Dieses Dokument ist Teil der Anfrage „Kosten und Nutzung des Fingerabdrucksystems ABIS bei Europol“
Europol Unclassified - Basic Protection Level 24.05.2018 1 Corrected on 07.11.2018 EDOC#958823v.4 Annual list of Contracts 2017 (for information purpose only) Article 85 of the Financial Regulation applicable to Europol refers to Title V of Regulation (EU, Euratom) No 966/2012 and Delegated Regulation (EU) No 1268/2012 2/ 3 as amended as regards procurement. By virtue of Article 103(2) of Regulation No 966/2012 and Article 124(2)(3) and (4) of its Rules of Application, as amended, Europol is required to publish on its external website by 30 June of each year the following list of contracts: Table 1 - Contracts below the Directive thresholds (i.e. EUR 135,000) except very-low value contracts (i.e. below EUR 15,000); Table 2 - Modification of contracts below the Directive thresholds; Table 3 - Specific contracts under a framework contract, whatever their value; Table 4 - Contracts resulting from an negotiated procedure without prior publication of a contract notice, whatever their value, for: o legal services (legal representation and pre/litigation services) under Article 134(1)(h) RAP; o financial services or instruments under Article 134(1)(j) and (k) RAP; o public communication networks and electronic communication services under Article 134(1)(l) RAP; o services provided by an international organisation under Article 134(1)(m) RAP; Table 5 - Interinstitutional framework contracts - its specific contracts and, where applicable, their modifications. The list below specifies the name of the contractor, the subject and amount of the 4 contract awarded . Please note: Publication of certain information on contract award may be withheld where its release would impede law enforcement, or otherwise be contrary to the public interest, would harm the legitimate commercial interests of economic operators or might prejudice fair competition between them. 1 The correction concerns only the contracts for hotel services under Table 3. 2 COMMISSION DELEGATED REGULATION (EU) 2015/2462 of 30 October 2015 amending Delegated Regulation (EU) No 1268/2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union. 3 REGULATION (EU, EURATOM) 2015/1929 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 28 October 2015 amending Regulation (EU, Euratom) No 966/2012 on the financial rules applicable to the general budget of the Union. 4 The contract values referred to in this document are based on committed amounts. 1
Europol Unclassified - Basic Protection Level Table 1 - Contracts below the Directive thresholds €135,000, except very-low value contracts (below €15,000) (based on committed amounts): Value in EUR (based on Subject of the Contract Contractor committed amounts) 50,000 Michael Page International No amount Head Hunters Support Services (Nederland) BV committed in 2017 134,000 Committed in Uniforms for security guards Sagres SL 2017: 51,900.00 16,794.00 80,000 Dinner - Catering services for reception Ma Guise Partycatering BV Committed in and gala dinner (Taat & De Regt) 2017: 73,542.00 55,000 Legal services in EU employment and No amount Ashurst LLP civil service law committed in 2017 60,000 Assessment Centre for the recruiment of Kienbaum Consultants Committed in the Executive Director of Europol International GmbH 2017: 51,900.00 Table 2 - Modification of contracts below the Directive thresholds: This is a change to the contract which does not require a procurement procedure but is subject 5 to publication of an award notice or publication in internet. Such modification can be done 6 during the term of the contract, for direct or specific contracts, on the following basis : (a) for additional works, supplies or services by the original contractor that have become necessary and that were not included in the initial procurement, where the following conditions are fulfilled: (i) a change of contractor cannot be made for technical reasons linked to interchangeability or interoperability requirements with existing equipment, services or installations; (ii) a change of contractor would cause substantial duplication of costs for the contracting