project team observed such an increase through an analysis ofthe results of the pre- and post-training
questionnaires that included all contents covered during the training and that participants filled out
before and after the event. The answers included in the last part of the post-training questionnaire
also highlighted an overall satisfaction with the general format and specific methodologies of the
training (e.g. quality of the training contents, length of the sessions, venue of the training,
interpretation English to Arabic, etc.).

Activity Strand 1: Facilitation for Libyan delegations’ active participation in international
and regional migration dialogues

 

Support Libya with the development of a training module on migration dialogues for the
Diplomatic Institute

Date: Ongoing

Location: N/A

Participants: N/A

During the reporting period, ICMPD also continued the development of atraining module on migration
dialogues with the view to allow for the long-term and sustainable continuation of transfer of relevant
knowledge with respect to international and regional migration dialogues to Libyan diplomats.
Following the appointment of a new Director of the Diplomatic Institute (DI) in September, ICMPD
met with the on 10 October, to present ICMPD and introduce him to
the activities that ICMPD implements in Libya. The Director reiterated the continued interest ofthe DI
in the activities implemented by ICMPD and it was agreed that ICMPD would continue the work on
the migration dialogues training curriculum. Subsequently, in November, ICMPD was informed that a
different Director of the Diplomatic Institute was appointed. As such, on 11 December 2022, ICMPD
met with the WEITER officially present ICMPD and present the planned
activities to the new Director and his team. The new Director also reaffirmed the interest of the
Diplomatic Institute in the activities and invited ICMPD to share more information with the Diplomatic
Institute as regards the project activities via official channels as per ICMPD good practice.

Participation in Khartoum Process and Rabat Process Dialogues
During the reporting period the participation of Libyan delegations to the migration dialogues
continued, with the participation of Libyan delegations to:
1. The joint Rabat Process and Khartoum Process “Thematic Meeting on Climate Change and
Migration: Addressing Impacts and Adaptation Strategies for human mobility in the context of
climate change” in Addis Ababa, Ethiopia from 5 - 7 October 2022;
2. The Rabat Process “Senior Officials’ Meeting (SOM)” in Madrid, Spain on 20 October 2022.

In support of the Libyan delegations, ICMPD provided logistical and administrative support in
preparation for the participation of the Libyan delegations to the two migration dialogues. This
included support for arranging the necessary visa’s, facilitating coordination between the Rabat
Process and Khartoum Process Secretariats and the Libyan stakeholders as regards the booking of
flights, preparation for the dialogue meetings etc.

Rabat Process Senior Official’s Meeting (SOM): Preparation and Accompaniment for Libyan
Delegation
Date: 17 — 20 October 2022
Location: Madrid, Spain
Participants:

«  Preparation Meeting (4 women, 2 men)

« Senior Official’s Meeting (1 woman, 3 men)
ICMPD accompanied the Libyan delegation to the Rabat Process SOM and organised a preparatory
meeting to brief the Libyan delegation about the agenda and content as well as coordinate the final
logistical preparations ahead ofthe conference. The preparation meeting also served as an important
opportunity to brief the Libyan stakeholders.

During the meeting with to EEEEEETETETETETETETETETETETETETETETETETETETETEN

ER on 12 October 2022 in Tripoli, the Undersecretary expressed the potential interest of Libya
to re-join the Rabat Process as a full member (Libya is currently an observer to the Rabat Process) and
at the time it was agreed that ICMPD would support Libya with the necessary next steps should Libya
decide to re-join the Rabat Process. The preparation meeting and the bilateral meetings held between
the Libyan delegation and the Rabat Process Secretariat during the SOM therefore also allowed for a
conversation about the status of Libya in the Rabat Process. After the SOM, the Libyan delegation
shared their satisfaction with the support of ICMPD and the outcome of the conference and they
expressed their initial interest to submit an official request for the change of their status to full
member. However, at the time of reporting Libya had made the final decision that the timing was not
yet right for Libya to fully re-join the Rabat Process as a member and decided to keep their status as
an observer.

