Agreement number: HOME/2020/AMIF/AG/EMAS/0127 ANNEX IV.1 MODEL TECHNICAL PROGRESS REPORT AMIF – Emergency Assistance 2020 This technical progress report should be sent in Word format electronically only to the following e-mail address: HOME-EMERGENCY@ec.europa.eu and to the desk officer of the European Commission responsible for the Grant Agreement This report does not require a signature. Cut-off date of the report: 30/04/2021 Project Number: HOME/2020/AMIF/AG/EMAS/0127 Title of the action: METOIKOS -Integration of the national reception system —Construction of accommodation facilities METOIKOS in Samos, Kos, Leros, Chios and Lesvos islands Start and end date of the action: 01/09/2020 – 31/03/2022 1. Please explain how the overall situation has changed (not overall progress, only what has been achieved during the period covered). The need to create new facilities in Samos, Kos, Leros increased due to the huge influx of migrants and refugees in Greece during the year of 2019 and the first months of 2020. In this regard, the construction of the new facilities was considered as the most effective solution to an immediate decongestion of the islands. As far as the procurement process is concerned, the Hellenic Ministry of Migration and Asylum launched (TED EE/S S137, 17/07/2020, 335985-2020-EL) a restricted procedure, in accordance with the article 28, Law 4412/2016. The procurement procedure for the construction of the accommodation facilities in Samos, Kos and Leros islands was conducted in 2 stages (A and B) using the National Electronic Public Procurement System. -   Stage A: Pre-selection - Call for Expressions of Interest (submission deadline at 30/7/2020), open to all economic operators. -   Stage B: Award-Invitation to submit bids. During the Stage A of the Tender, applications were submitted by the 5 largest Greek construction contractors. The tender evaluation committee recommended the pre-selection of three candidates. The invitation was sent to the three economic operators with deadline for submission of tenders 03/09/2020. The tender evaluation committee proceed to the evaluation of tenders for the appointment of the preferred bidder. The file concerning the procurement procedure was forwarded to the Court of Auditors in order to be checked. The Court of Auditors provided its approval, and a notification letter was sent to the Contractor “MYTILINEOS S.A.” in order to proceed with the signing of the contract. The contract was signed on the 15th of October 2020. By the end of October, the mobilisation of the awarded Contractor was completed, and the preparation of the implementation studies was initiated. 1

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 The Grant Agreement HOME/2020/AMIF/AG/EMAS/0127                                           was signed on 12/11/2020. Τhe construction of accommodation facilities METOIKOS in Samos, Kos, Leros, was agreed to take place between October 2020 and August 2021. In addition, considering the events that occurred in September 2020 that destroyed the Reception facility of Moria in Lesvos island, a Memorandum of Understanding (MoU) was signed between the European Commission, the European Asylum Support Office, the European Border and Coast Guard Agency, Europol and the Fundamental Rights Agency, of one part and the Government of the Hellenic Republic of the other part, on a Joint Pilot for the establishment and operation of a new Multi-Purpose Reception and Identification Centre (MPRIC) on Lesvos island. Taking into consideration all the elements mentioned above and the lack of basic infrastructure in the RIC Vial in Chios island, where residents could not be hosted decently, it became apparent that it was an urgent need to install and construct new accommodation facilities to meet the continuously increasing needs for migrants’ and refugees’ accommodation. Hence, MoMA requested on 09/03/2021 (Ares(2021)1726781) the Commission, to extend and amend the above-mentioned Grant Agreement in order to include also the construction of the MPRICs in Lesvos and Chios islands. The Amendment (Ares(2021)2856929) was signed on 29/04/2021. Altogether, the action that includes the construction of accommodation facilities METOIKOS in Samos, Kos, Leros, Chios and Lesvos islands, was agreed to take place between September 2020 and March 2022, for a total budget of €276.373.033,82. During the present reporting period 01/09/2021 - 30/04/2021, the main activities that have been implemented by the Contractor were: Photos from the accommodation facilities showing the various works are included in the present report as Appendix. The Hellenic Ministry of Migration and Asylum’s Services has the responsibility of the overall management of the action while the Technical Service Directorate monitors the construction progress accordingly to the contractor’s contractual obligations so that the timely completion of the project is ensured. Moreover, during the present reporting period the Project and Construction Management Consultant was appointed to support MoMA on the daily monitoring of the project implementation and the on- site supervision of the construction works. 2

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

2. Please explain the progress/challenges/constraints for the action (only for the period covered).
Dependent on the number of sub- actions please insert as many tables as required.

Sub-action 1: Management and Coordination of the Action
Start /end date: 01/09/2021 - 30/04/2021

Which activities were | The responsibility of the overall management and supervision of the project
foreseen (as per GA) and | belongs to the Hellenic Ministry of Migration and Asylum’s Services according
what was implemented by | to the detailed arrangements made for this purpose. Conceming the
the cut-off date of the | construction works, the implementation of the studies as well as the control and
report? the monitoring of the project, the Technical Service Directorate is responsible.

Visits of the Technical Directorate and the Consultant to the main suppliers

Visits to the GLASSART manufacturing facility took place on 21/01/2021, on
02/02/2021 and on 01/04/2021 and a visit to the SHELTER manufacturing
facility on 12/02/2021, in order to inspect the quality and the progress of the
production of the containers.

Outputs of the sub-action

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Regular meetings took place, mainly virtually but also in MoMA with the
Contractor with the participation of Technical Service and the Consultant.

The following Action Progress Reports were submitted:

In addition, the Consultant submitted the following Monthly Project Progress

What Were the | Reports, according to the framework contract 157/24-12-2020:
challenges/constraints?

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

 

Sub-action 2: Construction of a new accommodation facility in Samos island.

Start /end date: 01/09/2021 - 30/04/2021

Which activities | During the covered period, the awarded contractor has submitted the total number of
were foreseen (as | the implementation studies which were reviewed and approved by the Technical
per GA) and what Service Directorate. Figure 1 stipulates the number of implementation studies

was implemented by submitted and reviewed:

the cut-off date of
the report?

 

  

Study was submitted in response to:

 

Furthermore, a

   

Regarding the construction works, during the covered period, in Samos site the
following were implemented, which were also foreseen in the GA:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Outputs

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

What were the
challenges/constrain
ts?

As shown in the previous Table, to date, Accommodation buildings have been
completed (excluding the installation of the equipment), hencc places have been
created:

Regarding the Payment Requests, the Contractor submitted for all sub-actions 2,3,4:
- 1" Payment Request on 21/12/20 | which was approved and
paid,
revised 2° Payment Request on 26/03/21 for nn which was
approved and is due for payment,

3”d Payment Request on 26/03/21 for which is under review,
4'% Payment Request on 23/04/21 for which is under review.

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Sub-action 3: Construction of a new accommodation facility in Kos island.

 

Start /end date: 01/09/2021 - 30/04/2021

Which activities were
foreseen (as per GA) and
what was implemented by
the cut-off date of the
report?

 

During the covered period, the awarded contractor has submitted all of the
implementation studies, 21 of which were approved by the Technical Service
Directorate. In addition, 2 of them were expected to be resubmitted and 3 of
them were under review at the reposting period. Figure 2 stipulates the number
of implementation studies submitted and reviewed:

 

Regarding the construction works, during the covered period, in Kos site the
following were implemented, which were also foreseen in the GA:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

What were the
challenges/constraints?

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

 

 

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