authority; and (iii) any increase in price, including the net cumulative value of successive modifications, does not exceed 50 % of the initial contract value; (b) where the following conditions are fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee; and (ii) any increase in price does not exceed 50 % of the initial contract value; (c) where the value of the modification is below the following thresholds: (i) the thresholds referred to in Article 118(1) FR and the delegated acts adopted pursuant to Article 190(2) FR in the field of external actions applicable at the time of the modification; and 5 In case of modification of contract value above EU threshold. 6 Article 114a(3) of the Financial Regulation (FR) 2
Europol Unclassified - Basic Protection Level (ii) 10 % of the initial contract value for public service and supply contracts and works or services concession contracts and 15 % of the initial contract value for public works contracts; (d) where the minimum requirements of the initial procurement procedure are not altered. In that case any ensuing modification of value shall comply with the conditions set under point (c) of this subparagraph, unless such modification of value results from the strict application of the procurement documents or contractual provisions. Points (a), (c) and (d) of the first subparagraph of this paragraph may also apply to framework contracts. The initial contract value shall not take into account price revisions. The net cumulative value of several successive modifications under point (c) of the first subparagraph of this paragraph shall not exceed any threshold referred to therein. Value of the Subject of the Legal Basis Contractor modification in EUR Contract Office furniture and amount increased: design 100,000 114a (3)(c) Ahrend Nederland BV new maximum budget ceiling: 1,100,000 Service Desk and Call amount increased: Center services 110,000 BT Professional Services 114a (3)(c) new maximum Nederland BV budget ceiling: 1,210,000.00 New Platform for EAS amount increased: 2,500,000 Capgemini Nederland 114a (3)(a) new maximum BV budget ceiling: 7,500,000 Cleaning services and value of the related services at the modification: 15,000 Europol Premises CSU Cleaning Services no influence on the 114a (3)(c) BV maximum ceiling: unchanged at 3,000,000 Move, Storage and amount increased: related services 65,000 114a (3)(c) Mondial Movers BV new maximum budget ceiling: 715,000 Miscellaneous IT amount increased: Equipment 100,000 114a (3)(c) Protinus IT BV new maximum budget ceiling: 1,100,000 3
Europol Unclassified - Basic Protection Level Table 3 - Specific contracts under framework contracts, whatever their 7 value (based on committed amounts unless specified otherwise ): Value in EUR Subject of the Contract Contractor (based on committed amounts) Catering Services Sodexo B.V. 578,687.00 Cleaning Services CSU Cleaning Services ltd. 578,926.00 Hospitality, Conference and related Trigion Services B.V. 223,339.00 services Office interior design services and Ahrend Inrichten B.V. 455,171.00 supply office furniture Energy (Gas/Electricity) ENGIE 347,128.00 Medical and Occupational Health Arbo Vitale B.V. 369,991.00 Services 8 Travel and related Services VCK Travel B.V. 3,578,614.22 Move, Storage and related services Mondial Movers B.V. 327,329.00 Consultancy services for building and DTVadvies B.V. 35,000.00 facilities management services Office Supplies and Stationery Lyreco Nederland B.V. 38,101.00 Products Hotel Services - IBIS Den Haag Scheveningen (Rhine Scheveningen OPCO BV) - Hilton The Hague / Hotel Zeestraat Den Haag BV - Bilderberg Europa Hotel Scheveningen / Delta Bilderberg BV - Carlton Ambassador Hotel BV - The Hague Marriott Hotel/Hotel Bel Air Den Haag BV (Golden Tulip Bel 9 Air Hotel) 845,875.00 - Hampshire Hotel Meerdervoort BV (Classic Hotels VIII BV) - Atlantic Hotel Exploitatie BV - NH The Netherlands BV - Hotelexploitatiemaatschappij Epen Zuid-Limburg B.V. - Carlton Beach Hotel ( Oostduinhaghe Hotel BV) - Crowne Plaza Den Haag Promenade Hotel 7 The amounts expressed are amounts committed on 31.12.2017 and do not take into consideration any correction performed in 2018. Amounts include contractor’s fees and tickets costs and other related services. 8 Including travel costs (by car, plane, train and where relevant handling fee and contract management fee) for Europol Staff, meeting participants and candidates to recruitment procedures. 9 Based on payments directly made by Europol only. 4