Activity Strand 2: Support to Libyan authorities in their efforts with respect to consular crisis
preparedness and engaging Libyans living abroad

 

One-day workshop for the design of the activities on the Engagement of Libyans Living Abroad
Date: 7 November 2022

Location: Tripoli, Libya

Participants: 18 (4 women, 14 men), including one expert

The purpose of the workshop organised on 7 November with the Immigration and Expatriate Affairs
Department was to follow-up on the work done hitherto with respect to the engagement of Libyans
living abroad and to jointly design the details and next steps of the activities to be organised within
the framework of the LIBMITAF project, with the view to receive the official approval to start the
implementation of the activities.

The workshop was also an opportunity for the Department to present their Strategic Plan and strategic
objectives, which include (1) developing mechanisms of communication between expatriates and the
homeland; (2) improving the quality of services provided to expatriates; (3) strengthening institutional
capacities and raising their efficiency to serve expatriates; and (4) enhancing the participation of
expatriates in supporting comprehensive and sustainable development in Libya. Some of the main
challenges highlighted by the Department with respect to the engagement of Libyans living abroad
include a lack of capacities with respect to data collection on LLA, the lack of a

communication/networking infrastructure to engage LLA, and a low level of confidence and trust
among LLA towards the Libyan government. In addition, the need for an enhancement of consular
services for Libyans abroad was highlighted. ICMPD presented the programme with the proposed
activities with respect to the engagement of Libyans living abroad, which were welcomed by the
Department. The Department noted that they will review the proposed activities and would inform
ICMPD with the final approval for the implementation of activities.

Based on the discussions and the key take-aways of the workshop on 7 November as well as the
workshop on 8 — 9 November that focused on the topic of consular crisis preparedness and
management, ICMPD submitted an official proposal for activities to the Immigration and Expatriate
Affairs Department on 15 December 2022 via Note Verbale with the following components:

© Component 1 - Capacity Enhancement of Consular Crisis Preparedness and Management,
which will include a tailored Training of Trainers (ToT) programme as discussed during the
workshop on 8 and 9 November;

° Component 2 - Communication Capacity Enhancement, which has the aim to support the
Immigration and Expatriate Department with the design and delivery of engagement
mechanisms in key areas such as communication, networking as well as confidence and trust-
building, specifically via the development of a Networking and Outreach Strategy. A detailed
proposal and an indicative timeline for the development of the Networking and Outreach
Strategy was also shared on 15 December 2022;

® Component 3 — Community Capacity Enhancement, which will focus on supporting
organisations of Libyans living abroad with the aim to support them in strengthening the
structure of their organisation and activities as well as enhance networking and trust-building
among the Libyan communities abroad.

While the Department has repeatedly expressed its interest in the proposed activities and ICMPD
continuous to have positive relations with the Department, the internal approval procedures are still
ongoing and ICMPD has been informed that the official approval of the Undersecretary is required to
continue with the next steps of implementation. At the time of reporting, the Department is confident
that the approval will be granted the soonest given the latest positive feedback received from ICMPD’s
counterpart in the Immigration and Expatriate Affairs Department.

Programme Design Workshop for the Training Programme on Consular Crisis Preparedness and
Management (CCPM)

Date: 8-9 November

Location: Tripoli, Libya

Participants: 31 participants (8 women, 23 men), including three experts

Following several months of extensive preparations, the programme design workshop for the training
programme on consular crisis preparedness and management was organised jointly with the Ministry
of Foreign Affairs and International Cooperation (International Organisations Department,
Immigration and Expatriate Affairs Department, and Consular Affairs Department) and the Ministry of
Interior. The EU Delegation to Libya was also present on the second day of the workshop. The main
aim of the workshop was to (1) conduct an interactive needs assessment with the participants with
the view to get agood understanding ofthe needs and priorities ofthe Libyan authorities with respect
to consular crisis preparedness (e.g. what kind of trainings are needed, what does the institutional

framework look like, isthere a need and interest for policies or strategies); and (2) develop and present
a training programme with the relevant modules on CCPM to the Libyan stakeholders based on the
discussions held. The three experts who joined the workshop gave a general introduction to consular
crisis management and shared good practices from previous experiences in Jordan and Georgia. On
the last day ofthe workshop, ICMPD proposed the following training programme tailored to the Libyan
context:

e _A8-day ToT session for trainers to be held at the Training Institute on Migration Capacity
Partnerships for the Mediterranean (MCP Med TI) in Malta*, which has the purpose to
equip the trainers” with the general skills needed to design and deliver trainings;

° _A5-day technical training for trainers focusing on the jointly defined content on CCPM;

° _AS5-day practice training session on the core modules of CCPM for other relevant officials
mandated to work on crisis management in the context of consular affairs in Libya and
abroad;

° Strategy Development Support (in parallel to the ToT programme) should this be
considered relevant for the Libyan stakeholders, including a good practices sharing
workshop to allow for a peer-to-peer exchange with relevant countries on their consular
crisis management strategies and experiences with respect to crisis management.

