Agreement number: HOME/2020/AMIF/AG/EMAS/0127 ANNEX IV.1 MODEL INTERIM TECHNICAL PROGRESS REPORT AMIF – Emergency Assistance 2020 This technical progress report should be sent in Word format electronically only to the following e-mail address: HOME-EMERGENCY@ec.europa.eu and to the desk officer of the European Commission responsible for the Grant Agreement This report does not require a signature. The cut-off date of the report: 31/10/2021 Project Number: HOME/2020/AMIF/AG/EMAS/0127 Title of the action: METOIKOS -Integration of the national reception system —Construction of accommodation facilities METOIKOS in Samos, Kos, Leros, Chios and Lesvos islands Start and end date of the action: 01/09/2020 – 31/03/2022 1. Please explain how the overall situation has changed (not overall progress, only what has been achieved during the period covered). During the present reporting period 01/09/2021 - 31/10/2021, the contractor continued with the construction works. The main activities that have been implemented by the Contractor were: Photos from the accommodation facilities showing the various works are included in the present report as Appendix. The Hellenic Ministry of Migration and Asylum’s Services has the responsibility of the overall management of the action while the Technical Service Directorate monitors the construction progress accordingly to the contractor’s contractual obligations so that the timely completion of the project is ensured. As far as the procurement process for the construction of the accommodation facilities in Chios and Lesvos islands is concerned, the tender evaluation committee proceeded to the evaluation of the final offers for the appointment of the preferred bidder. TERNA S.A. was selected as the temporary contractor on 06/09/2021. The file concerning the procurement procedure was forwarded to the Hellenic Court of Audit to be checked. Provided that the Municipality of Chios has submitted an appeal before the Council of State against the Joint Ministerial decision for planning and construction of the Chios facility, which is still pending, the Hellenic Court of Audit notified ΜοΜΑ with its act that allows the signing of the Contract with the awarded Contractor only after a refusal decision of the Council of State on the Municipality’s appeal. 1

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 2. Please explain the progress/challenges/constraints for the action (only for the period covered). Depending on the number of sub- actions please insert as many tables as required. Sub-action 1: Management and Coordination of the Action Start /end date:            01/09/2021 - 31/10/2021 Which activities were       The responsibility of the overall management and supervision of the project foreseen (as per GA) and    belongs to the Hellenic Ministry of Migration and Asylum’s Services according what was implemented by     to the detailed arrangements made for this purpose. Concerning the the cut-off date of the     construction works and their implementation as well as the control and the report?                     monitoring of the project, the Technical Service Directorate is responsible. Outputs of the sub-action Regular meetings took place, mainly virtually but also in MoMA with the Contractor with the participation of Technical Service and the Consultant. The Consultant submitted the following Monthly Progress Reports for Samos- Kos-Leros, according to the framework contract 1157/24-12-2020: The Consultant submitted the following Monthly Progress Reports for Chios- Lesvos tender process, according to the framework contract 26/07-01-2021: What        were        the challenges/constraints? 2

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 Sub-action 2: Construction of a new accommodation facility in Samos island Start /end date:       01/09/2021 - 31/10/2021 Which       activities During the covered period, the awarded contractor has submitted additional were foreseen (as implementation studies. Table 1 stipulates the number of implementation studies per GA) and what       submitted and reviewed for all three islands: was implemented by the cut-off date of the report? Regarding the construction works, during the covered period, in Samos site the following were implemented, which were also foreseen in the GA: 3

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 In addition, after the assembly the buildings that have been equipped are the following: 4

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 The Contractor regularly performs laboratory tests for: Outputs As shown in the previous Table, to date,    Accommodation buildings have been completed: The opening ceremony of the new facility took place on 18/9/21 in the presence of Mrs. Beate Gminder, Deputy Director-General of the Directorate General Migration and Home Affairs, Head of Taskforce Migration Management. Regarding the Payment Requests, the Contractor submitted for all sub-actions 2,3,4: -   6 Payment Request (revised) on 09/08/21 for th which was paid. -   7 Payment Request on 03/08/21 for th which was approved on 24/11/21, thus the amount committed in the table below. -   8 Payment Request on 16/09/21 for th which is under review What were the challenges/constrain ts?                   During the construction of the facilities, the need for changes to the contractual quantities and additional works, necessary for the functionality of the project but not included in the original scope, emerged. The challenges met were: 5

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 The works that are pending from the 2 Recapitulative Table of Works are as follows: nd The works that are pending from the 1 Supplementary Contract are as st follows: 6

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 Sub-action 3: Construction of a new accommodation facility in Kos island. Start /end date:            01/09/2021 - 31/10/2021 Which activities were During the covered period, the awarded contractor has submitted additional foreseen (as per GA) and implementation studies. Table 1 stipulates the number of implementation what was implemented by     studies submitted and reviewed solely for Kos’ facility: the cut-off date of the report? Regarding the construction works, during the covered period, in Kos site the following were implemented, which were also foreseen in the GA: 7

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 8

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 Outputs As shown in the previous Table, to date,   Accommodation buildings have been completed: The Contractor regularly performs laboratory tests for: What        were        the challenges/constraints? The challenges met were: The works that are pending from the 2 Recapitulative Table of Works are as nd follows: 9

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 Sub-action 4: Construction of a new accommodation facility in Leros island. Start /end date:    01/09/2021 - 31/10/2021 Which activities were foreseen (as During the covered period, the awarded contractor has submitted additional per GA) and what    implementation   studies. Table 1 stipulates the   number of implementation studies submitted and reviewed solely for Leros’ facility: was implemented by the cut-off date of the report? Regarding the construction works, in Leros site the following were implemented, which were also foreseen in the GA: 10