Europol Unclassified - Basic Protection Level (Promenade Hotel BV) - Novotel Den Haag World Forum (Accord Hotels Nederland Novotel Den Haag City Center) - New Novotel (Grape Hospitality Dutch OPCO BV) Car Insurance Achmea 16,492.93 Schadeverzekeringen N.V. Content and Glass Insurance Centraal Beheer Achmea 52,968.00 Post services Post NL 22,839.00 Courier Services TNT Express 38,910.00 ICT Consultancy Services CGI Nederland B.V. 787,394.00 ICT Consultancy Services Ordina B.V. 195,040.00 ICT Consultancy Services Nederland Centrum voor 1,869,536.00 Interim-Management - NCIM Groep B.V. ICT Consultancy Services Unisystems consortium 924,320.00 ICT Consultancy Services Steria Benelux S.A. 76,006.00 ICT Consultancy Services Trasys S.A. 1,759,281.00 Call Center - Helpdesk Services BT Professional Services 271,563.24 Nederland B.V. Service Desk and ICT Business NCIM Groep B.V. 140,800.00 Support Services New Platform for the Europol Capgemini Nederland B.V. 687,893.00 Analysis System (EAS) Website hosting services (Lot 1) and Eworx E-Business Services 204,475.00 for S.A. corporate website services (Lot 2) Security Services International Security 67,795.00 Agency Uniforms for Security Officers Sagres S.L. 16,794.00 Environmental/EMAS consultancy Arcadis Belgium SA 39,775.00 services First Aid (items) and Emergency Falck BHV B.V. 1,990.00 Response Training Printing and copying services De Bondt Grafimedia 21,929.00 Communicatie B.V. Graphic design, layout and Intrasoft International S.A. 19,648.00 multimedia services E-library Solution Ex Libris (Deutschland) 21,322.91 GmbH Automated Fingerprint Identification Sopra Steria Benelux SA/NV 170,490.00 System (AFIS) Subscription Services (Database Meltwater & Meltwater Buzz 24,525.00 access) platform Subscription Services (Database Dow Jones Factiva 8,670.00 access) - DOW JONES FACTIVA Subscription Services (Database IHS Jane’s and SeaWeb 104,741.77 access) - IHS Jane’s and SeaWeb Fixed Telephony and City Premium KPN Corporate Market B.V. 158,680.00 Access Managed Internet Access Services KPN Corporate Market B.V. 101,124.00 Fixed Telephony Tele2 60,000.00 5
Europol Unclassified - Basic Protection Level Europol Headquarters maintenance Central Government Real 4,630,064.29 and hosting services Estate Agency (CGREA) of the Netherlands ICT Security Systems and related Motiv IT 1,856,007.00 services - Acquisition Channel Small IT Equipment Bechtle N.V. 339,065.38 Miscellaneous IT Equipment Protinus IT B.V. 141.829.00 Replacement of encryptors and Secunet Security Networks 228,577.00 related services A.G. Xerox printing and maintenance Xerox Nederland B.V. 85,369.00 services ICT racks, cabling ICTroom Company B.V. 199,515.00 and other passive and active infrastructure elements and related services Mobile Telephones and Telecom and Vodaphone Global 532,529.92 Data Network Services Enterprise Limited HR management system Meta4 Spain S.A. 40,700.00 ICT services - Unified Search SLTN B.V. 81,753.00 Solution IT Training courses QA. Ltd. 176,755.00 Desktops, Notebooks, Hardware & Infotheek Groep N.V. 581,005.00 Services Online registration tool Eventsforce Solutions Ltd 13,500.00 Automated Fingerprint Identification Sopra Steria Benelux 516,550.00 System (AFIS) S.A./N.V. Image and Video Analysis Solution Safer Society Group Sweden 71,740.00 (IVAS) to implement a Child Sexual AB Exploitation Victim Identification Function Internet Domain Information DomainTools, LLC 39,032.00 Services Table 4 - Contracts resulting from a negotiated procedure without prior publication of a contract notice, whatever their value, for: o legal services under Article 134(1)(h) RAP; o financial services or instruments under Article 134(1)(j) and (k) RAP, o public communication networks and electronic communication services under Article 134(1)(l) RAP; o services provided by an international organisation under Article 134(1)(m) RAP. Subject of the Contract Contractor Value in EUR N.A. 6
