-             Ref. Ares(2020)7898139 Ref. Ares(2020)4881566                         - 23/12/2020 - 17/09/2020 C.1-\..>C. IVI II I UU::::!) UI IVlt:t:llllfS Minutes of Meeting EASE EASE Steering Committee Meeting Title:                                         Meeting Date/ Time:                                  14/09/2020 Meeting Meeting Type:          Project Steering Committee        Meeting Location:                                            Skype Meeting Coordinator:                                                     Issue Date:                                15/09/2020 (SG.DSGl.C.5) Attendee Name                      Initials    Present                  Organisation / Email @ec.europa.eu Meeting Agenda 1.   Project status a. Testing b. Procurement 2.   Budget 3.   Planning a. Releases b. Roadmap 4.   Demonstration a. Request management system Rl b. Public portal 5.  Q&A/ AOB Meeting Summary Project status Qualified Electronic Signature (QES) and information systems.   • asked whether the usage of the QES by the Secretary-General would have an impact on GestDem/EASE processes replied that it would not be the case. New project manager involved in early meetings. technician. • mentioned that the new project manager .......-.--.--. and - EAC) would arrive in November, but would already be explained that he has proven project management experience and is an able IT plan & Decide Within the context of the IT plan,I    asked     to check with SG.B.4 and to summarise the futu re requirements for Decide. Testing mentioned that a meeting with        coordinators was already organised in October that it could be a good venue to • present the state of play of the EASE project. asked when the acceptance tests for the second release (R2) should start.l November and that the tests should therefore be foreseen for January 2021. answered R2 will be delivered end of suggested that the acceptance tests start with a small control group in January to help process initial feedback.

EASE M inutes of Meet ing • Budget asked whether the 2020 budget included the reporting featu res.I answered that reporting is planned for 2021 and there could be multiple ways of implementing the requ irements (contract vs. internal development), and that it would be up to the new project manager to define what's best for the project at that time. Proposed Agenda for Next Meeting:                                  Proposed Next Meeting Date: 1.  Project status                                             Week 37 (September) 2020 2.  Budget 3.  Planning 4.  Q&A/ AOB