libmitaf-inceptionreport-final
Dieses Dokument ist Teil der Anfrage „Contracts and interaction documents“
Libya’s Migration Technical Assistance Facility – Inception Report
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Libya’s Migration Technical Assistance Facility – Inception Report
ANNEX III - Communication and Visibility Strategy
In order to ensure the visibility of the EU and the Swiss Confederation as well as the wide
dissemination of the achievements and results of the project throughout the project Implementation
Phase, a number of communication and visibility efforts will be made by ICMPD as outlined below. All
efforts will be implemented in line with the official EU Communication and Visibility Guidelines,
including as regards promotional material, publications, and other outputs. Moreover, given the
complicated situation in Libya and the sensitive nature of the topic of migration in the country, due
consideration will be given to the operational environment. The project will therefore pursue a
communication and visibility strategy based on limited and carefully targeted outreach in close
collaboration with the EU Delegation to Libya and the Swiss Embassy to Libya.
A conscious effort will also be made to ensure that an inclusive and gender-sensitive approach is taken
to communication and visibility actions, including by ensuring that the voices and perspectives of
women and youth are taken into consideration and highlighted.
More specifically, the following communication and visibility tools will be used to ensure the visibility
of the project:
External communication:
The project team will maintain close contact with the cooperation and communications staff
of the EU Delegation as well as the Swiss Embassy to ensure coordination and to plan the
visibility of certain activities.
The EU Delegation and the Swiss Embassy will be invited to every relevant meeting or event
organised, with opening and/or closing remarks wherever possible.
In May 2020, ICMPD launched a new official website including a dedicated project page for
the LIBMITAF project15, which will be used by the project team to share news and publications
related to the project activities.
A product brochure/factsheet will be produced about the project, containing information
about the objectives of the project and its main activity strands, which will be publicly
available on the dedicated project page on the LIBMITAF project page and which will be shared
with all relevant stakeholders and partners when relevant. Moreover, the brochure will be
printed and disseminated at all relevant occasions and events.
After each event, the project team will draft press releases as well as a Tweet suggestion to
be shared via the channels of the donors, and ICMPD will further disseminate the press
releases issued by the donors via the ICMPD channels.
Whenever relevant, ICMPD will publish project news articles that will be shared on the main
ICMPD website by the ICMPD communications team.
ICMPD will share a project newsletter, which will include project-specific updates as well as
news and publications on migration.
ICMPD will open an official “ICMPD in Libya” Twitter account where all the tweets published
by the EU Delegation and the Swiss Embassy will be retweeted as well as any relevant and
appropriate updates as regards the project will be shared. The project team has decided, in
agreement with the project donors and the ICMPD communications team, to scale up their
social media presence with the aim to enhance the visibility and awareness of the project, and
to more easily share information. ICMPD will therefore open a Twitter account, which will
15The ICMPD LIBMITAF project page, which is a work in progress, is available at the following hyperlink:
https://www.icmpd.org/our-work/projects/libya-s-migration-technical-assistance-facility-libmitaf
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Libya’s Migration Technical Assistance Facility – Inception Report
allow for sharing targeted and non-sensitive news as well as updates about the project. To
avoid any potential negative impact on the partnerships with stakeholders and project
outputs stemming from potential miscommunication around the nature of the project, the
sharing of project updates on the Twitter account will continue to take into careful
consideration the sensitivities and risks associated with broad outreach on project priorities
and results in the Libyan social media landscape.
ICMPD will share all communication by Libyan partners that ICMPD is aware off with the EU
Delegation and the Swiss Embassy (e.g. Social Media posts and news articles).
Information sharing and awareness raising about the project with Libyan and international
stakeholders will be ensured through the distribution of promotional material (pens,
notebooks, USB etc.) as well as other material containing information about the objectives
and main activity strands of the project at all in-person events.
When appropriate and relevant, ICMPD will hire professional photographers and
videographers for events to ensure that high-quality material is produced for visibility
products, including photos, videos, etc.
When relevant, policy briefs can be developed with policy recommendations about topics of
interest to the project.
ICMPD will respond to ad-hoc requests from the EU regarding communication and visibility.
Internal communication:
Project updates will be shared every Monday in the “ICMPD This Week”, a weekly internal
ICMPD e-newsletter, which provides all staff members with an overview of the organisations’
activities and aims to facilitate information sharing.
