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Europol Unclassified - Basic Protection Level 24.05.2018 1 Corrected on 07.11.2018 EDOC#958823v.4 Annual list of Contracts 2017 (for information purpose only) Article 85 of the Financial Regulation applicable to Europol refers to Title V of Regulation (EU, Euratom) No 966/2012 and Delegated Regulation (EU) No 1268/2012 2/ 3 as amended as regards procurement. By virtue of Article 103(2) of Regulation No 966/2012 and Article 124(2)(3) and (4) of its Rules of Application, as amended, Europol is required to publish on its external website by 30 June of each year the following list of contracts:  Table 1 - Contracts below the Directive thresholds (i.e. EUR 135,000) except very-low value contracts (i.e. below EUR 15,000);  Table 2 - Modification of contracts below the Directive thresholds;  Table 3 - Specific contracts under a framework contract, whatever their value;  Table 4 - Contracts resulting from an negotiated procedure without prior publication of a contract notice, whatever their value, for: o legal services (legal representation and pre/litigation services) under Article 134(1)(h) RAP; o financial services or instruments under Article 134(1)(j) and (k) RAP; o public communication networks and electronic communication services under Article 134(1)(l) RAP; o services provided by an international organisation under Article 134(1)(m) RAP;  Table 5 - Interinstitutional framework contracts - its specific contracts and, where applicable, their modifications. The list below specifies the name of the contractor, the subject and amount of the 4 contract awarded . Please note: Publication of certain information on contract award may be withheld where its release would impede law enforcement, or otherwise be contrary to the public interest, would harm the legitimate commercial interests of economic operators or might prejudice fair competition between them. 1 The correction concerns only the contracts for hotel services under Table 3. 2 COMMISSION DELEGATED REGULATION (EU) 2015/2462 of 30 October 2015 amending Delegated Regulation (EU) No 1268/2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union. 3 REGULATION (EU, EURATOM) 2015/1929 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 28 October 2015 amending Regulation (EU, Euratom) No 966/2012 on the financial rules applicable to the general budget of the Union. 4 The contract values referred to in this document are based on committed amounts. 1
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Europol Unclassified - Basic Protection Level Table 1 - Contracts below the Directive thresholds €135,000, except very-low value contracts (below €15,000) (based on committed amounts): Value in EUR (based on Subject of the Contract                              Contractor committed amounts) 50,000 Michael Page International         No amount Head Hunters Support Services (Nederland) BV                   committed in 2017 134,000 Committed in Uniforms for security guards                         Sagres SL 2017: 51,900.00 16,794.00 80,000 Dinner - Catering services for reception             Ma Guise Partycatering BV Committed in and gala dinner                                      (Taat & De Regt) 2017: 73,542.00 55,000 Legal services in EU employment and                                                     No amount Ashurst LLP civil service law                                                                     committed in 2017 60,000 Assessment Centre for the recruiment of              Kienbaum Consultants Committed in the Executive Director of Europol                    International GmbH 2017: 51,900.00 Table 2 - Modification of contracts below the Directive thresholds: This is a change to the contract which does not require a procurement procedure but is subject 5 to publication of an award notice or publication in internet. Such modification can be done 6 during the term of the contract, for direct or specific contracts, on the following basis : (a) for additional works, supplies or services by the original contractor that have become necessary and that were not included in the initial procurement, where the following conditions are fulfilled: (i) a change of contractor cannot be made for technical reasons linked to interchangeability or interoperability requirements with existing equipment, services or installations; (ii) a change of contractor would cause substantial duplication of costs for the contracting authority; and (iii) any increase in price, including the net cumulative value of successive modifications, does not exceed 50 % of the initial contract value; (b) where the following conditions are fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee; and (ii) any increase in price does not exceed 50 % of the initial contract value; (c) where the value of the modification is below the following thresholds: (i) the thresholds referred to in Article 118(1) FR and the delegated acts adopted pursuant to Article 190(2) FR in the field of external actions applicable at the time of the modification; and 5 In case of modification of contract value above EU threshold. 6 Article 114a(3) of the Financial Regulation (FR) 2
