MPRC_LIPA_May_2022
Output 5.1 The curricula for the training of the staff of the
detenction facility developed
Activities 5.1.1 In cooperation with the beneficiarty institutions
identify the needs for the training of the detention
facility staff and develop curricula for training
Deliverable:
® Curricula for the training of detention facility staff
5.1.2 In cooperation with the beneficiary institution
conduct training for the staff deployed to work in
detention facility.
Deliverable:
* Reports from the trainings
4.2. INDICATIVE PHASES OF THE ACTION
The Action intends to build upon what has been achieved in relation
to migration management in Bosnia and Herzegovina in recent
years.
The proposed Action is divided into three phases:
¢ Inception Phase
¢ Implementation Phase
¢ Finalisation Phase
The project Inception Phase (months 1-3) is considered the
preparatory stage and will contain important activities to achieve
expected project results. In particular, it will include the set-up of
the project management structure (PSC', PIT?) and the fine-tuning
of the Action's work plan.
Additionally, this phase is envisaged to introduce and elaborate 1)
project internal monitoring and evaluation tools, such as flash
reports on the implementation status and evaluation forms for
activities, 2) launching the implementation of project
communication and visibility plan, and 3) developing ToRs for
! Project Steering Committee
2 Project Implementation Team
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different project activities. On the technical side, project staff will
be selected and recruited, and the project team will be recruited
under the currently running structure of the ICMPD Office in
Sarajevo, Bosnia and Herzegovina.
The PIT will be responsible for the elaboration and finalisation of the
Inception Report, which will be presented to the PSC. The Inception
Report will be submitted to the Delegation of the European Union to
Bosnia and Herzegovina (EUD) for approval, following comments of
the beneficiary. The report will also include the detailed Work plan
and updated logical framework, and the main milestones for further
project implementation.
The Implementation Phase (months 4-9) will encompass all main
project activities under the four project components. Although all
four project components have their expected results, they are
designed to complement each other, thus contributing to achieving
sustainable and effective project outputs.
Throughout this phase, monitoring and evaluation tools designed
and adopted during the Inception Phase will regularly review the
achieved results and possibly recommendations for improvements,
which will be included in the Interim project Reports.
Assistance will aim to support better management of the mixed
migration flows in Bosnia and Herzegovina by improving capacities
for the accommodation of migrants in temporary reception centers
in Bosnia and Herzegovina by establishment of the temporary
detention facilities for migrants within the multi-purpose reception
centre Lipa in line with European and international standards.
The implementation phase will commence with a comprehensive
assessment ¢ design and technical specifications of the temporary
detention facility of the multi-purpose reception centre at Lipa and
needed equipment, and resume with constructing and equipping
the new space for detention facility, development of the necessary
legal basis for establishment and functioning of the detention
facilities and related regulations and standardized operational
procedures in line with international and EU standards. The action
will end with the training of the staff of the detention facility for the
implementation of the legislation, regulations and standardized
operational procedures, as well as international and EU standards.
Upon a review the current facilities of the multi-purpose reception
centre Lipa and needs of the beneficiary institions, and in
coordination with MoS, FAS and EUD a design and technical
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specifications of the new space for detention will be deloped,
where, in specific cases, measures of detention and restrictions of
movement can be implemented pursuant the Law on Aliens of
Bosnia and Herzegovina and in line with international and EU
standards, within the multi-purpose reception centre at Lipa, and
needed furniture and equipment.
Under Component 2 a new space new space for detention will be
construted, where, in specific cases, measures of detention and
restrictions of movement can be implemented pursuant the Law on
Aliens of Bosnia and Herzegovina and in line with international and
EU standards, while providing shelter and basic services until a final
decision is taken on asylum or return, and procure specified
furniture and equipment.
Component 3 will aim to support related institutions and agencies
to put the necessary legal basis for establishment and functioning
of the detention facilities and related regulations and standardized
operational procedures pursuant the Law on Aliens of Bosnia and
Herzegovina and in line with international and EU standards, in
place. Technical assistance to support the implementation will be
provided.
Component 4 aims to enhance capacities of the staff deployed in
the detention facilities to efectivelly implement the legislation,
regulations and standardized operational procedures, as well as
international and EU standards related to the functioning of the
detention facilities.
This final project phase will last three months (months 10-12) and
will be devoted to completing and evaluating all project activities
under the aforementioned four components. The specific results of
the project will be presented in the Final Report.
The final project activity will be the closing meeting of the PSC.