Donor reporting:
Project reports, including interim reports and a final report, will be shared with the donors,
to share update on the activities implemented, and planning and review meetings will
regularly ensure that communication with the donors is maintained.
Table 4 Communication and Visibility Timeline
Communication and visibility Timeline Indicator
tool
Project webpage Regular updates when relevant. N/A
Number of followers / likes /
Twitter account Regular tweets and re-tweets.
re-tweets.
Project brochure Finalized by beginning of Implementation Phase. N/A
Project news / press releases When relevant after every event, mission, or publication. N/A
Project newsletter Quarterly. Number of clicks.
Photos When relevant for events, workshops, missions, etc. N/A
Videos when possible and relevant for events and Number of views on YouTube
Videos
workshops. A final project video at the end of the project. / Facebook / Twitter
When relevant, the project donors will be tagged and Number of likes / shares /
Social media updates
relevant hashtags will be used. comments.
Will be disseminated whenever relevant at events,
Promotional material N/A
workshops, meetings, etc.
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Libya’s Migration Technical Assistance Facility – Inception Report
Number of clicks when shared
Policy briefs When relevant.
in newsletter.
ICMPD This Week (internal) Weekly. N/A
Narrative quarterly updates: end of each quarter.
Donor reporting Interim Report: Year 1, Q4 N/A
Final Report: Year 2, Q4
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Libya’s Migration Technical Assistance Facility – Inception Report
ANNEX IV – Monitoring and Evaluation Tools
1. Baseline Survey
1. Existence of national mechanisms for addressing migration in Libya (Strategic Objective)
Question 1 Very Somewhat Moderately Somewhat Very Don’t
effective effective effective/moderately ineffective ineffective know
ineffective
1. How do you perceive
the current existence of
national mechanisms16
for addressing migration
in Libya?
2. Clear and transparent rules and regulations pertaining to migration to inform sound migration
policy and programming in Libya17 (Specific Objective 1)
Question 2 Fully Somewhat Moderately available Somewhat ToTally Don’t
available available / unavailable unavailable know
moderately
unavailable
2.1. Does Libya have a set
of rules and regulations
pertaining to migration
that are made available
to the public in a timely
manner?
Very Somewhat Moderately accessible Somewhat Very Don’t
accessible accessible / moderately inaccessible inaccessibl know
inaccessible e
2.2. Does Libya have a set
of rules and regulations
pertaining to migration
that are easily
accessible?
Very Somewhat Moderately Somewhat Very Don’t
compreh comprehensib comprehensible / incomprehe incompreh know
ensible le moderately nsible ensible
incomprehensible
2.3. Does Libya have a set
of rules and regulations
pertaining to migration
that are easily
comprehensible?
16
National Mechanisms = National procedures and structures that are in place to ensure good governance
(e.g. legislative and institutional framework).
17
Sub-indicator 1.4 (a) developed in the The Economist Intelligence Unit’s “The 2016 Migration Governance
Index”
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Libya’s Migration Technical Assistance Facility – Inception Report
3. Availability of high-quality information and data to policy makers and practitioners to inform
sound migration policy and programming in Libya (Immediate Outcome 1.2)
Question 3 Fully Somewhat Moderately Somewhat ToTally Don’t know
available available available/moderately unavailable unavailable
unavailable
3.1. How available is
accurate general
information18 to
policy makers and
practitioners as an
evidence-base for
migration policy and
programming in Libya?
3.2. How available is
statistical data19 to
policy makers and
practitioners to inform
migration policy and
programming in Libya?
4. Communication and dialogue between relevant actors (Specific Objective 2)
Question 4 Very Somewhat Moderately Somewhat Very Don’t
effective effective effective/moderately ineffective ineffective know
ineffective
4.1. How do you perceive the
current communication
mechanism(s)20 between
different Libyan government
stakeholders working on
migration?
4.2. How do you perceive the
current communication
mechanism(s) between Libyan
government and non-
government stakeholders
(CSOs, academia)?
4.3. How do you perceive the
current quality of dialogue
between Libyan stakeholders
and international stakeholders
working on migration?
