19.1ProjectSteeringCommitteeJune2020-presentation_full
Dieses Dokument ist Teil der Anfrage „Information on the planned Commission FOI platform“
Ref. Ares(2020)7898139 - 23/12/2020 - Ref. Ares(2020)3490394 • 02/07/2020 Electronic Access to European Commission Documents Project Steering Committee meeting 18/06/2020
Agenda 1 _ Status 2. Budget 3 _ Planning 4. AOB / Q&A - - ' f_ European Commission I
Status Project Doing • Analysis of public portal • Finishing analysis of change • Analysis of public portal • First development contracts & requests for request search page and documentation (analysis, management system RegDoc/Com transition page architecture & development • Evaluating Al proof-of-concept • First development releases & platform) based on deep learning testing (navigation, • First internal development • Drafting architecture overview dashboards, access releases (integration to HRS, document (July ITCB) management, registration & CNS & UMC) • Drafting IT security plan attribution of initial application) • Hosting infrastructure • Analysing migration scenarios • Procedure for the next outsourced development • Reviewing DG COMM contract (finish implementation comments on the public portal of request management • Checking support, training and system) documentation requirements • Contract for the development with SG EU POLICYMAKING of the public portal HUB European Commission I
Status Compass Corporate & Al study • Compass Corporate • Steering Board has approved the postponement of the integration until the move to production and stabilisation of EASE • Architecture is designed around the use of Compass Corporate to facilitate future reintegration • Cost estimates for future integration with CC & MyWorkplace: 90 KEUR • Recommendation: plan for 2022 to prioritise rollout and acceptance in 2021 • Study on artificial intelligence (Al) • DIGIT has made a new version of their deep learning proof-of-concept (PoC) available to us for testing until the end of July • If the results are conclusive the follow-up would be to initiate a Memorandum of Understanding to industrialise the Poe so that it could be integrated in EASE • Recommendation: do this in 2021+ after the move to production European Commission I
Status ColdFusion, migration & archiving • ColdFusion • The RegDoc form that is enabling users to request access to documents will remain until the EASE portal is deployed • This form will be migrated to Cold Fusion 2018 for the interim period between the phase-out of ColdFusion 11 (31/03/2021) and the move to producfion of EASE (April-May 2021) • Data migration & archiving • Migration scenario: fully migrate the content of GestDem to EASE while respecting the retention policy • Initial applications: delete 5 years after closure • Confirmatory applications: archive 5 years after closure • Propose to postpone long-term archiving (HPS) to 2022 and to base it on the Ares & migrated EASE data European Commission I
Status Change requests & security plan • Change requests (25+ open, 70+ in total) • Overhead • The rate of growth of the CRs is not manageable, they require: analysis, prioritisation, estimates and plann ing prior to implementation • Deloitte no longer have the capacity to integrate them • Some of them can be handled internally at analysis or development time, but internal capacity is also limited • Need to set a scope baseline for the first version: freeze non-essential CRs (< HIGH priority) and wait for testing and production • Security plan • Identification and valuation of primary assets (main components and data entities) is ongoing, due for review and approval for end of June European Commission I
Budget 2020 H1 2020 H1 Source Amount (K EUR) Requested 915 2 EASE development ISA (2019) 190 2 EASE development ISA (2020) 550 EASE development RegPub 100 EASE security plan Studies 75 Consumed 490 Portal analysis contract 270 lntramuros resources 220 Remaining 425 ~ ~ European Commission I -
Budget 2020 H2 2020 H2 Source Amount (K EUR) Remaining 425 EASE extramuros contract 2 ISA (2020) 65 - Development of the public portal EASE extramuros contract - Confirmatory & search development 2 ISA (2020) 100 - Post-production care (support & change requests) - Portal development contingency 2 EASE usability testing ISA (2020) 20 EASE intramuros - Internal analysis (portal search & RegDoc/Com transition) 2 ISA (2020) & - Internal development (integration & migration CF 2018) 240 Studies - Data migration - Security plan ~ ~ European Commission I -
Planning Request management system releases Release 1 (September) European Commission I
Planning Milestones • RMS Production Roadmap PP Production ¼'. Contract required Year 2020 2021 Q1 Q2 Q3 Q4 Q1 Q2 • Analysis • Development It • Acceptance ACC1 ACC2 ACC3 Public portal (PP) • Analysis • Development 1//////ffi'/////hW////AV////MV~n'/2 • Testing ACC1 ACC2 Migration & security (MIG & SP) • Migration Analysis Development Testing • Security Secunty plan Security tests (RMS) Security tests (PP) Business implementation (Bl) • Training lrntIatIon Preparation I I European Commission