The participants welcomed the proposed activities and highlighted the need for the proposed training
programme. With respect to the Strategy Development Support, ICMPD proposes to organise a good
practices sharing workshop, where other countries can share their strategies/frameworks in place for
consular crisis management, and to discuss whether the support to the development of a consular
crisis management strategy would be relevant for the Libyan authorities. ICMPD has established
contacts with the Philippines, Malta, and Italy to discuss their potential involvement in the activity. At
the time of reporting, the ToT session at the MCP Med Tl in Malta is taking place.

Development of the Trainer’s Manual “Consular Crisis Management: enhancing assistance and
outreach to Libyans abroad in times of crisis

At the time of reporting, ICMPD is in the process of finalising a Trainer’s Manual on Consular Crisis
Preparedness and Management that is tailored to the Libyan context. As discussed with the Libyan
stakeholders during the Programme Design Workshop for the Training Programme on Consular Crisis
Preparedness and Management on 8 —- 9 November, the trainer’s manual will include the following
technical core modules:

° Outreach and communication, which will focus on outreach to Libyans living abroad,
communication planning, and communication with affected expatriates during a crisis;

° Situation analysis, which will focus on key concepts related to qualitative risk analysis and how
it is useful for consular crisis management and contingency planning, and how to conduct risk
analysis;

® _Contingency planning, which will focus on the elements of a contingency plan and how to use
maps for contingency planning.

* Official Note Verbale to invite the nomination of trainers from the MFA and the Mol was sent on 15 November 2022. ICMPD
received the nominations of 10 trainers during the third week of December and started the logistical preparations for their
participation in the training in Malta.

5 Official Note Verbale to invite the nomination of trainers from the MoJ was also sent on 15 November 2022, but ICMPD did
not receive any nominations for trainers from the Ministry.

The trainer’ s manual will serve as the foundation for the consular crisis preparedness and
management training programme and will contribute the long-term and sustainable continuation of
transfer of relevant knowledge and capacities necessary to prepare for and manage consular crises in
support of Libyan nationals abroad. At the time of reporting, the Trainer’s Manual is being translated
into Arabic, which is planned to be finalised by end of February 2023.

Preparation for the Kick-off Workshop for the Development of a Networking and Outreach
Strategy for the Engagement of Libyans Living Abroad

In the context of the work on the engagement of Libyan living abroad, ICMPD shared a proposal for
the development of the “Networking and Outreach Strategy”, detailing the activities and timeline for
its implementation, with the Immigration and Expatriate Affairs Department on 16 December 2022.
As a first activity, ICMPD proposed the organisation of a 1* kick-off workshop, which will have the
objective to share examples of policies and practices developed by other countries as regards the
engagement of their expatriates abroad. In preparation for this workshop, ICMPD has continued with
the necessary preparations for the organisation of the activity (incl. reaching out to potential
countries, including Finland and the Philippines, for good practice sharing, bringing together a team
of experts for the development of the strategy, etc.). At the time of reporting, the kick-off workshop
is tentatively scheduled to be organised end of February 2022 pending the approval ofthe Immigration
and Expatriate Affairs Department.

Preparation for the Good Practices Sharing Workshop on Consular Crisis Management and
Preparedness

Within the framework of the work on consular crisis preparedness and management, ICMPD is
preparing a first good practices workshop to allow for a peer-to-peer exchange with relevant countries
on their consular crisis management strategies and consular crisis management experiences. This
peer-to-peer exchange will inform a further discussion with the relevant Libyan stakeholders on the
possibility to develop a consular crisis management framework/strategy for Libya. At the time of
reporting, the activity is tentatively planned to be organised end of February 2022 pending the
feedback from the relevant Libyan stakeholders.