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Europol Unclassified - Basic Protection Level (ii) 10 % of the initial contract value for public service and supply contracts and works or services concession contracts and 15 % of the initial contract value for public works contracts; (d) where the minimum requirements of the initial procurement procedure are not altered. In that case any ensuing modification of value shall comply with the conditions set under point (c) of this subparagraph, unless such modification of value results from the strict application of the procurement documents or contractual provisions. Points (a), (c) and (d) of the first subparagraph of this paragraph may also apply to framework contracts. The initial contract value shall not take into account price revisions. The net cumulative value of several successive modifications under point (c) of the first subparagraph of this paragraph shall not exceed any threshold referred to therein. Value of the Subject of the Legal Basis                                      Contractor                 modification in EUR Contract Office furniture and                                      amount increased: design                                                                100,000 114a (3)(c)                                      Ahrend Nederland BV                  new maximum budget ceiling: 1,100,000 Service Desk and Call                                     amount increased: Center services                                                       110,000 BT Professional Services 114a (3)(c)                                                                           new maximum Nederland BV budget ceiling: 1,210,000.00 New Platform for EAS                                      amount increased: 2,500,000 Capgemini Nederland 114a (3)(a)                                                                           new maximum BV budget ceiling: 7,500,000 Cleaning services and                                             value of the related services at the                                 modification: 15,000 Europol Premises          CSU Cleaning Services           no influence on the 114a (3)(c) BV                                maximum ceiling: unchanged at 3,000,000 Move, Storage and                                         amount increased: related services                                                       65,000 114a (3)(c)                                      Mondial Movers BV                    new maximum budget ceiling: 715,000 Miscellaneous IT                                          amount increased: Equipment                                                             100,000 114a (3)(c)                                      Protinus IT BV                       new maximum budget ceiling: 1,100,000 3
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Europol Unclassified - Basic Protection Level Table 3 - Specific contracts under framework contracts, whatever their 7 value (based on committed amounts unless specified otherwise ): Value in EUR Subject of the Contract                               Contractor                   (based on committed amounts) Catering Services                                  Sodexo B.V.                                             578,687.00 Cleaning Services                                  CSU Cleaning Services ltd.                              578,926.00 Hospitality, Conference and related                Trigion Services B.V.                                   223,339.00 services Office interior design services and                Ahrend Inrichten B.V.                                   455,171.00 supply office furniture Energy (Gas/Electricity)                           ENGIE                                                   347,128.00 Medical and Occupational Health                    Arbo Vitale B.V.                                        369,991.00 Services 8 Travel and related Services                        VCK Travel B.V.                                     3,578,614.22 Move, Storage and related services                 Mondial Movers B.V.                                     327,329.00 Consultancy services for building and DTVadvies B.V.                                           35,000.00 facilities management services Office Supplies and Stationery Lyreco Nederland B.V.                                    38,101.00 Products Hotel Services                                     - IBIS Den Haag Scheveningen (Rhine Scheveningen OPCO BV) - Hilton The Hague / Hotel Zeestraat Den Haag BV - Bilderberg Europa Hotel Scheveningen / Delta Bilderberg BV - Carlton Ambassador Hotel BV - The Hague Marriott Hotel/Hotel Bel Air Den Haag BV (Golden Tulip Bel 9 Air Hotel)                                            845,875.00 - Hampshire Hotel Meerdervoort BV (Classic Hotels VIII BV) - Atlantic Hotel Exploitatie BV - NH The Netherlands BV - Hotelexploitatiemaatschappij Epen Zuid-Limburg B.V. - Carlton Beach Hotel ( Oostduinhaghe Hotel BV) - Crowne Plaza Den Haag Promenade Hotel 7 The amounts expressed are amounts committed on 31.12.2017 and do not take into consideration any correction performed in 2018. Amounts include contractor’s fees and tickets costs and other related services. 8 Including travel costs (by car, plane, train and where relevant handling fee and contract management fee) for Europol Staff, meeting participants and candidates to recruitment procedures. 9 Based on payments directly made by Europol only. 4
