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JHA agencies network in 2019
Request to:
Europäisches Institut für Gleichstellungsfragen
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents;
3. All presentations by any of the agencies' representatives shown during the course of these events;
4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings;
6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network;
2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network;
3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
Luisa Izuzquiza
Request Successful
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Date12. July 2021
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Aug. 2, 2021
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Luisa Izuzquiza (FragDenStaat)
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as develo…
To
Europäisches Institut für Gleichstellungsfragen
Details
- From
- Luisa Izuzquiza (FragDenStaat)
- Subject
- JHA agencies network in 2019 [#224821]
- Date
- July 12, 2021, 1:19 p.m.
- To
- Europäisches Institut für Gleichstellungsfragen
- Status
- Awaiting response — email was sent successfully.
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents;
3. All presentations by any of the agencies' representatives shown during the course of these events;
4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings;
6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network;
2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network;
3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Address removed >>
Luisa Izuzquiza
Request Number: 224821
Reply To: <<email address>>
Upload large files for this request here:
https://fragdenstaat.de/en/r/224821/
Post Address:
<< Address removed >>
Luisa Izuzquiza
<< Address removed >>
<< Address removed >>
<< Address removed >>
<< Address removed >>
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Europäisches Institut für Gleichstellungsfragen
Dear Madam,
Thank you for your request for access to documents, registered with reference number A/707. We will a…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: JHA agencies network in 2019 [#224821]
- Date
- July 12, 2021, 3:02 p.m.
- Status
- Awaiting response
Dear Madam,
Thank you for your request for access to documents, registered with reference number A/707. We will analyse your request and will reply within the time limit set by Regulation 1049/2001, namely, within 15 working days. The deadline is therefore 2 August 2021.
Sincerely,
Access to Documents Coordinator
Show the quoted message-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/224821/upload/5906bd8a59f4bc55e82d10c6dc1c9079f05604dd/
Post Address:
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<< Adresse entfernt >>
<< Adresse entfernt >>
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Europäisches Institut für Gleichstellungsfragen
Dear Madam,
Thank you again for the request for access to documents registered with reference number A/707.
Due …
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: JHA agencies network in 2019 [#224821]
- Date
- July 22, 2021, 12:43 p.m.
- Status
- Awaiting response
Dear Madam,
Thank you again for the request for access to documents registered with reference number A/707.
Due to the large amount of documents to be retrieved and assessed, we duly notify that we need to extend the deadline for our response by 15 working days (from the original deadline), in accordance with Article 7, paragraph 3 of Regulation 1049/2001. The new deadline is 20 August 2021.
Sincerely,
Access to documents coordinator
Show the quoted message-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/224821/upload/5906bd8a59f4bc55e82d10c6dc1c9079f05604dd/
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
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Europäisches Institut für Gleichstellungsfragen
Dear Madam,
Thank you again for the request for access to documents registered with reference number A/707.
We …
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: JHA agencies network in 2019 [#224821]
- Date
- Aug. 19, 2021, 10:59 a.m.
- Status
- Awaiting response
Dear Madam,
Thank you again for the request for access to documents registered with reference number A/707.
We have assessed your request and collected all the documents held by the Institute pertaining to your request. Please note that this large number of documents need to be assessed by screening and hiding all personal data before its release, in line with Article 4(b) of Regulation 1049/2001. Moreover, the documents originating and/or created by other Institutions that may contain sensitive information are subject to third party consultation before we can release them, in line with Article 4(4) of Regulation 1049/2001.
In order to finalise the processes above we need to extend the deadline with 15 working days (new deadline 10 September 2021), in line with Article 7(3) of Regulation 1049/2001. In the meantime we remain available to find a fair solution, should you wish us to make a partial release of documents before the deadline in line with Article 6(3) or in the case you wish to narrow down your request, we will be able to handle your request faster.
Sincerely,
Access to Documents Coordinator
Show the quoted message-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/224821/upload/5906bd8a59f4bc55e82d10c6dc1c9079f05604dd/
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
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Europäisches Institut für Gleichstellungsfragen
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, regis…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RESPONSE: JHA agencies network in 2019
- Date
- Sept. 10, 2021, 2:38 p.m.
- Status
- Request resolved
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
Zeige die zitierte Nachricht an-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
--
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Europäisches Institut für Gleichstellungsfragen
Part 1
_______________________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-N…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RESPONSE: JHA agencies network in 2019 (part 1)
- Date
- Sept. 10, 2021, 2:42 p.m.
