Agreement number: HOME/2020/AMIF/AG/EMAS/0127 ANNEX IV.1 MODEL TECHNICAL PROGRESS REPORT AMIF – Emergency Assistance 2020 This technical progress report should be sent in Word format electronically only to the following e-mail address: HOME-EMERGENCY@ec.europa.eu and to the desk officer of the European Commission responsible for the Grant Agreement This report does not require a signature. Cut-off date of the report: Project Number: HOME/2020/AMIF/AG/EMAS/0127 Title of the action: METOIKOS – Construction of accommodation facilities METOIKOS in Samos, Kos and Leros islands Start and end date of the action: 01/09/2020 – 31/08/2021 1. Please explain how the overall situation has changed (not overall progress, only what has been achieved during the period covered). The need to create new facilities in Samos, Kos, Leros has increased due to the huge influx of migrants and refugees in Greece during the year of 2019 and the first months of 2020. In that context, the construction of the new facilities was considered as the most effective solution to an immediate decongestion of the islands. Through the creation of the new facilities, overcrowding of the existing centres will be prevented and the living conditions for asylum seekers will be improved. Regarding the COVID-19 pandemic the expansion of the accommodation facilities will create sufficient space for quarantine zones to maintain social distance and isolation. Quarantine areas will accommodate both new entrants and patients from existing populations. The action that includes the construction of new reception facilities in the islands of Samos, Kos, Leros was agreed to take place between September 2020 and August 2021, for a total budget of €121.374.372,06. As far as the procurement process is concerned, the Hellenic Ministry of Migration and Asylum has launched (TED EE/S S137, 17/07/2020, 335985-2020-EL) a restricted procedure, in accordance with the article 28, Law 4412/2016. Due to the case of urgency, the contracting authority decided to reduce the minimum timeframe for restricted procedures to 15 days for the receipt of requests to participate and 10 days for the receipt of tenders. The procurement procedure for the construction of the accommodation facilities in Samos, Kos and Leros islands was conducted on 2 stages (A and B) using the National Electronic Public Procurement System. -    Stage A: Pre-selection - Call for Expressions of Interest, open to all economic operators. It was published in two local newspapers of Samos and Kos as well as on the website of the Ministry of Migration and Asylum with a deadline for submission at 30/7/2020. Applications were submitted by the 5 largest Greek construction contractors. -    Stage B: Award-Invitation to submit bids. The tender evaluation committee recommended the pre-selection of three candidates. The invitation was sent to the three economic operators with deadline for submission of tenders 03/09/2020. The tender evaluation committee proceed to the evaluation of tenders for the appointment of the preferred bidder. The file concerning the procurement procedure was forwarded to the Court of Auditors in order to be checked. The Court of Auditors provided its approval, and a notification letter 1

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

sent to the Contractor “MYTILINEOS S.A.” in order to proceed with the signing of the contract. The
contract was signed on the 15th of October 2020.

During the present reporting period 01/09/2020 — 30/11/2020, besides the finalization of the tender
process, the mobilisation ofthe awarded contractor “MYTILINEOS SA GROUP” was completed and
the preparation of the implementation studies was initiated.

The main activities that have been implemented by the Contractor were:

B-

2. Please explain the progress/challenges/constraints for the action (only for the period covered).
Dependent on the number of sub- actions please insert as many tables as required.

Sub-action 1: Management and Coordination of the Action

 

Start /end date: 01/09/2020 - 30/11/2020

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

  
   
  
 

Which activities were | The responsibility of the overall management and supervision of the project
foreseen (as per GA) and | belongs to the Hellenic Ministry of Migration and Asylum’s Services according

what was implemented by | t0 the detailed arrangements made for this purpose.

the cut-off date of the

u Conceming the construction works and their implementation as well as the
report‘

control and the monitoring of the project, the Technical Service Directorate is
responsible.

    
 

Outputs of the sub-action

   

What were the
challenges/constraints?

Sub-action 2: Construction of a new accommodation facility in Samos island.

Start /end date: 01/09/2020 - 30/11/2020

Which activities were
foreseen (as per GA) and During the covered period, the awarded contractor has been mobilized on the
site and started the preparation of the following implementation studies which
were submitted to the Technical Directorate and are under review:

      

what was implemented by
the cut-off date of the
report?

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

 

 

 

The BEER submitted by the contractor and was approved by the
Technical Directorate on 23/11/2020.

Regarding the construction works, during the covered period, in Samos site the
following were implemented, which were also foreseen in the GA:

 

During the reporting period several heavy rainfalls occurred making
What were the | construction activities throughout these days almost impossible to be
challenges/constraints? performed. In addition, the earthquake that happened on 30/10/202 caused a
small delay on the activities due to the general situation on the island.

Sub-action 3: Construction of a new accommodation facility in Kos island.

Start /end date: 01/09/2020 - 30/11/2020

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Which activities were
foreseen (as per GA) and
what was implemented by
the cut-off date of the
report?

What were the

challenges/constraints?

During the covered period, the awarded contractor has been mobilized on the
site and started the preparation of the following implementation studies which
were submitted to the Technical Directorate and are under review:

Regarding the construction works, during the covered period, in Kos site the
following were implemented, which were also foreseen in the GA:

Sub-action 4: Construction of a new accommodation facility in Leros island.

Start /end date: 01/09/2020 - 30/11/2020

Which activities were
foreseen (as per GA) and
what was implemented by
the cut-off date of the
report?

During the covered period, the awarded contractor has been mobilized on the
site and started the preparation of the following implementation studies which
were submitted to the Technical Directorate and are under review:

Regarding the construction works, in Leros site the following were
implemented, which were also foreseen in the GA:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

What were the
challenges/constraints?

 

3. Indicative budget consumption. Dependent on the number of sub- actions please insert as many
rows as required.

Eligible cost programmed, as per | Amount committed to date Amount paid to date
Annex III ofthe GA in EUR

Sub- action 1: 0]

Sub- action 2:
Sub- action 3: dl
Sub- action 4: En

 

4. Any other comments/communication

On November 13, 2020, a Press Release was issued by the Press Office of MoMA for the signing of
the Grant Agreement.