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Europol Unclassified - Basic Protection Level (Promenade Hotel BV) - Novotel Den Haag World Forum (Accord Hotels Nederland Novotel Den Haag City Center) - New Novotel (Grape Hospitality Dutch OPCO BV) Car Insurance                         Achmea                            16,492.93 Schadeverzekeringen N.V. Content and Glass Insurance           Centraal Beheer Achmea            52,968.00 Post services                         Post NL                           22,839.00 Courier Services                      TNT Express                       38,910.00 ICT Consultancy Services              CGI Nederland B.V.               787,394.00 ICT Consultancy Services              Ordina B.V.                      195,040.00 ICT Consultancy Services              Nederland Centrum voor         1,869,536.00 Interim-Management - NCIM Groep B.V. ICT Consultancy Services              Unisystems consortium            924,320.00 ICT Consultancy Services              Steria Benelux S.A.               76,006.00 ICT Consultancy Services              Trasys S.A.                    1,759,281.00 Call Center - Helpdesk Services       BT Professional Services         271,563.24 Nederland B.V. Service Desk and ICT Business         NCIM Groep B.V.                  140,800.00 Support Services New Platform for the Europol          Capgemini Nederland B.V.         687,893.00 Analysis System (EAS) Website hosting services (Lot 1) and  Eworx E-Business Services        204,475.00 for                                   S.A. corporate website services (Lot 2) Security Services                     International Security            67,795.00 Agency Uniforms for Security Officers        Sagres S.L.                       16,794.00 Environmental/EMAS consultancy        Arcadis Belgium SA                39,775.00 services First Aid (items) and Emergency       Falck BHV B.V.                     1,990.00 Response Training Printing and copying services         De Bondt Grafimedia               21,929.00 Communicatie B.V. Graphic design, layout and            Intrasoft International S.A.      19,648.00 multimedia services E-library Solution                    Ex Libris (Deutschland)           21,322.91 GmbH Automated Fingerprint Identification  Sopra Steria Benelux SA/NV       170,490.00 System (AFIS) Subscription Services (Database       Meltwater & Meltwater Buzz        24,525.00 access)                               platform Subscription Services (Database       Dow Jones Factiva                  8,670.00 access) - DOW JONES FACTIVA Subscription Services (Database       IHS Jane’s and SeaWeb            104,741.77 access) - IHS Jane’s and SeaWeb Fixed Telephony and City Premium      KPN Corporate Market B.V.        158,680.00 Access Managed Internet Access Services      KPN Corporate Market B.V.        101,124.00 Fixed Telephony                       Tele2                             60,000.00 5
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Europol Unclassified - Basic Protection Level Europol Headquarters maintenance        Central Government Real               4,630,064.29 and hosting services                    Estate Agency (CGREA) of the Netherlands ICT Security Systems and related        Motiv IT                              1,856,007.00 services - Acquisition Channel Small IT Equipment                      Bechtle N.V.                            339,065.38 Miscellaneous IT Equipment              Protinus IT B.V.                        141.829.00 Replacement of encryptors and           Secunet Security Networks               228,577.00 related services                        A.G. Xerox printing and maintenance          Xerox Nederland B.V.                     85,369.00 services ICT racks, cabling                      ICTroom Company B.V.                    199,515.00 and other passive and active infrastructure elements and related services Mobile Telephones and Telecom and       Vodaphone Global                        532,529.92 Data Network Services                   Enterprise Limited HR management system                    Meta4 Spain S.A.                         40,700.00 ICT services - Unified Search           SLTN B.V.                                81,753.00 Solution IT Training courses                     QA. Ltd.                                176,755.00 Desktops, Notebooks, Hardware &         Infotheek Groep N.V.                    581,005.00 Services Online registration tool                Eventsforce Solutions Ltd                13,500.00 Automated Fingerprint Identification    Sopra Steria Benelux                    516,550.00 System (AFIS)                           S.A./N.V. Image and Video Analysis Solution       Safer Society Group Sweden               71,740.00 (IVAS) to implement a Child Sexual      AB Exploitation Victim Identification Function Internet Domain Information             DomainTools, LLC                         39,032.00 Services Table 4 - Contracts resulting from a negotiated procedure without prior publication of a contract notice, whatever their value, for: o   legal services under Article 134(1)(h) RAP; o   financial services or instruments under Article 134(1)(j) and (k) RAP, o   public communication networks and electronic communication services under Article 134(1)(l) RAP; o   services provided by an international organisation under Article 134(1)(m) RAP. Subject of the Contract                    Contractor                     Value in EUR N.A. 6