Activity Strand 3: Support to and strengthening of the efforts of the Libyan authorities in
the field of migration legislation

 

Development of an IDPs Legal Assessment for the National Durable Solutions Strategy
Following the re-launch of the of the UN National Durable Solutions Strategy for Libya and the
discussions held with the EREEEEEEEEETETETETETETETETETETETETETETETETETETETE

ER CıvıPD started updating its previous work focusing on the mapping of all the
relevant laws related to the Libyan legislative framework on Internally Displaced Persons (IDPs) and

their protection. The aim of this task is to contribute to the UN National Durable Solutions Strategy
for Libya through the provision of an updated Analysis of the Legal/Policy Framework on Internally
Displaced Persons (IDPs) in Libya.

Following a series of exchanges aimed to guide and steer this assignment, the Senior Durable Solutions
Advisor at the UN Resident Coordinator’s Office and ICMPD agreed on organising a virtual meeting to
allow ICMPD to present the status of the Analysis of the Legal/Policy Framework on IDPs to all UN

agencies working on the Strategy (incl. IOM, UNHCR, UN Habitat, WHO, WFP) and INGOs (incl. NRC
and DRC). The aim of this presentation, which was organised on 6 December 2023, was to present the
preliminary results of this legal analysis to the broader group working on the UN National Durable
Solutions Strategy for Libya and better understand from the colleagues whether some specific areas
of interest could be included. ICMPD introduced the background and context of the analysis and
proceeded to the listing of important Libyan legal instruments containing relevant provisions for IDPs,
including general provisions, judicial rulings, and fatwas. The participants expressed particular interest
in knowing more about the hierarchy of laws in Libya, and, particularly, the legal value of fatwas.
Participants were encouraged to share any potential feedback so to allow ICMPD to complement and
complete the legal analysis.

During the month of December, ICMPD finalised the Analysis of the Legal/Policy Framework on
Internally Displaced Persons (IDPs) in Libya in Arabic. At the time of reporting, the Analysis is in the
process of being translated into English and ICMPD is discussing with the UN Resident Coordinator’s
Office on how the document will be disseminated.

Preparations as regards other activities under AS3

Whilst the majority of the activities under this activity strand were temporarily put on hold upon
request of the Libyan MoJ, ICMPD made significant progress as regards the discussions with the
relevant Libyan authorities throughout the reporting period. Thanks to its continuous coordination
efforts with the Libyan partners through its Focal Point at the MFA, ICMPD managed to re-open the
concrete discussions on the LIBMITAF activities focusing on the migration legislation.

On 20 October 2022, the MFA sent an official Note Verbale to ICMPD including the MoJ’s “strategic
plan in the field of trainings and development”, which listed all the topics and fields of interest of the
Ministry (e.g. forensics, crimes related to human trafficking, trainings forthe Attorney General’s Office
related to migration, activities focusing on enhancing international cooperation etc.). ICMPD was
asked to assess whether the LIBMITAF activities could respond to the training needs and priorities of
the MoJ. On 1 November 2022, ICMPD shared an official Note Verbale with the Mo)J, detailing the
proposed project activities that correspond to the priorities of the Ministry (see Annex |).

Subsequently, ICMPD organised an in-person meeting with representatives of the MFA and the MoJ
.ı EEEEEEEEEESEEEEEESEEEEEEEEEEEEETE
EEEEEEEEEEEETETETER > 10 November 2022. ICMPD discussed its

proposal with the Mo) in detail and ICMPD also proposed the organisation of a “follow-up and
prioritisation workshop” to discuss and agree on the specific contents of the proposed trainings and
other activities. During the meeting it was agreed to organise this prioritisation workshop on 12
December 2022 to discuss the details of the activities to be jointly implemented. Following the
meeting and subsequent exchanges between ICMPD and the Ministry, ICMPD was requested by the
Ministry to temporarily postpone the workshop. The outcomes of the meeting were very positive, and
the Mo) expressed its eagerness to start the activities. At the time of reporting, the Mo) has not sent
its official approval, but discussions with the Ministry are ongoing.