Europol Unclassified - Basic Protection Level Table 5 - Interinstitutional framework contracts - its specific contracts and their modifications: Value in EUR Subject of the Contract Contractor (based on committed amounts) Group accident and death insurance for AXA Belgium N.V. 13,736.80 outside staff and special advisers at the institutions, bodies and agencies of the European Union. (PMO/PO/2016/034) Services d'assistance et d'assurance aux CIGNA 20,061.83 chargés de mission dans le cadre de leurs déplacements professionnels (PMO2/PR/2013/067) Management Training and Coaching (LOT ICG Consortium 27,965.00 1: Training in managerial skills) – (EPSO/EUSA/PO/2014/069) Consultancy services to support learning ABIL WAYS S.A / and development of staff employed by the DELOITTE CONSULTING 16.900.00 European Union institutions, bodies and CVBA agencies (Lot 4 - Professional Negotiation) (HR/R3/PR/2015/003) Consultancy services to support learning Moore Stephens LLP 7,720.00 and development of staff employed by the European Union institutions, bodies and agencies (Lot 5 -Expert team in the field of finance, audit and internal control) (HR/R3/PR/2015/003) Consultancy services to support learning Accenture N.V./S.A. 11,820.00 and development of staff employed by the European Union institutions, bodies and agencies (Lot 7 - Records and Information Management) (HR/R3/PR/2015/003) Provision of Staff Training and Related EFE Formation S.A.S. 16,900.00 Consultancy Services to the EU – CFPJ Group Institutions, bodies and Agencies (Lot 3 – Human Resources HR/R3/PR/2011/012/lot3) Financial Training for Staff Deloitte Consulting 9,116.00 (BUDG 11/PO/005) CVBA/SCRL Cyber security and defence services Cassidan Cybersecurity 410,131.00 (UCA-PRQ-14/046) SAS CCS NATASHA III - supply of networking, Dimension Data N.V. 1,568,589.00 telecom and videoconferencing equipment, as well as the provision of relevant maintenance and other associated services (Lot 1) (DI/7500) 7
Europol Unclassified - Basic Protection Level (DIGIT/R3/PO/2015/020) NATASHA III - Acquisition channel for 21,200.00 networking, telecom and UNIC2EU consortium videoconferencing equipment - Lot 3 (Consultancy) (UniSystems-Systèmes (DI/07502) Informatiques S.A. (DIGIT/R3/PO/2015/020) Cegeka Groep N.V. Registered Hellenic Telecommunications Organization S.A.) NATASHA II - supply of networking, Dimension Data N.V. 226,191.00 telecom and videoconferencing equipment, as well as the provision of relevant maintenance and other associated services (DI/07030-00) ABC III - Lot 1: ICT Advice and Bench Gartner Nederland B.V. 142,434.00 marking (DIGIT/R2/PO/2013/004) APS III- Office and Applications Servers Bechtle AG 54,072.00 (DI/07210) (DIGIT/R2/PO/2012/024) APS II - Office and Applications Servers Systemat Luxembourg 18,105.00 (DIGIT/R2/PO/2008/027) PSF S.A. MEQ III - Mobile Equipment Bechtle AG 4,455.00 (DI/07190) (DIGIT/R2/PO/2012/027) MEQ IV – Mobile equipment Bechtle AG 1,779.00 (DI/7630) Nestor III - Computer Storage Equipment Comlin 1,769,715.00 (DI/07370) (DIGIT/R2/PO/2013/028) Nestor II - Computer Storage Equipment Comlin 645,033.00 (DI/06730) (DIGIT/R2/PO/2009/025) Software for Innovation, Diversity and Comparex Nederland 4,713,624.71 Evolution (SIDE) B.V. (DIGIT/R2/PO/2013/02) Microsoft Licensing Solution Provider (LSP) Comparex Nederland 173,359.56 (DIGIT/R2/PO/2015/019) B.V. Microsoft High Level Services DI/07300 Microsoft Belgium NV 449,510.00 (DIGIT/R2/PN/2013/068) TESTA-ng - Secure Communications T-Systems 693,800.00 Network – DI-07180 (DIGIT/R2/PR/2011/039) PrinCESSe (Printers and related supplies) Getsys - (Getronics - 19,076.57 (DIGIT/R2/PO/2010/044) Systemat consortium) Staff Engagement Survey PriceWaterhouseCoopers 40,000.00 (European Training Foundation EU Services EESV CFT/16/ETF/0019) Oracle software licences and specialised Oracle 12,040.16 services (DI/07590) (DIGIT/R3/PN/2016/053) Supply of technical assistance services in Ernst&Young 66,751.00 the field of audits and controls Bedrijfsrevisoren 8
Europol Unclassified - Basic Protection Level (BUDG/15/PO/03) BCVBA/ Ernst&Young Reviseurs d’Entreprises SCCRL 9