DG COMM Directorate EPLOs FSU / EPLO Note for the File / Evaluation Report and Award Decision                   1 for NP 1 procedures (between 1.000 and 15.000€) TITLE AND SUBJECT OF THE               Print, delivery and PR for together.eu postcards CONTRACT ADHOCP/COMM/LO-DE_MUC/DOF/2020/15 REFERENCE                    COMM/AWD/2020/728 Order form — Services Negotiated procedure with one economic operator AUTHORISING OFFICER Description of               Print, delivery, promotion of postcards and creating of a profile for us on Services / Goods             MyPostcard Name and Address             Mypostcard.com GmbH, Hohenzollerndamm 3, 10717 Berlin of Contractor The total value of the contract is EUR 9.725,00 (excluding value added Value of Contract            tax For financial year 2020, the contract will be charged with EUR 9.725,00 Budget Implication           on commitment              3250-01 under budget subitem 74, 31-MUC- COMMUNICATION     Having regard to Article 167 and Article 170(1) of Regulation (EU, Euratom) 1046/2018 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (hereafter: ‘the Financial Regulation’),     having regard to Point 30.4 of Annex I to the Financial Regulation (FR), Whereas: 1. The contract is of very low value (Point 14.2 of Annex I FR) and the procedure for the selection of the tenderer has been a negotiated procedure with one invited candidate OR the procedure is below the threshold set out in Article 175(1) FR and only one tender was received; 2. On the basis of available evidence, no grounds for exclusion or rejection apply and the selection criteria are complied with. Pursuant to Article 141(1) FR and Point 18.5 of Annex I FR, the tenderer was not asked to supply neither the declaration on honour, nor supporting documentation regarding the exclusion and/or selection criteria. 1 Simplified template for a merged justification/evaluation report/award decision (Point 30.2 and 30.4 of Annex I FR) 1/2

3. The award criteria are complied with and the service proposed is the service requested in the invitation to tender. 4. The successful tenderer is the only one selected and has been chosen for the following reasons (please specify if there are other potential contractors for these services - name one or two) Mypostcard offers the best price/quality relation. They are the market leader in Europe in printing and delivering postcards. They are the only ones who deliver the postcards worldwide for the same standard price. They are the official partner of Deutsche Post, that’s why they can offer so competitive prices. Moreover in the price included are some extras which are really important for us for enlarging our community. They allow us to ask on their page for interested citizens to register for our newsletter. Moreover they send a promotion mailing in their own newsletter with 700.000 (!) recipients promoting exclusively the EP, our together.eu-campaign and the postcards. 5. The contractor has a grant concerning the same type of services ___ Yes (specify)                                     X NO 6. In accordance with Point 21.2 of Annex I FR, the contract is awarded on the basis of best price and service; 7. There was no need to appoint an opening committee and/or an evaluation committee; 8. This award decision has been drawn up in accordance with the applicable provisions of Points 30.2 and 30.4 of Annex I FR. It is recommended: to award the contract to: MYPOSTCARD.COM GMBH, HOHENZOLLERNDAMM 3, 10717 BERLIN Done at EPLO Munich on 17/09/2020                Done in Brussels on VISA: Geographical Coordinator The Approval by the Authorising Officer is signed in parallel with the Purchase Order. Authorising Officer