Activity Strand 4: Support to the Libyan Civil Society Organisations working on migration in
reinforcing their work and roles

 

CSO Briefing Paper

ICMPD continued its strong engagement in the CSO Coordination Group, a forum of more than twenty
international actors working in Libya with Libyan CSOs that aims at enhancing information sharing and
cooperation among international actors on their work with Libyan organisation. The Group thus
provides a space for international implementers to share good practices and lessons learned from
their own experiences and offers the opportunity to avoid duplication of work and the overburdening
of stakeholders. ICMPD closely collaborated with the Group in drafting a CSO briefing paper titled
“Insights and recommendations for meaningful engagement of Civil Society Organisations in Libya”,
which was finalised at the beginning of the reporting period. Throughout the drafting process, ICMPD
actively participated to the Coordination Group to discuss the ideas for the structure of the paper as
well as to coordinate and provide inputs during the editing process. The paper, which aims to provide
a general understanding on what it means to work with Libyan CSOs as an international actor, as well
as the main recommendations to follow when engaging with Libyan organisations, was submitted to
the donors on 4 October 2022.

Preparation as regards the activities to be implemented together with Libyan CSOs

ICMPD is waiting for the MFA to give the approval to share the list of CSOs with which ICMPD is
planning to work to the relevant Libyan authorities. ICMPD is keeping the CSOs constantly informed
about the situation and its plans for the first activities to be implemented with them. Furthermore,
the preparations for the implementation of such activities are proceeding smoothly, and ICMPD stands
ready to proceed with all necessary logistical arrangements for their implementation.

In addition, on 12 December 2022, ICMPD met with two CSO representatives, LELEEES

 

 

III receive an update on their activities and to discuss potential

future capacity enhancement activities.

6. Upcoming Plans
The following project activities are planned and/or will be continued during the first quarter of 2023°:

Activity Strand 1 - Facilitation for Libyan delegations’ active participation in international and regional
migration dialogues:

«  Finalisation of the Migration Governance Training Curriculum;

® Potential accompaniment to the Khartoum Process Senior Officials’ Meeting (SOM) in Berlin,
Germany from 15 — 16 March 2023 (pending confirmation of attendance by the Libyan
stakeholders);

Activity Strand 2 - Support to the Libyan authorities in their efforts with respect to consular crisis
preparedness and management and engaging Libyans living abroad

6 Given the overall context and the political changes in Libya, some activities might need to be adapted/redesigned in
accordance with the potentially changing context.

«  Consular Crisis Preparedness and Management:

o Generic ToT session in Malta for 10 trainers from the MFA and the Mol from 30
January — 8 February 2023. The aim of the training is to equip the trainers with the
general skills needed to design and deliver trainings (e.g. pedagogy of adult learning,
presentation skills, proposals for group exercises, etc.);

o Development of the Trainers Manual on Consular Crisis Preparedness and
Management is being finalised. Will be available in English and Arabic;

o Launch Day: presentation ofthe Trainer’s Manual on Consular Crisis Preparedness and
Management;

o Good practices sharing workshop on the Consular Crisis Preparedness and
Management Strategy, with the view to facilitate a P2P exchange with other countries
on their good practices and policies in place for the support to their nationals abroad
in times of crises;

o ToT session for the 10 trainers on the technical Consular Crisis Preparedness and
Management modules (outreach and communication; situation analysis; contingency
planning and mobilisation);

o ToT practice session with the 10 trainers and diplomats.

« Engagement ofLibyans Living Abroad:

o Kick-off workshop for the development of a Networking and Outreach Strategy for
the Engagement of Libyans Living Abroad;

o Supportto Libya with the development of a Networking and Outreach Strategy forthe
Engagement of Libyans Living Abroad (after the kick-off workshop):

o Astudy visit to a country for a peer-to-peer exchange on the engagement of Libyans
living abroad and a 1* drafting working session with the team of experts to start the
drafting of the Networking and Outreach Strategy.

Activity Strand 3 - Support to and strengthening of the efforts of the Libyan authorities in the field of
migration legislation 2 this activity strand is on hold pending feedback from the MoJ. ICMPD stands
ready to implement the activities as proposed to the MoJ via Note Verbale on 1 November 2022 (see
Annex I for the detailed proposal). At the time of reporting, a meeting is planned to be held with the
Ministry of Justice to discuss the way forward.