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Europol Unclassified - Basic Protection Level Table 5 - Interinstitutional framework contracts - its specific contracts and their modifications: Value in EUR Subject of the Contract                  Contractor         (based on committed amounts) Group accident and death insurance for      AXA Belgium N.V.                      13,736.80 outside staff and special advisers at the institutions, bodies and agencies of the European Union. (PMO/PO/2016/034) Services d'assistance et d'assurance aux    CIGNA                                 20,061.83 chargés de mission dans le cadre de leurs déplacements professionnels (PMO2/PR/2013/067) Management Training and Coaching (LOT       ICG Consortium                        27,965.00 1: Training in managerial skills) – (EPSO/EUSA/PO/2014/069) Consultancy services to support learning    ABIL WAYS S.A / and development of staff employed by the    DELOITTE CONSULTING                   16.900.00 European Union institutions, bodies and     CVBA agencies (Lot 4 - Professional Negotiation) (HR/R3/PR/2015/003) Consultancy services to support learning    Moore Stephens LLP                     7,720.00 and development of staff employed by the European Union institutions, bodies and agencies (Lot 5 -Expert team in the field of finance, audit and internal control) (HR/R3/PR/2015/003) Consultancy services to support learning    Accenture N.V./S.A.                   11,820.00 and development of staff employed by the European Union institutions, bodies and agencies (Lot 7 - Records and Information Management) (HR/R3/PR/2015/003) Provision of Staff Training and Related     EFE Formation S.A.S.                  16,900.00 Consultancy Services to the EU              – CFPJ Group Institutions, bodies and Agencies (Lot 3 – Human Resources HR/R3/PR/2011/012/lot3) Financial Training for Staff                Deloitte Consulting                    9,116.00 (BUDG 11/PO/005)                            CVBA/SCRL Cyber security and defence services         Cassidan Cybersecurity               410,131.00 (UCA-PRQ-14/046)                            SAS CCS NATASHA III - supply of networking,         Dimension Data N.V.                1,568,589.00 telecom and videoconferencing equipment, as well as the provision of relevant maintenance and other associated services (Lot 1) (DI/7500) 7
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Europol Unclassified - Basic Protection Level (DIGIT/R3/PO/2015/020) NATASHA III - Acquisition channel for                                    21,200.00 networking, telecom and                     UNIC2EU consortium videoconferencing equipment - Lot 3 (Consultancy)                               (UniSystems-Systèmes (DI/07502)                                  Informatiques S.A. (DIGIT/R3/PO/2015/020)                      Cegeka Groep N.V. Registered Hellenic Telecommunications Organization S.A.) NATASHA II - supply of networking,          Dimension Data N.V.         226,191.00 telecom and videoconferencing equipment, as well as the provision of relevant maintenance and other associated services (DI/07030-00) ABC III - Lot 1: ICT Advice and Bench       Gartner Nederland B.V.      142,434.00 marking (DIGIT/R2/PO/2013/004) APS III- Office and Applications Servers    Bechtle AG                   54,072.00 (DI/07210) (DIGIT/R2/PO/2012/024) APS II - Office and Applications Servers    Systemat Luxembourg          18,105.00 (DIGIT/R2/PO/2008/027)                      PSF S.A. MEQ III - Mobile Equipment                  Bechtle AG                    4,455.00 (DI/07190) (DIGIT/R2/PO/2012/027) MEQ IV – Mobile equipment                   Bechtle AG                    1,779.00 (DI/7630) Nestor III - Computer Storage Equipment     Comlin                    1,769,715.00 (DI/07370) (DIGIT/R2/PO/2013/028) Nestor II - Computer Storage Equipment      Comlin                      645,033.00 (DI/06730) (DIGIT/R2/PO/2009/025) Software for Innovation, Diversity and      Comparex Nederland        4,713,624.71 Evolution (SIDE)                            B.V. (DIGIT/R2/PO/2013/02) Microsoft Licensing Solution Provider (LSP) Comparex       Nederland    173,359.56 (DIGIT/R2/PO/2015/019)                      B.V. Microsoft High Level Services DI/07300      Microsoft Belgium NV        449,510.00 (DIGIT/R2/PN/2013/068) TESTA-ng - Secure Communications            T-Systems                   693,800.00 Network – DI-07180 (DIGIT/R2/PR/2011/039) PrinCESSe (Printers and related supplies)   Getsys - (Getronics -        19,076.57 (DIGIT/R2/PO/2010/044)                      Systemat consortium) Staff Engagement Survey                     PriceWaterhouseCoopers       40,000.00 (European Training Foundation               EU Services EESV CFT/16/ETF/0019) Oracle software licences and specialised    Oracle                       12,040.16 services (DI/07590) (DIGIT/R3/PN/2016/053) Supply of technical assistance services in  Ernst&Young                  66,751.00 the field of audits and controls            Bedrijfsrevisoren 8
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Europol Unclassified - Basic Protection Level (BUDG/15/PO/03)                     BCVBA/ Ernst&Young Reviseurs d’Entreprises SCCRL 9
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