20.1ProjectSteeringCommitteeSeptember2020-presentation_redacted
Dieses Dokument ist Teil der Anfrage „Information on the planned Commission FOI platform“
Ref. Ares(2020)7898139 - 23/12/2020 European Commission Electronic Access to European Commission Documents Project Steering Committee meeting 14/09/2020
Agenda 1. Status 2. Budget 3. Planning 4. Démonstration 5. AOB/Q&A European Commission
Status Project Done Doing To do • Architecture overview document • Drafting IT security plan • Development of sprint 4/release 2 sent to ITCB • Development of sprint 3/release 2 (preparation of documents, • First release (R1 ) delivered (dashboards, attribution, case communication with the applicant, (navigation, template management, history, in progress tab and reply to the initial application and user management, registration of suggested actions) closure of the case) initial application, case and • Contract for public portal • First development sprint for public applicant details) development portal • ISA2 reporting for S1 2020 • Contract for request management • GestDem-EASE data migration • Business analysis of public portai system development extension, development • Business analysis of request maintenance and support • Internal testing and validation of R1 management system change • GestDem-EASE data migration • Acceptance testing of R1 requests analysis • Detailed Decide integration • Evaluation of artificial intelligence • Coordinating training activities with requirements and analysis study SG EU Policymaking Hub • IT plan requests • Handover documentation and • Onboard npw nroiect manager on meetings 2/11 ( ) European Commission
Status Internai and acceptance testing •Review of release on contractor staging environment •Liaise directly with contractor C.5 tester Acceptance •A testing resource will start validating the V •Testing never stops... first release on EC test environment ļ^^jļjjļOU •All defects will be reported to the contractor for corrections and a new release •Organise testing kick-off meeting with •If no major defects subsist, acceptance SG/DG coordinators to present status of testing can begin the project •Organise test sessions on Skype with •Testing sessions are organised per sprint willing members •Provide communication channels •Debrief and prioritise feedback •Adjust implementation planning and priorities if necessary •Testing sessions are organised per release European Commission
Status Procurement Framework contract Specific Contractor Description Status contract DIGIT ABC IV 387 Deloitte Analysis of public portal Done DI-07624 All deliverables have been accepted DIGIT XM (QTM) 79 European Dynamics Development of request Ongoing - last QTM (sub-contract) signed DI-07732 management system First release delivery on track DIGIT XM (QTM) 151 European Dynamics Development extension, Awaiting formal offer DI-07732 maintenance and support for request management On track to start in November system Maintenance and support should cover 2021 DIGIT ХМ (QTM) 156 European Dynamics Development of public Awaiting formal offer DI-07732 portal On track to start in October European I m Commission I
Budget 2020 Q1 - Q3 2020 H1 Source Amount (K EUR) Requested 915 EASE development ISA2 (2019) 190 EASE development ISA2 (2020) 550 EASE development RegPub 100 EASE security plan Studies 75 Consumed 572 Portal analysis contract 270 Intramuros resources 302 Remaining 343 European Commission
Budget 2020 Q3 - Q4 2020 H2 Source Amount (K EUR) Remaining 343 EASE extramuros contract ISA2 (2020) 65 - Development of the public portal EASE extramuros contract - Confirmatory & search development ISA2 (2020) 93 - Post-production care (support & change requests) - Portal development contingency EASE intramuros - Internal analysis (portal search & RegDoc/Com transition) - Internal development (integration & migration CF 2018) ISA2 (2020) & 185 - Data migration Studies - Security plan - Infrastructure configuration European Commission
Planning Request management system releases Release 1 (September) • Navigation Dashboards • Registration of confirmatory application • Access management Attribution of initial application • Attribution of a confirmatory application • Template management Case details tabs (history, tiles & • Internal communication • Case details • Reply to confirmatory application • Applicant details • Split case management • Registration of initial application • Search • Publication of disclosed documents • Reopening of cases (CoJ, Ombudsman) European Commission
Planning Milestones ♦ RMS Production Roadmap PP Production % Until end of 2021 Year 2020 2021 Quarter Q1 Q2 Q3 Q4 Q1 Q2 Request management system (RMS) Analysis Development Analysis S1 & 2 I S2 I S3 I S4 S5 S6 Development у/шттшу/л Acceptance Migration & security (MIG & SP) Migration Analysis Development Testing -h -h Security Security plan Security tests (RMS) ■Щ Security tests (PP) Business implementation (Bl) Training Initiation Preparation Training European Commission
Demonstration Release 1 (R1) Disclaimer User features • Release has not been validated internally • User management • Running on contractor premises • Template management • There are minor visual inconsistencies • Navigation and localisation Technical features • Registration of initial application • Authentication (EU Login) • Case details • Navigation and localisation (translations) • Applicant details • User preferences • Integration with HRS, CNS & UMC European Commission
