures, as well as international and EU standards.
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