Agreement number: HOME/2020/AMIF/AG/EMAS/0127 ANNEX IV.1 MODEL INTERIM TECHNICAL PROGRESS REPORT AMIF – Emergency Assistance 2020 This technical progress report should be sent in Word format electronically only to the following e-mail address: HOME-EMERGENCY@ec.europa.eu and to the desk officer of the European Commission responsible for the Grant Agreement This report does not require a signature. Cut-off date of the report: 31/08/2021 Project Number: HOME/2020/AMIF/AG/EMAS/0127 Title of the action: METOIKOS -Integration of the national reception system —Construction of accommodation facilities METOIKOS in Samos, Kos, Leros, Chios and Lesvos islands Start and end date of the action: 01/09/2020 – 31/03/2022 1. Please explain how the overall situation has changed (not overall progress, only what has been achieved during the period covered). The action includes the construction of accommodation facilities METOIKOS in Samos, Kos, Leros, Chios and Lesvos islands, that was agreed to take place between September 2020 and March 2022, for a total budget of €276.373.033,82. MoMA requested on 09/09/2021 (Ares(2021)5870315) the Commission, to extend the deadline for the completion of the construction of Samos, Kos, Leros and amend the above-mentioned Grant Agreement in order to integrate changes in the project’s subject through the implementation of additional necessary works in conjunction with the modifications of other foreseen activities. For this Interim Progress Report, previously reported activities will be presented in summary. Concerning the present reporting period 01/05/2021 - 30/08/2021, the main activities that have been implemented by the awarded Contractor were: Photos from the accommodation facilities showing the various works are included in the present report as Appendix. As far as the procurement process for the construction of the accommodation facilities in Chios and Lesvos islands is concerned, the Hellenic Ministry of Migration and Asylum launched (TED EE/S S137, 02/06/2021275390-2021-EL) a restricted procedure, in accordance with the article 28, Law 4412/2016. 1

Agreement number: HOME/2020/AMIF/AG/EMAS/0127 The procurement procedure was conducted in 2 stages (A and B) using the National Electronic Public Procurement System. -   Stage A: Pre-selection - Call for Expressions of Interest (submission deadline at 14/06/2021), open to all economic operators. -   Stage B: Award-Invitation to submit bids. During the Stage A of the Tender, applications were submitted by the 5 biggest Greek construction contractors and 1 international company. The tender evaluation committee recommended the pre- selection of three candidates. The invitation was sent to the three economic operators with deadline for submission of initial offers 09/08/2021 and the deadline for the submission of final offers was 02/09/2021. The tender evaluation committee proceeded to the evaluation of the final offers for the appointment of the preferred bidder. The file concerning the procurement procedure was forwarded to the Court of Auditors in order to be checked. The file is under review. The Hellenic Ministry of Migration and Asylum’s Services has the responsibility of the overall management of the action while the Technical Service Directorate monitors the construction progress accordingly to the contractor’s contractual obligations so that the timely completion of the project is ensured. 2

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

2. Please explain the progress/challenges/constraints for the action (only for the period covered).
Dependent on the number of sub- actions please insert as many tables as required.

 

Sub-action 1: Management and Coordination of the Action

Start /end date: 01/05/2021 - 30/08/2021

Which activities were | The responsibility of the overall management and supervision of the project
foreseen (as per GA) and | belongs to the Hellenic Ministry of Migration and Asylum’s Services according
what was implemented by | to the detailed arrangements made for this purpose. Conceming the
the cut-off date of the | construction works and their implementation as well as the control and the
report? monitoring of the project, the Technical Service Directorate is responsible.

Outputs of the sub-action

The Consultant submitted the following Monthly Progress Reports for Samos-
Kos-Leros, according to the framework contract 1157/24-12-2020:

What were the
challenges/constraints?

The Consultant submitted the following Monthly Progress Reports for Chios-
Lesvos tender process, according to the framework contract 26/07-01-2021:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Sub-action 2: Construction of a new accommodation facility in Samos island

Start /end date: 01/05/2021 - 31/08/2021

Which activities | During the covered period, the awarded contractor has submitted additional
were foreseen (as | Implementation studies. Table 1 stipulates the number of implementation studies
per GA) and what submitted and reviewed for all three islands:

was implemented by
the cut-off date of
the report?

Regarding the construction works, during the covered period, in Samos site the
following were implemented, which were also foreseen in the GA:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

The Contractor regularly performs laboratory tests for:

Outputs

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

As shown in the previous Table, to date, Accommodation buildings have been

I

In addition, Brsstaurants and Bsheiters have been completed.

Regarding the Payment Requests, the Contractor submitted for all sub-actions 2,3,4:

4% Payment Request (revised) on 21/05/21 for a] which is
approved and paid.

5% Payment Request (revised) on 19/07/21 for dl which is
approved and paid.

6% Payment Request (revised) on 09/08/21 for dl which is
under review.

7% Payment Request on 03/08/21 tor which is under review

The Contractor submitted, Study, which was approved, in

response to:

What were the
challenges/constrain I

ts? I

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

Sub-action 3: Construction of a new accommodation facility in Kos island.

 

Start /end date: 01/05/2021 - 31/08/2021

During the covered period, the awarded contractor has submitted additional
implementation studies. Table 1 stipulates the number of implementation
studies submitted and reviewed solely for Kos’ facility:

 
 

Which activities were
foreseen (as per GA) and
what was implemented by
the cut-off date of the
report?

      
  

   

   

Regarding the construction works, during the covered period, in Kos site the
following were implemented, which were also foreseen in the GA:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

 

    

The Contractor regularly performs laboratory tests for:

  

The Contractor submitted on 24/06/21, a I] Study,

which was approved, in response to:

Agreement number: HOME/2020/AMIF/AG/EMAS/0127

What were the
challenges/constraints?

 

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