18
General information = All quantitative and qualitative knowledge that is based on various sources and
shared via various outlets, which provides a general idea of the target area and informs policy-makers and
decision-makers.
19
Statistical data = Numerical facts that are collected through a representative manner, providing a complete
and detailed picture of the studied field that can be used to produce analysis and to inform evidence-based
policy making and decision-making.
20
Communication mechanism = Procedures and structures that are in place to exchange information on a
timely basis.
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Libya’s Migration Technical Assistance Facility – Inception Report
5. Opportunities for dialogue between Libyan representatives and representatives from other
countries in the region, and between Libyan representatives and Libyans Living Abroad
(Immediate Outcome 2.1)
Question 5 Very Sufficient Moderately sufficient Insufficient Very Don’t
sufficient / moderately insufficient know
insufficient
5.1. How do you perceive
the current existence of
opportunities for
dialogue21 between Libyan
representatives and
representatives from other
countries in the region?
5.2. How do you perceive
the current existence of
opportunities for dialogue
between Libyan
representatives and
Libyans living abroad?
6. Opportunities for dialogue among the Libyan CSOs and between the CSOs and other migration
actors (Immediate Outcome 2.2).
Question 6 Very sufficient Sufficient Moderately Insufficient Very Don’t
sufficient insufficient know
/moderately
insufficient
6.1. How do you perceive
the current existence of
opportunities for dialogue
among the Libyan CSOs?
6.2. How do you perceive
the current existence of
opportunities for dialogue
between the CSOs and
other Libyan migration
actors?
N.B. For the end line, to measure the increase and the impact of the project, the same group of
respondents will again be asked to fill out the same survey, and the following formulation will be added
to the questions: “After intervention of the ICMPD Libya Project” in order to measure the difference
between the baseline and the end line.
21
Dialogue = An exchange of ideas and perspectives on topics with the view to building common
understanding and to jointly develop a comprehensive and sustainable response.
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Libya’s Migration Technical Assistance Facility – Inception Report
2. Activity Tracker
Activity Tracker
Section 1: Activity information
Activity name
Activity date
Activity strand
Activity type
Activity location
Brief description of the activity
Section 2: Data collection
Target:
Actual (cumulative value of all activities with the same indicators):
Indicator N…
Disaggregation by:
Data and disaggregation
Section 3: Activity Evaluation
Key results
How does this activity impact future work?
What in particular made this activity a success?
Follow up action
Libya’s Migration Technical Assistance Facility – Inception Report
3. Indicator Tracker
INDICATOR TRACKER
FREQUENCY OF
UNIT OF COLLECTION, Q1 Q2 Q3 Q4 Q5 Q6
INDICATOR COLLECTION,
INDICATOR MEASUREMENT, AND ANALYSIS BASELINE TARGET
TYPE RESPONSIBLE FOR
DISAGGREGATION METHOD
DATA COLLECTION
TARGET ACTUAL TARGET ACTUAL TARGET ACTUAL TARGET ACTUAL TARGET ACTUAL TARGET ACTUAL
Strategic Objective: Strengthened
National Mechanisms for addressing
regular and irregular migration.
INDICATOR 1: Perception of international Type: Unit of Measure: Collection & Frequency: At the TBD 15%
and national stakeholders on an improved Strategic Analysis Method: beginning and at improvement
existence of national mechanisms / Objective Disaggregated by: Baseline survey the end of the compared to
migration governance framework in Libya. Type of stakeholders, project. baseline
gender
Responsible for
data collection:
Specific Objective 1: Legislative and
Institutional Frameworks addressing
regular and irregular migration are
enhanced.
INDICATOR 1: Perception of international Type: Unit of Measure: Collection & Frequency: At the TBD 15%
and national stakeholders on the increase Specific Analysis Method: beginning and at improvement
of clear and transparent rules and Objective Disaggregated by: Baseline survey the end of the compared to
regulations pertaining to migration (e.g. Type of stakeholders, project. baseline
available, easy to consult, easy to gender
understand). Responsible for
data collection:
Specific Objective 2: Cooperation
between relevant stakeholders on regular
and irregular migration at international
and national level is improved.
