Ref. Ares(2020)7898139 - 23/12/2020 J7/2019 tAbh Minutes or Meeting Minutes of Meeting EASE EASE Steering Committee Meeting Title:                                          Meeting Date/Time:                      03/07/2019 Meeting Meeting Type:                 Steering Committee          Meeting Location:                          BERL6/B Meeting Coordinator:                                                        Issue Date:                   30/07/2019 (SG.DSG1.C.5) Attendee Name                    Initials     Present                     Organisation / Email @ec.europa.eu .                                                                  и и                         (Şec.europa.eu H                                  @ec.europa.eu H                       (Şec.europa.eu H                               @ec.europa.eu Meeting Agenda 1.        Project status 2.        Assessment 3.        Budget 4.        Risks 5.        Schedule 6.        Next steps 7.        AOB / Q&A Meeting Summary Project status informed the attendees that the Deloitte Project Manager that was foreseen for the business analysis had resigned and that they were urgently looking for a decent replacement. Regarding ISA2        explained that two reports were being prepared (quarterly delivery report & bi-annual budgetary report) and that the relevant action (2018.05) was being updated for the 2020 work programme to include the New RegDoc project. mentioned that he was preparing a note to the EASE file to be checked by            regarding the compliance of the SG Artificial Intelligence Study with data protection Regulation 2018/1725. Technical assessment emphasised that the assessment could proceed as long as the potential adoption of Compass Corporate does not affect the initial delivery schedule of the project. In addition, that the results of the assessment, whether positive or negative would be to be thoroughly documented. mentioned that if the Compass Corporate suppliers were willing to put together a remedial action plan, that development of a proof-of-concept should be attempted. Budget accepted to the reallocation of the GestDem development budget to the EASE project.            and      explained that this budget was originally foreseen for the archiving of relevant requests/replies in HPSII (a-Rep), and that it would be best to deal with this within the scope of the GestDem-EASE migration. Risks suggested renaming RII to "Lack of stakeholder availability".

EASE Minutes of Meeting emphasised that user acceptance was heavily dependent on the presence of an active user group.         answered that two existed, one within C.l and another which contained actors from several other DGs. suggested organising a workshop with a large gamut of users and stakeholders and the business analysis contractor (Deloitte).    and      mentioned that this would be possible in September once everyone is back the summer break. Schedule explained Deloitte had been quite slow during the preparatory phases of the procurement procedures. Decisions taken Decision                                                                                        Date of          Decision Description Id                                                                                              Decision Taken  Owner D.l        Allocate the 2019 GestDem development budget to EASE                                 03/07/2019 m Actions Target Creation Action Id                 Description                                               Status        Resolution    Owner Date Date Proposed Agenda for Next Meeting:                                    Proposed Next Meeting Date: 1.       Project status                                         End of August 2.       Budget 3.       Risks 4.      Schedule 5.       Next steps 6.      AOB / Q&A