- Status
Part 1
_______________________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 PM
To: '<<E-Mail-Adresse>>' <<Name und E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
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Europäisches Institut für Gleichstellungsfragen
Part 2
_________________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET <…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RESPONSE: JHA agencies network in 2019 (part 2)
- Date
- Sept. 10, 2021, 2:43 p.m.
- Status
Part 2
_________________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Sent: 10 September 2021 3:38 PM
To: <<E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
--
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Europäisches Institut für Gleichstellungsfragen
Part 3
_________________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET <…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: RESPONSE: JHA agencies network in 2019 (part 3)
- Date
- Sept. 10, 2021, 2:47 p.m.
- Status
Part 3
_________________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Sent: 10 September 2021 3:38 PM
To: <<E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
--
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Europäisches Institut für Gleichstellungsfragen
Part 4
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 …
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: RESPONSE: JHA agencies network in 2019 (part 4)
- Date
- Sept. 10, 2021, 2:47 p.m.
- Status
Part 4
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 PM
To: '<<E-Mail-Adresse>>' <<Name und E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
--
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Europäisches Institut für Gleichstellungsfragen
Part 5
_______________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET <&…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RESPONSE: JHA agencies network in 2019 (part 5)
- Date
- Sept. 10, 2021, 2:48 p.m.
- Status
Part 5
_______________________
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Sent: 10 September 2021 3:38 PM
To: <<E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
--
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Europäisches Institut für Gleichstellungsfragen
Part 6
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 …
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RESPONSE: JHA agencies network in 2019 (part 6)
- Date
- Sept. 10, 2021, 2:49 p.m.
- Status
Part 6
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 PM
To: '<<E-Mail-Adresse>>' <<Name und E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
<< Adresse entfernt >>
<< Adresse entfernt >>
Request Number: 224821
Reply To: <<E-Mail-Adresse>>
Upload large files for this request here:
https://fragdenstaat.de/en/request/22...
Post Address:
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
--
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Europäisches Institut für Gleichstellungsfragen
Part 7
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 …
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RESPONSE: JHA agencies network in 2019 (part 7)
- Date
- Sept. 10, 2021, 2:50 p.m.
- Status
Part 7
Zeige die zitierte Nachricht an-----Original Message-----
From: DIR-ADM-NET
Sent: 10 September 2021 3:38 PM
To: '<<E-Mail-Adresse>>' <<Name und E-Mail-Adresse>>
Cc: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: RESPONSE: JHA agencies network in 2019
Dear Madam,
We refer to your letter dated 12 July 2021 in which you make a request for access to documents, registered on 12 July 2021 under the reference number A/707.
You request access to:
''For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
All documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.''
Pursuant to Article 6(3) of Regulation (EC) No 1049/2001 ('the Regulation'), we proposed a fair solution for dealing with your request for access to documents, registered on 19 August 2021 under the reference number D/705.
We explained that such a fair solution could consist of narrowing down the scope of your request (i.e. the subject matter(s) and/or timeframe covered), so as to reduce it to a more manageable amount of documents.
We did not receive a reply in this respect.
Having examined your application, within the manageable timeframe and availability of resources, we assessed that your application concerns the following documents, that are in the possession of the Institute:
- agendas and work plans of the JHA network
- Reports of activity of the JHA network
- Presentations on different topics of the JHA Agencies
- Invitations to JHA meetings (letters or emails)
- Discussion papers
- consultations on access to documents requests among JHA Agencies
- DPO presentations and DPO trainings
Please note that some documents had to be expunged of personal data in accordance with Article 4(1)(b) of Regulation 1049/2001.
In the course of assessing your application, we conducted third party consultations in accordance with Article 4(4) of Regulation 1049/2001.
As a result of this consultation, the following documents were flagged under applicable exceptions pursuant to Article 4 of the Regulation, therefore access to these documents cannot be granted:
- list of participants - flagged in their entirety by exception under Article 4(1)(b). Their disclosure would undermine privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.
- JHA meetings' notes and minutes- flagged by exception under Article 4(1)(a) and Article 4(3). The disclosure of this information to the public would undermine the protection of the public interest as regards public security. These documents contain sensitive information that provides internal details relating to the activities and operations of the various agencies, as well as internal assessments and opinions. The disclosure of the documents to the public could jeopardize the trust and mutual cooperation between Agencies and their partners, which is essential the Agencies' activities, consequently hindering their ability to effectively perform their tasks.
- Fiche 12 on Classified and marked documents- the applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
- Secretary General’s newsletter 5 with the title “Partial access: Adobe Acrobat Professional with Windows 10”- The applicable exemption is: Art. 4 (3) 2nd indent – document for internal use, the disclosure of which would seriously undermine the institution’s decision-making process.