INDICATOR I: Perception of relevant Type: Unit of Measure: Collection & Frequency: At the TBD 15%
actors on an improved Specific Analysis Method: beginning and at improvement
communication/dialogue/exchange of Objective Disaggregated by: Baseline survey the end of the compared to
experiences. Type of stakeholders, project. baseline
gender Responsible for
data collection:
Immediate Outcome 1.1. Professional
competencies on the Legislative
Framework on Migration or any other
topic related to migration enhanced.
INDICATOR I: Participants in Type: Unit of Measure: Collection & Frequency: Before TBD 20%
trainings/study trips/workshops on the Immediate Analysis Method: and after each improvement
Legislative Framework on Migration and Outcome Disaggregated by: Pre and post- training/study in post-
other topics with higher scores on a test Type of stakeholders, training trip/workshop. training tests
after the training as compared to the gender assessments compared to
scores on a test taken before the training. Responsible for baseline.
data collection:
Immediate Outcome 1.2. Knowledge that
deepens understanding of migration in
Libya or any topic related to migration
enhanced.
INDICATOR I: Perception of relevant Type: Unit of Measure: Collection & Frequency: At the TBD 20%
actors on an increased availability of high- Immediate Analysis Method: beginning and at improvement
quality information and data to policy Outcome Disaggregated by: Baseline survey the end of the compared to
makers and practitioners in Libya to Type of stakeholders, project. baseline
inform sound migration policy and gender
programming in Libya. Responsible for
data collection:
Libya’s Migration Technical Assistance Facility – Inception Report
Immediate Outcome 2.1. Dialogue
between Libyan representatives and
representatives from other countries in
the region, and between Libyan
representatives and diaspora members is
enhanced.
INDICATOR I: Perception of relevant Type: Unit of Measure: Collection & Frequency: At the TBD 20%
actors on the increased existence of Immediate Analysis Method: beginning and at improvement
opportunities for exchange and dialogue Outcome Disaggregated by: Baseline survey the end of the compared to
between Libyan representatives and Type of stakeholders, project. baseline
representatives from other countries in gender
the region, and between Libyan Responsible for
representatives and diaspora members. data collection:
Immediate Outcome 2.2. Dialogue and
exchange of experiences among the
Libyan CSOs and between the CSOs and
other migration actors is strengthened.
INDICATOR I: Perception of relevant Type: Unit of Measure: Collection & Frequency: TBD 20%
actors on the increased existence of Immediate Analysis Method: improvement
opportunities for exchange and dialogue Outcome Disaggregated by: Baseline survey Responsible for compared to
among the Libyan CSOs and between the data collection: baseline
CSOs and other migration actors.
Output 1.1.1. Trainings for Libyan officials
on the Legislative Framework on
migration completed.
INDICATOR 1: # of participants trained on Type: Unit of Measure: Collection & Frequency: after 0 45
the Legislative Framework on Migration Output participants Analysis Method: every training on
(by institution and gender) list of the legislative
Disaggregated by: participants at framework on
Institution, gender every trainings migration
Responsible for
data collection:
INDICATOR 2: # of workshops/study Type: Unit of Measure: Collection & Frequency: after 0 4
visits/conferences completed on the Output workshops/study Analysis Method: every policy
Legislative Framework on Migration visits/conferences support action
Disaggregated by: Responsible for
Institution, gender data collection:
Output 1.1.2. Training for trainers on the
Legislative Framework on Migration for
Law Enforcement completed
INDICATOR 1: # of trainers trained on the Type: Unit of Measure: Collection & Frequency: after 0 3
Legislative Framework on Migration Output trainers Analysis Method: every training of
trainers on the
Disaggregated by: legislative
Institution, gender framework on
migration
Responsible for
data collection:
INDICATOR 2: # of Trainings for trainers Type: Unit of Measure: Collection & Frequency: every 0 3
on the Legislative Framework on Output trainings of trainer Analysis Method: relevant training of
Migration for Law Enforcement trainers
completed. Disaggregated by:
Institution, gender Responsible for
data collection:
Output 1.2.1. Policy Support Actions on
the Legislative Framework on Migration
or any other relevant and emerging topic
related to migration produced.
INDICATOR 1: # policy support actions on Type: Unit of Measure: Collection & Frequency: after 0 6
the Legislative Framework on migration Output policy support actions Analysis Method: every policy
produced. support action
Disaggregated by:
Responsible for
data collection:
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