4.3. RISKS AND ASSUMPTIONS
RISKS Risk level | Mitigating strategy
(H/M/L)
Political sensitivity over | Moderate Enhance the political
migration issues, which dialogue through
are often closely linked coordinated and regular
to security and meetings to strengthen
sovereignty policy consistency and
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understanding of the
objectives of the project,
inclusive and consultative
approach
High turnover of staff, | High Strengthen human
both in management resource management
positions and among Wltr_l a focus on units and
lower ranks positions rather ) than
individuals; along with the
focus of strengthening the
in-house ability to deliver
training and offer personal
development
Regional instability and | Moderate Close monitoring of the
related uncertainty security situation and
regarding sensitive design of a flexible Action
migration issues in BiH to adapt to security
and Western Balkans developments
Actions and projects Low Continuous efforts will be
implemented by other deployed to cooperate,
parties related to coordinate, find synergies
permits and licences and share information
affecting this Action with other actors involved
in the construction of the
detention facility
The political and security environment will remain
sufficiently stable to undertake a structured and long-term
commitment. The main assumptions during and after the
implementation phase of the project are related to the political will
of national and local authorities to participate in and endorse the
results of the Action and the choice of the institutions to continue
implementation of the project outcomes after the official project
end.
The respective agencies collaborate effectively to achieve
the objective of the project. This includes the readiness of the
BiH institutions to nominate appropriate participates to the project
management structures and activities, provide relevant
information necessary for project implementation, actively
participate in all project activities, and contribute to project results
on the strategic and operational levels.
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The project will focus on institutional sustainability as
described above. This project's financial sustainability aims to
improve capacities for the accommodation of migrants in
temporary reception centers in line with European and
international standards, which requires the ownership and
commitment of BiH institutions including further funding.
4.4. CROSS-CUTTING ISSUES
Good governance and a rights-based approach will be at the core of
the support given to the beneficiaries. The integration of a
perspective on gender and particular attention to vulnerable groups
of the public in the delivery of targeted services is also pertinent. In
migration and mobility, progress on effective implementation of the
different components of the EU-BIH Partnership is another cross-
cutting priority.
Upholding the rights of individuals migrating throughout BiH is a
key issue that will be featured in all the activities, meetings, and
trainings related to this Action. Specific activities to increase the
standards of the accommodation of migrants in detention facilitiy in
line with international and EU standards.
The project will seek synergies with other actions implemented by
other international organisations and partners in Turkey to avoid
any duplication and/or overlap. In particular, cooperation and
information exchange will be established with the following
projects:
¢ Individual measure to strengthen the response capacity to
manage migration flows in favour of the Western Balkans for
2022, designed to respond to the most urgent needs such as
food, accommodation, medical assistance and access to
education and social protection. The Action will contribute to
further upgrade reception centres. Special attention will be put
on the specific needs of vulnerable groups. The Action also aims
at enhancing social cohesion, improving the resilience of local
communities. Finally, the Action will strengthen border and
migration control capabilities as well as returns, while fully
respecting fundamental rights of persons concerned.
4.5. STAKEHOLDERS
Migration management in BIH is implemented mainly through the
following departments:
o Ministry of Security - Sector for Migration
o Ministry of Security - Sector for Asylum
o Ministry of Security - Sector for General and Border Security
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o Ministry of Security - Foreigners Affairs’ Service of Bosnia and
Herzegovina
o Ministry of Security - Border Police
o Ministry of Security - State Investigation and Protection
Agency
o Ministry of Security - Directorate for Coordiantion of Police
Bodies of Bosnia and Herzegovina
o Ministries of Interior of: Federation of Bosnia and
Herzegovina, Republika Srpska, cantons and Police of Br¢ko
District of Bosnia and Herzegovina
Civil society and local communities are significant stakeholders in
the development and monitoring of migration issues. Their role is
currently limited by several factors mainly linked to regional
instability and the nature of the migration flows.
The rights holders are identified as migrants and other people on
the move in BiH. These are the key rights holders addressed by the
Action. Key human rights principles relevant to this group include
protection from any form of discrimination, access to assistance
and protection from harm. In the BIH context, groups at risk of
rights violations include migrant workers, individuals seeking
international protection, women travelling alone, unaccompanied
and separated minors, and individuals with irregular legal status.
5. IMPLEMENTATION
5.1. ORGANISATIONAL SET-UP AND RESPONSIBILITIES
In order to achieve its overall objective, this 12-month intervention
will be implemented by ICMPD, which is the signatory of the
Contribution Agreement and the project implementing partner, with
the overall responsibility for coordination with the EU and the
stakeholders involved.
In order to ensure coordination between the Action components
and the numerous stakeholders, a Project Steering Committee
(PSC) will be established to guide the implementation of the Action.
The PSC will be chaired by the main beneficiary and co-chaired by
ICMPD and will include representatives from main migration
management actors in BIH and the EU Delegation (EUD). ICMPD will
also be responsible for general technical support, preparing the
agendas, sending invitations and the PSC's minutes. The PSC will
meet every three months. Additional thematic technical working
groups will be established under each component and include the
implementing partners to ensure closer coordination among the
stakeholders, and will consist of - as appropriate - implementing
partners from other EU funded projects operating in the field of
border management.
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Relevant civil society organisations and development partners will
also be invited to the technical meetings when needed.