Due to the size, we will proceed with sending you the documents in the list attached in several emails.
We kindly ask you to confirm their well receipt.
Furthermore, we inform you that in accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting the Institute to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Director of the Agency at the following address:
European Institute for Gender Equality
Gedimino pr.16
LT-01103 Vilnius,
Lithuania
or by email to: <<E-Mail-Adresse>>
Sincerely,
Access to documents coordinator
-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 12 July 2021 2:20 PM
To: EIGE.SEC <<Name und E-Mail-Adresse>>
Subject: JHA agencies network in 2019 [#224821]
Dear European Institute for Gender Equality,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting:
For all of the meetings of the Justice and Home Affairs (JHA) agencies' network held in 2019:
1. All agendas of these meetings;
2. A list of all attendees, including the name and Unite of the agency each attendee represents; 3. All presentations by any of the agencies' representatives shown during the course of these events; 4. All documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes); 5. All reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings; 6. All correspondence - issued and/or received both before and after the meeting - related to, mentioning, or regarding the meetings.
I am also requesting all documents held by EIGE with regards to any and all cooperation around public access to documents and Regulation 1049/2001 within the JHA agencies' network. This includes, but is not limited to:
1. All correspondence - including e-mails, messages, notes and letters, as well as all attachments - issued or received by EIGE mentioning, discussing or with regards to public access to documents and/or Regulation 1049/2001 in the framework of the JHA agencies' network; 2. All reports, notes, briefings, presentations, papers and documents of any kind regarding, mentioning or relating to public access to documents or Regulation 1049/2001 which have been produced or exchanged in the framework of the JHA agencies' network; 3. For any meeting - in addition to the meetings mentioned in the first half of my request - held with regards, mentioning or relating to public access to documents or Regulation 1049/2001 in the framework of the JHA agencies' network:
a) all agendas of these meetings;
b) a list of all attendees, including the name and Unite of the agency each attendee represents;
c) all presentations by any of the agencies' representatives shown during the course of these events;
d) all documents prepared by the agencies for the purpose of these meetings and handed out or distributed among the attendees (such as – but not limited to – handouts, leaflets, briefings or background notes);
e) all reports, summaries, minutes, notes, or record-keeping of any kind produced by EIGE or any other agency as an outcome of these meetings.
Please don’t hesitate to contact me if you have any doubts or question in regards to this request.
Thank you in advance.
Yours faithfully,
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Request Number: 224821
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Luisa Izuzquiza (FragDenStaat)
Dear European Institute for Gender Equality,
Many thanks for your response. I hereby confirm receipt of the docum…
To
Europäisches Institut für Gleichstellungsfragen
Details
- From
- Luisa Izuzquiza (FragDenStaat)
- Subject
- AW: RESPONSE: JHA agencies network in 2019 (part 7) [#224821]
- Date
- Sept. 17, 2021, 12:55 p.m.
- To
- Europäisches Institut für Gleichstellungsfragen
- Status
- email was sent successfully.
Dear European Institute for Gender Equality,
Many thanks for your response. I hereby confirm receipt of the documents disclosed.
I would like to request clarifications regarding two documents:
a) With regards to the document named "Frontexreplyemail2018_Redacted.pdf", disclosed in Part 5 of your response:
Page two of such documents contains three redactions. Could EIGE please confirm that these redactions were carried out by EIGE for the purpose of my request, and that they are all (the three redactions) justified on the basis of Article 4(1)(b) of Regulation 1049/2001 protection of privacy?
b) With regards to the document named "frontexletter12.02.2018_Redacted.pdf", disclosed in Part 4 of your response:
The document also contains three redactions. Could EIGE please also confirm in this case that these redactions were carried out by EIGE for the purpose of my request, and that they are all (the three redactions) justified on the basis of Article 4(1)(b) of Regulation 1049/2001 protection of privacy?
Thank you very much in advance.
Sincerely,
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Anfragenr: 224821
Antwort an: <<E-Mail-Adresse>>
Laden Sie große Dateien zu dieser Anfrage hier hoch:
https://fragdenstaat.de/a/224821/
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Luisa Izuzquiza
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Europäisches Institut für Gleichstellungsfragen
Dear Madam,
Thank you for your response, registered with reference number A/968.
Having inspected the documents …
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: RESPONSE: JHA agencies network in 2019 (part 7) [#224821]
- Date
- Sept. 22, 2021, 3:52 p.m.
- Status
Dear Madam,
Thank you for your response, registered with reference number A/968.