Activity Strand 4 - Support to Libyan CSOs working on migration in reinforcing their work and role. >
this activity strand is on hold pending feedback from the relevant Libyan authorities. ICMPD continues
its efforts to be able to start the work with the CSOs and appreciates the support of the donors in the
efforts to achieve the required feedback and approval of the Libyan counterparts. ICMPD is prepared
and stands ready to implement the activities in support ofthe CSOs the soonest.

Most activities are planned to be organised in person in Tripoli, Libya, but depending on the political
and security context and/or the availability of experts, the format might need to be changed to a
virtual or hybrid set-up or to a different venue.

6. Challenges and Solutions

One of the challenges faced during the reporting period was the rotation of staff within the MFA,
including ICMPD’s Focal Point in the International Organisations Department of the MFA and Rabat
Focal LEE 23 November 2022), the
Director of the International Organisations Department, and the Director of the Diplomatic Institute.
The change in staff among other impacted the continuity ofthe project and contributed to acontinued
delay in the internal approval processes as well as coordination within the MFA and between the MFA
and the other relevant Ministries. In addition, it required ICMPD to take the necessary time to re-
establish contacts and meet the new counterparts to brief them about the status of the project.
Despite the changes, the ICMPD project team established good relations with the newly appointed
staff and managed to continue the discussions as regards the project without any significant delays.
In general, the continued structural challenges as regards inter-ministerial communication between
the Libyan MFA and the other relevant Ministries (all official communication with the project
stakeholders needs to be submitted via official channels through the MFA) contributed to continued
slow coordination.

The delay in the issuance of new visas for several of the ICMPD staff presented another significant
challenge to the ICMPD project team. The project team started the process for the request of new
visas several months before the expiry date in January 2023, but at the time of reporting the relevant
staff had not yet received their new visas. This hampered the ability for the ICMPD project team to
properly plan the implementation of activities in Libya (e.g. scheduling dates for activities, confirming
experts and participants, organising logistics etc.) until new visas are granted.

The delay in the approval of the activity strands continued to cause an obstacle to the
implementation of project activities (particularly with respect to the activities on migration legislation
and CSOs). Despite the delays, which are seemingly due to a number of factors (incl. continued general
hesitancy among Libyan stakeholders to engage on sensitive issues such as migration legislation and
engagement with CSOs as well as structural coordination challenges within and between the relevant
Ministries), ICMPD continues to maintain very positive relations with the Libyan stakeholders, who
continue to express their interest in the project activities and emphasize their importance. ICMPD is
thus confident that the activities that have been implemented so far have had a positive impact and
as soon as future activities will kick-off they will make a positive contribution to the Libyan
stakeholders.

Submission of the request of the extension of the project

In view of the impossibility to advance on a number of activities as a result of the challenges
encountered, ICMPD submitted an official request for the extension until 31* July 2023 (without
additional financial contribution) of the LIBMITAF project on 27“ January 2023 (see table 5 for the
updated project work plan). In light of the positive developments of the last months, ICMPD is
confident that the extension period will allow for the implementation of a number of activities,
particular with respect to Activity Strand 1 “Facilitation for Libyan Delegations' active participation in
international and regional migration dialogues” and Activity Strand 2 “Support to the Libyan
authorities in their efforts engaging Libyans living abroad”. As regards the remaining two activity
strands, ICMPD is continuing all its efforts to achieving the agreement of the Libyan authorities to

advance on the implementation of these activities. ICMPD has made a particular effort to ensure that
the project can be continued until 31* July 2023 within the original project budget.

Table 5 Work Plan (1° April 2021 — 31° July 2023)

| Inception Pre
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see T-PLPESRITT
Operational Committees

Interim IntermRprt |

Closing of Project and Final Report” 7”

Meetings with stakeholders to ensure
coordination and dissemination of
outputs

Accompaniment to dialogue
meetings®

Workshops to enhance crisis
preparedness for consular services for
the a —— authorities

stuayvisise visits

National Conference of Libyans living
abroad or smaller scale event

Strengthening the Legislative Framework on Migration

 

? Final report to be submitted within six months after end of the project
8 Depending on agenda of the concerned dialogues for 2023