ICMPD's project manager (PM) will function as the focal point for
project beneficiaries and is fully responsible for coherence and
synergies between this Action and other projects in BIH
implemented by other parties and for supervising the daily work of
project staff. The PM will organise regular meetings with the
beneficiaries and other stakeholders to keep all parties involved
informed about project progress, outstanding matters, potential
setbacks, unpredictable changes and/or any needed adjustments.
Reporting
English is the language of reporting. All reports and visibility items
will be drafted in impeccable English. Whenever needed, reports
and visibility items will be translated into one of the the official
languages of BiH.
ICMPD will provide to the EUD four reports in cooperation and
coordination with beneficiaries: Namely, an inception report (in the
4™ month of the project implementation), two mid-term (interim)
reports (in the tth and 10" month of project implementation) and a
final report (to be submitted within six months after project
activities have finished). Financial reports will accompany the mid-
term and final reports. The EUD will approve the reports.
Complementing these reports, quarterly common activity flash
reports will be submitted by ICMPD to the EUD and SCM members
before each SCM meeting, highlighting the state of implementation
and potential challenges and lessons learnt.
Management Structure
The overall management of the project will be based at the ICMPD
Office in Sarajevo, under the leadership of the ICMPD Head of
Region for Turkey and Western Balkans based in Istanbul. The core
project team will include a project manager and project assistant,
all based in Sarajevo. In addition, the ICMPD Headquarters in
Vienna will provide thematic expertise and specialist support to the
project. Please see the Budget (Budget Justification) for the action
for further details on the composition of the project management
team and division of roles and responsibilities.
5.2. MONITORING
During the Inception Phase, ICMPD will develop a monitoring
evaluation and learning (MEL) plan for the project and establish a
theory of change. The purpose of this theory of change will be to
ensure that all partners have a clear, shared view of what the
project will achieve and how it will achieve it. It will then serve as
the basis for developing a project logic model and results matrix,
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which will include (1) clear project objectives, (2) defined outputs
and outcomes aimed at contributing to project objectives, (3)
indicators at each level (disaggregated to assess gender and
human rights mainstreaming) to track progress toward objectives,
(4) baseline, targets, means of verification and assumptions, and
(5) project staff roles and responsibilities for M&E data collection
and reporting, including external evaluator(s) to help establish a
baseline and assess overall project results. Once developed, ICMPD
will share this MEL plan with all project partners for their review and
input.
Apart from ICMPD internal monitoring, the EUD may undertake
additional project monitoring visits, both through its own staff and
through independent consultants recruited directly by the
Commission for independent monitoring reviews, such as Result-
Oriented Monitoring (ROM) or recruited by the responsible agent
contracted by the Commission for implementing such reviews.
5.3. EVALUATION
Mid-term and final evaluations will be carried out for this Action or
its components by ICMPD Monitoring and Evaluation experts.
Services of external experts will be contracted on a needs basis.
The evaluation reports will be shared with the partner country and
other key stakeholders. The implementing partner and the EUD will
analyse the conclusions and recommendations of the evaluations
and, where appropriate, in agreement with the partner country,
jointly decide on follow-up actions and any adjustments necessary,
including, if indicated, the reorientation of the project.
5.4. COMMUNICATION AND VISIBILITY
This Action shall contain communication and visibility measures,
which shall be based on a specific communication and visibility
plan. Regarding legal obligations on communication and visibility,
the EUD, the partner country, contractor, grant beneficiaries and/or
entrusted entities shall implement the measures. Appropriate
contractual obligations shall be included in, respectively, this
Contribution Agreement.
The overall communication objective for this Action is:
¢ to ensure that through outreach to target groups, the Project
has the maximum impact on the strengthening of Migration
Management in BIH in line with EU standards and EU acquis;
¢ as well as to ensure the visibility of the EU's continued support
to BIH in migration management and the achievements of BIH
national stakeholders.
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The Communication and Visibility Plan closely follows the guidelines
of Communication and Visibility in EU-financed external actions®
and are attached in Annex IV. This plan provides a set of tools that
will be updated and adapted to needs arising during the
implementation of the project and upon possible comments of the
stakeholders. Accordingly, each communication activity/tool will
correspond to communication needs and proposed messages and
the target groups and counterparts, e.g. beneficiaries, wider
audiences or institutional interlocutors in BIH.
3 The Communication and Visibility in EU- financed external actions can be found
here https://ec.europa.eu/international-partnerships/system/files/communication-
visibility-requirements-2018_en.pdf
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The Outputs and Indicators, Targets and Baselines included in the log frame are indicative and will be updated
during the implementation of the action, i.e. no amendment being required to the financing decision.
Logical framework and Activity matrix
The Logical Framework (log frame) matrix should evolve during the Action (i.e. the projects) lifetime: new lines
can be added for listing new activities as well as new columns for intermediary targets (milestones) when it is
relevant, and values will be regularly updated in the column foreseen for reporting purpose (see "Current
value"). The term "results" includes Overall Objective (impact), Specific Objective (outcome), Other outcomes
and Outputs.
The log frame can be revised as necessary (in line with the provisions defined in Article 9.4 of the general
conditions).
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