Having inspected the documents that are subject to your further inquiry, we have indeed spotted a few redactions that are not within the scope of Article 4(1)(b) of the Regulation.
We are therefore redacting the document concerned and we will release it to you tomorrow.
Apologies for the inconvenience!
Kind regards,
Access to documents coordinator
Show the quoted message-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 17 September 2021 1:55 PM
To: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: AW: RESPONSE: JHA agencies network in 2019 (part 7) [#224821]
Dear European Institute for Gender Equality,
Many thanks for your response. I hereby confirm receipt of the documents disclosed.
I would like to request clarifications regarding two documents:
a) With regards to the document named "Frontexreplyemail2018_Redacted.pdf", disclosed in Part 5 of your response:
Page two of such documents contains three redactions. Could EIGE please confirm that these redactions were carried out by EIGE for the purpose of my request, and that they are all (the three redactions) justified on the basis of Article 4(1)(b) of Regulation 1049/2001 protection of privacy?
b) With regards to the document named "frontexletter12.02.2018_Redacted.pdf", disclosed in Part 4 of your response:
The document also contains three redactions. Could EIGE please also confirm in this case that these redactions were carried out by EIGE for the purpose of my request, and that they are all (the three redactions) justified on the basis of Article 4(1)(b) of Regulation 1049/2001 protection of privacy?
Thank you very much in advance.
Sincerely,
<< Adresse entfernt >>
Anfragenr: 224821
Antwort an: <<E-Mail-Adresse>>
Laden Sie große Dateien zu dieser Anfrage hier hoch:
https://fragdenstaat.de/a/224821/
Postanschrift
<< Adresse entfernt >>
<< Adresse entfernt >>
<< Adresse entfernt >>
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FragDenStaat ist ein gemeinnütziges Projekt und durch Spenden finanziert. Nur mit Ihrer Unterstützung können wir die Plattform zur Verfügung stellen und für unsere Nutzer:innen weiterentwickeln. Setzen Sie sich mit uns für Informationsfreiheit ein!
Europäisches Institut für Gleichstellungsfragen
Dear Madam,
Please find attached the two documents which are subject to your inquiry, with the following redactio…
- From
- Europäisches Institut für Gleichstellungsfragen
- Subject
- RE: RESPONSE: JHA agencies network in 2019 (part 7) [#224821]
- Date
- Sept. 24, 2021, 1:53 p.m.
- Status
Dear Madam,
Please find attached the two documents which are subject to your inquiry, with the following redactions:
-Document named ''frontexletter12.02.2018_Redacted.pdf'': the second redaction on the first page covers just the parts related to personal data while the reference number of the document is now visible, as well as the text below it ''Please quote when replying''.
-Document named '' Frontexreplyemail2018_Redacted.pdf'': the PAD and Registration mailbox names are made visible across the document, as well as the name and contact of the Transparency Office.
We confirm that all the other redactions in the two documents are with the purpose to expunge personal data for the protection of the privacy and integrity of individuals in light of Article 4(1) of the Regulation 1049/2001.
Kind regards,
Access to Documents Coordinator
Show the quoted message-----Original Message-----
From: << Adresse entfernt >> [#224821] <<Name und E-Mail-Adresse>>
Sent: 17 September 2021 1:55 PM
To: DIR-ADM-NET <<Name und E-Mail-Adresse>>
Subject: AW: RESPONSE: JHA agencies network in 2019 (part 7) [#224821]
Dear European Institute for Gender Equality,
Many thanks for your response. I hereby confirm receipt of the documents disclosed.
I would like to request clarifications regarding two documents:
a) With regards to the document named "Frontexreplyemail2018_Redacted.pdf", disclosed in Part 5 of your response:
Page two of such documents contains three redactions. Could EIGE please confirm that these redactions were carried out by EIGE for the purpose of my request, and that they are all (the three redactions) justified on the basis of Article 4(1)(b) of Regulation 1049/2001 protection of privacy?
b) With regards to the document named "frontexletter12.02.2018_Redacted.pdf", disclosed in Part 4 of your response:
The document also contains three redactions. Could EIGE please also confirm in this case that these redactions were carried out by EIGE for the purpose of my request, and that they are all (the three redactions) justified on the basis of Article 4(1)(b) of Regulation 1049/2001 protection of privacy?
Thank you very much in advance.
Sincerely,
<< Adresse entfernt >>
Anfragenr: 224821
Antwort an: <<E-Mail-Adresse>>
Laden Sie große Dateien zu dieser Anfrage hier hoch:
https://fragdenstaat.de/a/224821/
Postanschrift
<< Adresse entfernt >>
<< Adresse entfernt >>
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